Newtown Youth and Family Services
Minutes of Board of Directors Meeting
February 27, 2012 – 6:30 PM
17 Church Hill Road, Newtown CT
Members Present: Maureen Birden, Sheilah Krasnickas, Don Ramsey, Leonard Penna (Newtown PD), David Moseman, Tom Murtha, Steve Meeker, Karen White, Jim Solomon, Leslie Polseno, Paul Mangiafico, Rosalie Newman, Layne Lescault, Rick Child
Members Not Present: Diane Savinelli, Elise Trock, Ashley Mele
Visitor Present: Jesse Rosenschein
1. Call to Order
The meeting was called to order at 6:34 PM by Tom Murtha.
a) Roll Call- The roll of the Board of Directors was taken by signing in and a quorum was established.
b) Visitor Jesse Rosenschein was introduced to the Board as a potential new member.
c) Approval of January Minutes - Motion made by Steve Meeker to approve minutes as written. The motion was seconded by Karen White and passed unanimously.
2. Chairman’s Report
a) Plans are underway to relocate to Berkshire Road. The move will take place April 13 and we will reopen at the new site on April 16. The storage pod has been emptied and contents relocated to the new site.
b) Rather than hold several fundraisers annually, some of which might not cover costs, the staff feels strongly that we should concentrate on the 3 events we do well – Independent Living Day, Road Race, and Holiday Festival. The staff feels that there is not enough time to do the additional events well enough to assure that we raise significant money for the effort expended. Tom has come to agree with this and the board posed no objections.
c) As far as 2013-2012 Budget, we are still working on potential for staff COLA’s.
3. Executive Director’s Report
In the absence of the Executive Director due to illness, the Chairman gave her report.
a) Relocation to 15 Berkshire on target for April 13, with being operational by April 16.
b) Paperwork has been filed with the State and we are working on the alarm, electrical and technology support transition.
c) The POD was picked up 2/20.
d) Annual Appeals letter was sent to printer and will be mailed this week.
e) Youth Socialization Class if full (first session!). Hope we have return clients for second session.
f) Substance Abuse Support Group starting in April.
g) Fusion (HS mentoring program) going fabulously.
h) Banana Splits (formerly Children of Divorce) is running Thursday nights – 2 of the 3 groups are full with only openings in the 11-13 age group.
i) An officer from Newtown PD will host a program for the Job Bank on job safety.
j) Changes in some Board of Directors meetings due to multiple programs running in our building. April meeting will be April 23 at 15 Berkshire Road, May meeting will be May 21 at the Old Board Room in the Library, and the Annual Meeting in the Community Room of the Library beginning at 5:30.
The business meeting will start at 5:45 and the Annual Meeting at 6:30.
k) Wait list – 16 total on list with 5 intakes scheduled this week plus 2 more clients to be called. We’ve opened 15 new clients this month.
4. Finance and Treasurer’s Report
a) YTD we are doing extremely well, coming in under budget
b) Revenues are up due to 2 additional grants totaling $24,000.
c) Expenses are down $27,000 compared to budget but that will be absorbed over the rest of the year.
d) We had $90,000 cash balance at January 31 and additional $27,000 in savings.
e) We have not used the line of credit since October 2011.
5. Personnel Committee
Personnel Committee Chair Rosalie Newman reported on the evaluation reviewed at the February meeting and commented on how well our procedure of employee/employer evaluation is working..
6. Fund Raising Committee
Still working to develop “new and improved” Holiday Festival ideas. Maureen mentioned the dinner/dance that Bob Tendler used to put on for NYS. General discussion about declining interest in dinner/dance format and difficulty in finding someone to sponsor it as Bob Tendler did.
7. Old Business
None.
8. New Business
Steve Meeker made a motion nominated Jesse Rosenschein as a board member. The motion was seconded by Layne Lescault and passed unanimously.
9. Adjournment
A motion was made Rosalie Newman, seconded by Jim Solomon, to adjourn the meeting at 7:15 PM. The motion passed unanimously.
The next meeting will be held at Newtown Youth and Family Services, 17 Church Hill Road, on March 26, 2012.
Respectfully submitted by,
Layne Lescault
Secretary
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