Newtown Youth and Family Services
Minutes
Board of Directors Meeting March 23, 2009- 6:30 PM
Members Present: Shay Carmichael, Maureen Birden, Jim Whitley, Layne Lescault, Matthew Hastava, Rosalie Newman, Ron Pekrul, Jim Solomon, Len Penna and Diane Savinelli
Members Not Present: Tom Murtha, Cindy McIntyre
Staff Members Present:Beth Agen and Joan Bird
1. Call to Order
The meeting was called to order at 6:42 pm on March 23, 2009 by Layne Lescault in the meeting room of Newtown Youth and Family Services at 17 Church Hill Road.
a)Roll Call- the roll of the Board of Directors was taken by signing in and a quorum was established.
b)Approval of February 2009 Minutes - Motion made by Shay Carmichael to approve the January 2009 minutes, seconded by Jim Whitley and passed unanimously by the Board. Vote to accept minutes passed unanimously.
2. Chairman’s Report
Discussion of meeting with board consultants who have just finished the proposal and will email it. They will mentor us through short term and long term strategic planning. Committee formed with members of the Finance Committee, Jim Solomon, Layne Lescault, Shay Carmichael and others who wish to participate.
Board members asked to show support for the agency by participating in agency activities and finding financial supporters.
3. Executive Director’s Report - Beth Agen
See attachment titled Executive Director’s Report, March 23, 2009.
4. Reports of Committees
a) Executive/Governance (Policy and Procedure)
Committee reviewed the policy and procedures handbook.
Not going to continue gym time at the Town Hall after the end of this session (end of April) because it is costly and the paperwork is not getting done.
By-Law revision suggestions made by Shay Carmichael. Board agreed to put in draft.
1) Number of Directors on Board of Directors: Recommend a minimum of 11 and a maximum of 17.
2) Director Term of Service: 2 years.
3) Election Cycle: ½ of the Directors each year. Terms restarted as of July 2007 (when Boards merged). Unexpired term written in.
4) Maximum Service: three consecutive terms. At least a two year period after maximum service before being re-elected. No guarantee of re-election.
b) Finance
See attachment titled Treasurer’s Report for the Period July 08 - February 09.
c) Development and Fundraising
Ladies Night Out scheduled for April 3rd. Board needs to help sell tickets.
Discussed possibility of other raffles.
Donut Dash is Sunday, March 29th.
d) Long-Range Planning
Discussed ways to increase the visibility of the Agency in the community.
e) Audit and Quality Improvement
Audit distributed. Accountant stated that it was a “clean audit.”
f) Facilities
Lester Burroughs will be the facilities person for the building safety check.
5) Old Business
6) New Business
Personnel Policies. Final reviewed version approved by Atty Carol Brown. Personnel Committee recommended passage. Motion made by Rosalie Newman to accept the policies as recommended by the Personnel Committee. Motion seconded by Ron Pekrul and passed unanimously by the Board.
7) Adjournment
8:25 pm motion to adjourn made by Rosalie Newman. The motion was seconded by Jim Solomon and the motion passed unanimously.
Respectfully submitted by Diane Savinelli March 25, 2009.
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