Amended Minutes
C. H. Booth Library Minutes
Regular Board of Trustees Meeting
July 12, 2011
Present: Dan Cruson, Tom D’Agostino, Carolyn Faxon, Colleen Honan, Bill Lavery, Martin Margulies, Bill McCarthy, Nancy Reidy, Jennifer Reilly, Martha Robilotti, Moira Rodgers, Peter Stern, , and Janet Woycik
Absent: John Godin, Mary Kelley, Michelle Rosenthal, Paul Sirois, John Trentacosta
Meeting called to order at 7:26 pm
Consideration of Minutes: The minutes of the June meeting were
unanimously accepted. Bill Lavery moved to accept, Bill McCarthy seconded.
Public Participation: None
President’s Announcements: President Martha Robilotti asked to consider a request from John Godin, Fund Raising Chair, to move the September meeting for the purposes of discussing the annual Turkey Trot.
Bill Lavery moved to change the date to September 6, 2011 and to post the meeting as a “special meeting”. Pete Stern seconded the motion. Unanimous approval.
Treasurer’s Report: Bill McCarthy presented the budget statement. As a few bills are paid and backdated to the previous fiscal year, the Library will likely have a small net loss. Major variances from the budget existed in grants, benefits and books.
Mr. McCarthy discussed the Statement of Revenue and Disbursement of Funds Provided by the Friends of the Library. When backdated disbursements are accounted, all of the funds provided by the Friends will have been spent.
Mr. McCarthy has been in contact with Studley, White and Associates for the yearly audit.
Motion to retain Studley, White and Associates for the audit was made by Bill Lavery, seconded by Nancy Reidy and approved.
Mr. McCarthy has been verifying payroll changes for the new fiscal year.
A transfer has been made from the Capital Reserve to pay for the roof repairs.
Motion to transfer any surplus funds from last fiscal year (if any exist) to the capital reserve was made by Bill Lavery and seconded by Dan Cruson and approved unanimously.
Report of the Library Director: Janet Woycik’s report was distributed by email.
There were no questions. Future reports will be emailed a day sooner.
Mrs. Woycik will explore the feasibility of electronic reading devices for loan to library patrons and report to the Board.
Committee Reports:
Policies and Personnel: Moira Rodgers presented the rewritten job description of the Director.
Bill Lavery moved to accept the job description of the Library Director as presented in the revision dated 7/2011. Bill McCarthy seconded. Approval was unanimous.
Fund Raising: Report delivered by Martha Robilotti. The race permit was approved by the town. The annual letter will go out on October 15. Board members are encouraged to solicit sponsors for the race. The secretary will forward the sponsor information to the board.
Building, Grounds, and Interior: Tom D’Agostino presented proposals for further roof repairs, drywall repairs, and exterior paint.
Bill Lavery moved to accept the proposal from Danbury Drywall Systems and start work on drywall repair. Marty Margulies seconded. Approval was unanimous.
Long Range Planning: No report
Friends of the Library Liaison: Peter Stern reported on the success of the book sale. Next year’s date will by July 14th.
Bill Lavery moved that a letter be sent commending the Friends on the success of the sale. Colleen Honan seconded, and the motion passed.
Art Liaison: Art displays will resume in the fall.
Historical Liaison: Dan Cruson reported that a “Friendship Quilt” from the mid 1880s was donated to the Historical Society, and a similar quilt may be acquired with the hope of displaying both in the library.
Nominating Committee: The committee shall meet at 6:50 pm on September 6 to vote for the chairperson of the Nominating Committee.
Old Business: None
New Business : None
Move to adjourn by Bill Lavery, seconded by Colleen Honan
Meeting adjourned at 8:37 pm.
Respectfully submitted,
Jennifer Reilly,
Secretary, CH Booth Library Board of Trustees
C. H. Booth Library Minutes
Regular Board of Trustees Meeting
July 12, 2011
Present: Dan Cruson, Tom D’Agostino, Carolyn Faxon, Colleen Honan, Bill Lavery, Martin Margulies, Bill McCarthy, Nancy Reidy, Jennifer Reilly, Martha Robilotti, Moira Rodgers, Peter Stern, , and Janet Woycik
Absent: John Godin, Mary Kelley, Michelle Rosenthal, Paul Sirois, John Trentacosta
Meeting called to order at 7:26 pm
Consideration of Minutes: The minutes of the June meeting were
unanimously accepted. Bill Lavery moved to accept, Bill McCarthy seconded.
Public Participation: None
President’s Announcements: President Martha Robilotti asked to consider a request from John Godin, Fund Raising Chair, to move the September meeting for the purposes of discussing the annual Turkey Trot.
Bill Lavery moved to change the date to September 6, 2011 and to post the meeting as a “special meeting”. Pete Stern seconded the motion. Unanimous approval.
Treasurer’s Report: Bill McCarthy presented the budget statement. As a few bills are paid and backdated to the previous fiscal year, the Library will likely have a small net loss. Major variances from the budget existed in grants, benefits and books.
Mr. McCarthy discussed the Statement of Revenue and Disbursement of Funds Provided by the Friends of the Library. When backdated disbursements are accounted, all of the funds provided by the Friends will have been spent.
Mr. McCarthy has been in contact with Studley, White and Associates for the yearly audit.
Motion to retain Studley, White and Associates for the audit was made by Bill Lavery, seconded by Nancy Reidy and approved.
Mr. McCarthy has been verifying payroll changes for the new fiscal year.
A transfer has been made from the Capital Reserve to pay for the roof repairs.
Motion to transfer any surplus funds from last fiscal year (if any exist) to the capital reserve was made by Bill Lavery and seconded by Dan Cruson and approved unanimously.
Report of the Library Director: Janet Woycik’s report was distributed by email.
There were no questions. Future reports will be emailed a day sooner.
Mrs. Woycik will explore the feasibility of electronic reading devices for loan to library patrons and report to the Board.
Committee Reports:
Policies and Personnel: Moira Rodgers presented the rewritten job description of the Director.
Bill Lavery moved to accept the job description of the Library Director as presented in the revision dated 7/2011. Bill McCarthy seconded. Approval was unanimous.
Fund Raising: Report delivered by Martha Robilotti. The race permit was approved by the town. The annual letter will go out on October 15. Board members are encouraged to solicit sponsors for the race. The secretary will forward the sponsor information to the board.
Building, Grounds, and Interior: Tom D’Agostino presented proposals for further roof repairs, drywall repairs, and exterior paint.
Bill Lavery moved to accept the proposal from Danbury Drywall Systems and start work on drywall repair. Marty Margulies seconded. Approval was unanimous.
Long Range Planning: No report
Friends of the Library Liaison: Peter Stern reported on the success of the book sale. Next year’s date will by July 14th.
Bill Lavery moved that a letter be sent commending the Friends on the success of the sale. Colleen Honan seconded, and the motion passed.
Art Liaison: Art displays will resume in the fall.
Historical Liaison: Dan Cruson reported that a “Friendship Book” from the mid 1880s was donated to the Historical Society, and a similar book may be acquired with the hope of displaying both in the library.
Nominating Committee: The committee shall meet at 6:50 pm on September 6 to vote for the chairperson of the Nominating Committee.
Old Business: None
New Business : None
Move to adjourn by Bill Lavery, seconded by Colleen Honan
Meeting adjourned at 8:37 pm.
Respectfully submitted,
Jennifer Reilly,
Secretary, CH Booth Library Board of Trustees
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