C. H. Booth Library Minutes
Regular Board of Trustees Meeting
June 12, 2012
Present: Tom D’Agostino, Carolyn Faxon, John Godin, Colleen Honan, Mary Kelley, Bill Lavery, Bill McCarthy, Mark Principi, Nancy Reidy, Moira Rodgers, Michelle Rosenthal, Peter Stern, John Trentacosta, and Janet Woycik
Absent: Dan Cruson, Jennifer Reilly, Martha Robilotti, Paul Sirois
Meeting called to order at 7:00 pm by John Trentacosta, Vice President.
Consideration of Minutes: Bill Lavery moved to accept the minutes of the May 2012 meeting, John Godin seconded, and the motion was unanimously accepted.
Public Participation: None
President’s Announcements: None
Treasurer’s Report: Bill McCarthy, Treasurer, presented and discussed the Director's Budget.
Mr. McCarthy presented a revised 2012/2013 budget to account for the $5000 reduction in proposed funds from the Town of Newtown. Reductions were made in Operations Maintenance, Equipment, and Professional Development as well as and Occupancy Supplies, Contractual Services, and Maintenance, and Administrative Supplies.
Moira Rodgers moved to accept the revised budget. Bill Lavery seconded. Unanimous approval.
Report of the Library Director: Janet Woycik’s reports were distributed electronically. There were no questions.
Committee Reports:
Policies and Personnel: Moira Rodgers reviewed the June 1st subcommittee meeting and the need for the employee reviews to be redone.
Also, she addressed concern over planning of conference attendance. She requests the Director to submit a calendar with detailed plans by the next Board meeting.
Bill Lavery also reported on his ongoing discussions with the Town regarding deferred compensation for Library employees and the possibility of merging payroll and other library expenses with the Town.
Fund Raising: John Godin announced that there will be new sponsorship levels for this year’s race: Food Sponsors and Door Prize Sponsors. Many volunteers are in place.
We’ve just receive a $5000 grant from GE for 2 programs.
The Director needs to create a schedule for the Benefactor Meeting and how the event will be run.
Mr. Godin proposed the creation of short-term internship for a Fundraising/Grant Writing intern with a modest stipend. This intern will help staff with grant writing, the benefactor meeting, letters to contributors, and social media.
Moira Rodgers moved to accept the creation of the internship. Colleen Honan seconded. Unanimous approval.
Building, Grounds, and Interior: Tom D’Agostino reported on the painting progress.
Mr. D'Agostino also reported on the technology that needs replacing, including temperature controls.
Long Range Planning: None.
Friends of the Library Liaison: Peter Stern reported that volunteers are needed for the sale, including set-up. Volunteers needed beginning Friday, July 6th. Sale begins Saturday, July 14th, and volunteers are asked to arrive at 8:30am that day.
Art Liaison: None.
Historical Liaison: None.
Nominating Committee: Bill Lavery reported on a trustee candidate and nominations for officers as well as one pending vacancy. Voting will take place at the annual meeting.
The Nominating Committee for next year will consist of Bill Lavery, John Godin, Peter Stern, Colleen Honan, and Mark Principi.
Mr. Lavery also requests that the Director email a copy of the charter to the Board members before the next Board meeting.
Old Business: None
New Business: None.
Move to adjourn by Bill Lavery, seconded by Nancy Reidy. Approval was unanimous.
Meeting adjourned at 8:05 pm.
Respectfully submitted,
Carolyn Faxon
CH Booth Library Board of Trustees
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