Newtown Youth and Family Services
Amended Minutes
Board of Directors Meeting October 27, 2008- 6:00 PM
Members Present: Tom Murtha, Rosalie Newman, Arlene Spoonfeather, Leonard Penna (NPD),
Matthew Hastava, Jim Whitley, Maureen Birden, Ron Pekrul and Diane Savinelli.
Members Not Present: Jim Solomon, Bob Mitchell and Layne Lescault,
Staff Members Present: Joan Bird and Beth Agen
Guests Present: Cindy McIntyre
1. Call to Order
The meeting was called to order at 6:10 pm on October 27, 2008 by Ron Pekrul in the meeting room of Newtown Youth and Family Services at 17 Church Hill Road.
2. Roll Call
The roll of the Board of Directors was called. A quorum was established.
3. Approval of the September 2008 Minutes
Tom Murtha moved to approve the minutes of the September meeting. Maureen Birden seconded and the motion passed unanimously.
4. Executive Director’s Report - Beth Agen
Beth Agen distributed a packet of materials including the Executive Director’s Report of October 26, 2008.
The staff met on October 24 to discuss recommendations for a strategic plan. The Board is to review their recommendations before the next meeting. A second request was made for an evaluation of the Agency’s position as fiduciary of the SAMHSA grant.
There will be a Mary Kay fundraiser with 50% of the sales proceeds donated to NYFS.
A letter of intent has been submitted to the United Way of Western Connecticut for the 2009-2011 fiscal year.
DMHAS has renewed out Underage Drinking Grant for one additional year. The funding will now continue until October of 2010 ($63,000).
A request has been submitted to the Housatonic Valley Coalition Against Substance Abuse for $4,250 to support prevention programs.
Dr. Ovanessian has reviewed and accepted the clinical policies and procedures for the 2008-09 year. The agency is discussing sharing Dr Ovanessian with Middlebury-Southbury Youth and Family Services.
The Agency has signed an agreement with Wellpath Behavioral Health for participation in the Emergency Mobile Psychiatric Services Program (EMPS).
There will be a Halloween Spook-a-torium on Friday, October 31, 2008.
Community assessment underway to determine what programs there are interest in.
All programs are tracking with similar participation as last year with the exception of the Peer Mentoring in which participation has increased.
5. Finance and Treasurer’s Report - Ron Pekrul
Handout distributed to Board titled September 2008 Results vs. Budget.
To date (3 months from July to September) the Agency is ahead of budget even though a loss is shown. The loss is not as great as was budgeted. The finance committee has met and are trying to maximize interest made.
6. Committee Reports
Tom Murtha to be on Audit Committee.
New committee - Personnel - Rosalie Newman, Layne Lescault and Diane Savinelli
Audit - has begun and will be discussed at January Board meeting.
7. Unfinished Business - None discussed
8. New Business
Have a grant to pay for Phase II of Board Development.
Motion made to continue with Phase II by Tom Murtha. Jim Whitley seconded and the motion passed unanimously.
Resolution for Establishment of Credit Line - handout.
Resolved that the Board of Directors of Newtown Youth and Family Services, Inc. Support the recommendation of the Finance Committee that a credit line of $50,000 be established in the name of Newtown Youth and Family Services, Inc. at a bank of the Finance Committee’s choice.
Tom Murtha made a Motion to accept resolution with the following additions
1. Finance committee will determine the need to use the credit line.
2. The checks will be signed in accordance with the by-laws.
Rosalie Newman seconded and the motion passed unanimously
Nomination of Cindy McIntyre and Shay Carmichael as Board Members. Motion to accept them as Board Members made by Maureen Birden. The motion was seconded by Tom Murtha and passed unanimously.
9. Board went into Executive Session
Board agrees that we may need to look outside the Board for new chair/co-chair.
9a. Board came out of Executive Session
Motion made to give Chris Gardner a copy of the Grievance written by Beth Agen and the response made by Rosalie Newman and Layne Lescault. Motion made by Tom Murtha, seconded by Jim Whitley and passed unanimously by the Board.
10. Adjournment
7:09 pm motion to adjourn made by Tom Murtha. The motion was seconded by Cindy McIntyre and the motion passed unanimously.
Respectfully submitted by Diane Savinelli October 28, 2008.
Respectfully submitted with amendments by Diane Savinelli November 24, 2008
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