C. H. Booth Library Minutes
Regular Board of Trustees Meeting
December 7, 2010
Present: Robert Cox, Dan Cruson, Tom D’Agostino, Carolyn Faxon, John Godin, Colleen Honan, Bill Lavery, Bill McCarthy, Nancy Reidy, Jennifer Reilly, Martha Robilotti, Moira Rodgers, Peter Stern, Janet Woycik, and John Trentacosta.
Absent: Mary Kelley, Martin Margulies, Michelle Rosenthal, Paul Sirois
Meeting called to order at 7:02 pm
Consideration of Minutes: The minutes of the November meeting were unanimously accepted. Bill Lavery moved to accept, John Trentacosta seconded.
Public Participation: None
President’s Announcements: Mrs. Robilotti announced a fundraising forum hosted by the Association of Connecticut Library Boards. It is free for board members and directors to attend. Mrs. Reilly will e-mail the flier to all board members.
A thank you note from Carolyn Stokes was shared.
Treasurer’s Report: Bill McCarthy, board treasurer, discussed amendments made by the Executive committee to the budget. The budget was submitted to the Town Finance Committee on December 3.
A motion to ratify the actions of the Executive Committee was made by Bill Lavery. John Trentacosta seconded with unanimous approval.
Mr. McCarthy reported on the current statement on income and expense.
Mr. McCarthy discussed the revenue and disbursements for the “Funds Provided by the Friends of the Library”. The first installment of the Friends’ donation has been spent as indicated on the disbursement spreadsheet.
Bill Lavery moved to approve the disbursement of Friends’ funds as presented; Dan Cruson seconded; approval was unanimous.
Bill Lavery moved to request the 2nd installment of the Friends’ donation. Dan Cruson seconded the motion with unanimous approval.
Report of the Library Director: Janet Woycik commented on Library activity.
Mrs. Woycik pointed out the relationship between circulation and acquisitions.
Committee Reports:
Policies and Personnel: No report
Fund Raising: John Godin reported on the success of the Thanksgiving Day Turkey Trot. There are still expenses outgoing before a final net profit can be determined.
Mr. Godin praised the efforts of Mike Beaudry and Mike Hornby who donated countless hours to this fundraising event.
Bill Lavery moved to have the executive committee handle gifts and letters of thanks to Mr. Beaudry and Mr. Hornby. Carolyn Faxon seconded with unanimous approval.
Building, Grounds, and Interior: Tom D’Agostino discussed the issues that have arisen with leaking from the roof.
Mr. Lavery moved that we have Mr. D’Agostino arrange for a roofer to investigate the leaks and make any preventative repairs (such as caulking) with any cost questions to be addressed by the Executive Committee. Nancy Reidy seconded the motion with unanimous approval.
Bob Cox discussed heating issues, and will be contacting Johnson Controls to explain the system.
Bill Lavery presented the Capital Expenditures Plan that was developed in 2002. He made a motion that the Building, Grounds and Interior Committee meet to update the plan. John Trentacosta seconded the motion. Approval was unanimous.
Friends of the Library Liaison: Peter Stern reported that the December Holiday book sale was more successful than expected.
Art Liaison: None
Historical Liaison: None
Nominating Committee: Bob Cox requested an updated listing of Board Members’ term dates.
Old Business: None
New Business : Board meeting dates for 2011 were discussed. There will be no meeting in February or August. The December meeting will be held on the first Tuesday of December for budgetary reasons.
Bill Lavery moved to approve the 2011 schedule. Nancy Reidy seconded, and approval was unanimous.
Meeting adjourned at 8:11 pm.
Respectfully submitted,
Jennifer Reilly, Secretary
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