Amended #2
LC Facilities Ad Hoc Committee
Meeting: August 10, 2009, 7 Pm in the Old Bowling Alley at Edmund Town Hall
Present: LC Members - Dan Amaral, Jan Brookes, Pat Llodra, Paul Lundquist
Invited Guests – LeReine Frampton, Robert Merola
Sandra Motyka, James Juliano – Edmund Town Hall Board of
Managers
One member of the press
Absent – Jim Gaston, Board of Finance
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
The purpose of the meeting was to investigate the processes and challenges of maintaining and managing the Edmond Town Hall (ETH). The committee also examined the plans the Board of Managers has for the future.
The building houses offices of the First Selectman, Town Clerk, Finance Department, Tax Collector, Assessor, Judge of probate, Registrars of Voters, and the Edmond Town Hall Managers.…. While the title (for the building) is vested in the Town, a bi-partisan elected Board of Mangers runs the building. A full-time manager supervises the building which includes a movie theatre. The building also houses a variety of rooms for all occasions including the Alexandria Room, gymnasium and smaller meeting rooms.
Edmond Town Hall BoM Program Description in the
Town of Newtown 2009-2210 Budget
Sandy Motyka, the Chair of the Edmond Town all Board of Managers (BoM), stated that the BoM was set up by an act of the state legislature. She said that Mary Hawley saw the ETH as a community center with accommodation for the Town Clerk and Judge of Probate. The theatre has remained the same, but the jail cells and bowling alley are now meeting rooms.
According the ETH Profit and Loss Previous Year Comparison statement, the operating budget of the ETH in the 2008-2009 fiscal year was $729, 395.96. Of that amount, the Town contributed $190,000. Rental of the gym generated $72,000 a year: the movie theatre and concessions brought in more than $326,000, although expenses were in excess of $62,000. The total building income was $683, 208.95. The Mary Hawley Trust generated $38, 149.19. This was more than $6,000 less than the previous year. The operating deficit was $7, 452.53.
Although the Town paid $190,000 for the use of office space in the last fiscal year, many groups use the ETH at no cost. This is a practice that may have to be changed.
Mrs. Motyka said that Clark Kathan is the building maintenance supervisor of five workers. Only three, including Mr. Kathan, are full-time. Ten years ago the BoM adopted a new employee model. Because the ETH is open for so many hours, the BoM decided to hire several part-time workers so that someone is on duty at all times. Full-time workers work 32 hours; Mr. Kathan works 40. Until the BoM is able to assess the needs after town offices move to the new government building at FFHs, the BoM isn’t planning on hiring more workers. Mr. Juliano stated that he’s “embarrassed by how little the town hall workers make,” especially those doing the maintenance. Only two of them get benefits. He noted that it would be cheaper for an outside firm to do the
cleaning, but both he and Mrs. Motyka had questions about whether the light cleaning and se-up for meetings and events would be done. In addition, Mrs. Motyka felt that because the ETH is an old building with a unique personality, having the same maintenance crew who know its quirks will better serve its upkeep. None of the employees are licensed to do mechanical work. This means that many repairs must be contracted out.
The Town is responsible for repairing the parking lot and snow removal. ETH maintenance workers shovel the sidewalks, clean the drains, paint parking stripes in the parking lot, and clean the building
The ETH was completed in 1928, and is 47,000 square feet in size. It is heated by steam with two boilers, one is a back-up for the other, that switch on and off alternately. The boilers use a combination of gas and oil, depending on which is cheaper. Mr. Juliano stated that the “air handlers haven’t worked for years.” He also said that the building is very costly to heat. The gas bill for January alone was $7,000. Some rooms on the south side of the building get very hot, even in winter, while others are cold. Mr. Juliano feels that installing a new boiler will cost at least $100,000. The project will involve either sealing the present boiler room and locating a new boiler elsewhere, or demolishing the boilers. Demolition will be a huge expense.
Air conditioning for the theatre was installed in 1960. The resat of the building has been done piecemeal. Some rooms have individual window units. Mr. Juliano told the committee that in June he supervised the installation of a 35 ton Tran unit that will heat and cool the theatre. The new controls will automatically adjust to heat and cool the theatre based on the outside temperature. He expects that unit will save a lot on fuel cost. Mr. Juliano also said that if cooling units such as Mitubishi slim jims are installed, the remainder building excluding the Alexandria Room and theatre, could be air conditioned without spending a lot of money.
Mrs. Motyka and Mr. Juliano said that although the BoM established a list of projects, frequent building emergencies have made prices on that list inaccurate. Mrs. Motyka stated that currently the BoM is responding to what has to be done, rather than planning for the future. She said that the building is sound, but things go wrong so frequently that it’s difficult for the BoM to plan. Mrs. Motyka said that for a five year period some years ago, the ETH was self-sustaining; however, during those intervening years, the BoM didn’t have funds to do anything in its CIP.
Mrs. Motyka and Mr. Juliano feel that the top three items on the CIP are new boilers, an IT upgrade, and re-pointing the south side of the outside brick wall. Mr. Juliano believes this last project will cost between $27,000 and $30,000, and will involve digging out all of the old mortar, filling in new, and applying a silicone sealer. He feels that the trim should be repaired at the same time. Mr. Juliano also added that the brass water pipe are breaking and in need of repair, the old air conditioning system should be upgraded, and the fraying electrical system also needs to be upgraded. . An example of the damaged electrical system is when a water pipe broke and water got into a chandelier in the Alexandria Room. In addition, Mr. Juliano stated that the cornishes in the theatre,
damaged by a leak in the roof, should be restored. The last project will cost about $35,000. Both Mrs. Motyka and Mr. Juliano stated that the BoM has lacked the financial resources to do preventative maintenance.
Mrs. Motyka said that Mr. Juliano has acted as the project manager on two important projects – the upgrade of the kitchen and the installation of the Tran unit for the theatre. He has saved the ETH and the town thousands of dollars.
Mr. Juliano stated that six weeks ago two members of the BoM, Mary Fellows
and himself, and Clark Kathan, measured the square footage of every room in the ETH so that they would have that information readily available for possible future tenants.
Mrs. Motyka explained that the BoM doesn’t know which town departments will be at ETH. Park and Rec has decided that they want to be closer to the police. In addition, the IT infrastructure at the ETH isn’t equipped to handle P & R needs. Social Services looked at some possible space, but hasn’t committed to the move. The BoM expects that the town historian, the Borough Commission, and the Cultural Arts Commission will have an office at ETH. Mrs. Motyka thought the ETH would have only half tenancy after town offices moved to the new government building at FFHs.
LerReine Frampton asked if the BoM would rent out office space.
Mr. Juliano replied that the BoM would like the ETH to be self-sufficient.
Mrs. Motyka noted that the practice of renting the ETH without charging groups may have to be changed. She said that the BoM will assess a flat fee for using various rooms. She added that many services aren’t invoiced.
Dan Amaral said that he believed that because the ETH was zoned as a municipal building, borough zoning wouldn’t allow renting offices to businesses.
Jim Juliano stated that right now the building is in limbo. “All we know is that we (BoM) are responsible for the upkeep of the building,” he said.
Mrs. Motyka said that the BoM asked the First Selectman that it be involved in creating a plan to move. She also had asked him to designate someone to do an inventory of furnishings so that movers will know exactly what should stay with the building. The ETH staff created an inventory and tagged the original furnishings. The BoM is concerned because there had been no communication with the First Selectman or anyone else relative to the move until the BoM requested a meeting. There was no list of what Town offices intend to take with them. She said that the BoM is confused about the move.
Because the ETH manager, Tom Mahoney, does all the purchases for the building, the BoM isn’t able to take advantage of bulk purchases. Mrs. Motyka and Mr. Juliano thought that the ETH might benefit from a town wide purchasing agent.
Committee members commented on the following areas of concern.
Mrs. Llodra wondered about the direction of the ETH and how it fits into the larger community picture. She noted that at the present time there is a lack of clarity of purpose for the building. She stated that the biggest issue is how much commitment the Town has for the building.
Dan Amaral stated that the town won’t leave the ETH high and dry.
LeReine Frampton asked who had decided that Park and Rec and perhaps Social Services weren’t moving the ETH?
Mrs. Llodra said that all municipal buildings should be reviewed for use, and the town must decide what departments go where. She added that the BoM needs to plan for income when town departments aren’t using the office space. She suggested that the BoM assess the cost per square foot for providing utilities and maintenance the way DeMarco Management Corporation did when it determined the cost of maintaining the new municipal office building.
Bob Merola suggested that the BoM document the services it provides so there will be a sense of what they cost. He added that he was glad to know the BoM values helping town departments. Mr. Merola also suggested that it would be important to know the extent to which technology is being used to save money.
Jan Brookes for the Committee
AMENDED
LC Facilities Ad Hoc Committee
Meeting: August 10, 2009, 7 Pm in the Old Bowling Alley at Edmund Town Hall
Present: LC Members - Dan Amaral, Jan Brookes, Pat Llodra, Paul Lundquist
Invited Guests – LeReine Frampton, Robert Merola
Sandra Motyka, James Juliano – Edmund Town Hall Board of
Managers
One member of the press
Absent – Jim Gaston, Board of Finance
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
The purpose of the meeting was to investigate the processes and challenges of maintaining and managing the Edmond Town Hall (ETH). The committee also examined the plans the Board of Managers has for the future.
The building houses offices of the First Selectman, Town Clerk, Finance Department, Tax Collector, Assessor, Judge of probate, Registrars of Voters, and the Edmond Town Hall Managers. …. While the title (for the building) is vested in the Town, a bi-partisan elected Board of Mangers runs the building. A full-time manager supervises the building which includes a movie theatre. The building also houses a variety of rooms for all occasions including the Alexandria Room, gymnasium and smaller meeting rooms.
Edmond Town Hall BoM Program Description in the
Town of Newtown 2009-2210 Budget
Sandy Motyka, the Chair of the Edmond Town all Board of Managers (BoM), stated that the BoM was set up by an act of the state legislature. She said that Mary Hawley saw the ETH as a community center with accommodation for the Town Clerk and Judge of Probate. The theatre has remained the same, but the jail cells and bowling alley are now meeting rooms.
According the ETH Profit and Loss Previous Year Comparison statement, the operating budget of the ETH in the 2008-2009 fiscal year was $729, 395.96. Of that amount, the Town contributed $190,000. Rental of the gym generated $72,000 a year: the movie theatre and concessions brought in more than $326,000, although expenses were in excess of $62,000. The total building income was $683, 208.95. The Mary Hawley Trust generated $38, 149.19. This was more than $6,000 less than the previous year. The operating deficit was $7, 452.53.
Although the Town paid $190,000 for the use of office space in the last fiscal year, many groups use the ETH at no cost. This is a practice that may have to be changed.
Mrs. Motyka said that Clark Kathan is the building maintenance supervisor of five workers. Only three, including Mr. Kathan, are full-time. Ten years ago the BoM adopted a new employee model. Because the ETH is open for so many hours, the BoM decided to hire several part-time workers so that someone is on duty at all times. Full-time workers work 32 hours; Mr. Kathan works 40. Until the BoM is able to assess the needs after town offices move to the new government building at FFHs, the BoM isn’t planning on hiring more workers. Mr. Juliano stated that he’s “embarrassed by how little the town hall workers make,” especially those doing the maintenance. Only two of them get benefits. He noted that it would be cheaper for an outside firm to do the
cleaning, but both he and Mrs. Motyka had questions about whether the light cleaning and se-up for meetings and events would be done. In addition, Mrs. Motyka felt that because the ETH is an old building with a unique personality, having the same maintenance crew who know its quirks will better serve its upkeep. None of the employees are licensed to do mechanical work. This means that many repairs must be contracted out.
The Town is responsible for repairing the parking lot and snow removal. ETH maintenance workers shovel the sidewalks, clean the drains, paint parking stripes in the parking lot, and clean the building
The ETH was completed in 1928, and is 47,000 square feet in size. It is heated by steam with two boilers, one is a back-up for the other, that switch on and off alternately. The boilers use a combination of gas and oil, depending on which is cheaper. Mr. Juliano stated that the “air handlers haven’t worked for years.” He also said that the building is very costly to heat. The gas bill for January alone was $7,000. Some rooms on the south side of the building get very hot, even in winter, while others are cold. Mr. Juliano feels that installing a new boiler will cost at least $100,000. The project will involve either sealing the present boiler room and locating a new boiler elsewhere, or demolishing the boilers. Demolition will be a huge expense.
Air conditioning for the theatre was installed in 1960. The resat of the building has been done piecemeal. Some rooms have individual window units. Mr. Juliano told the committee that in June he supervised the installation of a 35 ton Tran unit that will heat and cool the theatre. The new controls will automatically adjust to heat and cool the theatre based on the outside temperature. He expects that unit will save a lot on fuel cost. Mr. Juliano also said that if cooling units such as Mitubishi slim jims are installed, the remainder building excluding the Alexandria Room and theatre, could be air conditioned without spending a lot of money.
Mrs. Motyka and Mr. Juliano said that although the BoM established a list of projects, frequent building emergencies have made prices on that list inaccurate. Mrs. Motyka stated that currently the BoM is responding to what has to be done, rather than planning for the future. She said that the building is sound, but things go wrong so frequently that it’s difficult for the BoM to plan. Mrs. Motyka said that for a five year period some years ago, the ETH was self-sustaining; however, during those intervening years, the BoM didn’t have funds to do anything in its CIP.
Mrs. Motyka and Mr. Juliano feel that the top three items on the CIP are new boilers, an IT upgrade, and re-pointing the south side of the outside brick wall. Mr. Juliano believes this last project will cost between $27,000 and $30,000, and will involve digging out all of the old mortar, filling in new, and applying a silicone sealer. He feels that the trim should be repaired at the same time. Mr. Juliano also added that the brass water pipe are breaking and in need of repair, the old air conditioning system should be upgraded, and the fraying electrical system also needs to be upgraded. . An example of the damaged electrical system is when a water pipe broke and water got into a chandelier in the Alexandria Room. In addition, Mr. Juliano stated that the cornishes in the theatre,
damaged by a leak in the roof, should be restored. The last project will cost about $35,000. Both Mrs. Motyka and Mr. Juliano stated that the BoM has lacked the financial resources to do preventative maintenance.
Mrs. Motyka said that Mr. Juliano has acted as the project manager on two important projects – the upgrade of the kitchen and the installation of the Tran unit for the theatre. He has saved the ETH and the town thousands of dollars.
Mr. Juliano stated that six weeks ago the IT and GIS Department created a footprint of the ETH.
Mrs. Motyka explained that the BoM doesn’t know which town departments will be at ETH. Park and Rec has decided that they want to be closer to the police. In addition, the IT infrastructure at the ETH isn’t equipped to handle P & R needs. Social Services looked at some possible space, but hasn’t committed to the move. The BoM expects that the town historian, the Borough Commission, and the Cultural Arts Commission will have an office at ETH. Mrs. Motyka thought the ETH would have only half tenancy after town offices moved to the new government building at FFHs.
LerReine Frampton asked if the BoM would rent out office space.
Mr. Juliano replied that the BoM would like the ETH to be self-sufficient.
Mrs. Motyka noted that the practice of renting the ETH without charging groups may have to be changed. She said that the BoM will assess a flat fee for using various rooms. She added that many services aren’t invoiced.
Dan Amaral said that he believed that because the ETH was zoned as a municipal building, borough zoning wouldn’t allow renting offices to businesses.
Jim Juliano stated that right now the building is in limbo. “All we know is that we (BoM) are responsible for the upkeep of the building,” he said.
Mrs. Motyka said that the BoM asked the First Selectman that it be involved in creating a plan to move. She also had asked him to designate someone to do an inventory of furnishings so that movers will know exactly what should stay with the building. The ETH staff created an inventory and tagged the original furnishings. The BoM is concerned because there had been no communication with the First Selectman or anyone else relative to the move until the BoM requested a meeting. There was no list of what Town offices intend to take with them. She said that the BoM is confused about the move.
Because the ETH manager, Tom Mahoney, does all the purchases for the building, the BoM isn’t able to take advantage of bulk purchases. Mrs. Motyka and Mr. Juliano thought that the ETH might benefit from a town wide purchasing agent.
Committee members commented on the following areas of concern.
Mrs. Llodra wondered about the direction of the ETH and how it fits into the larger community picture. She noted that at the present time there is a lack of clarity of purpose for the building. She stated that the biggest issue is how much commitment the Town has for the building.
Dan Amaral stated that the town won’t leave the ETH high and dry.
LeReine Frampton asked who had decided that Park and Rec and perhaps Social Services weren’t moving the ETH?
Mrs. Llodra said that all municipal buildings should be reviewed for use, and the town must decide what departments go where. She added that the BoM needs to plan for income when town departments aren’t using the office space. She suggested that the BoM assess the cost per square foot for providing utilities and maintenance the way DeMarco Management Corporation did when it determined the cost of maintaining the new municipal office building.
Bob Merola suggested that the BoM document the services it provides so there will be a sense of what they cost. He added that he was glad to know the BoM values helping town departments. Mr. Merola also suggested that it would be important to know the extent to which technology is being used to save money.
Jan Brookes for the Committee
LC Facilities Ad Hoc Committee
Meeting: August 10, 2009, 7 Pm in the Old Bowling Alley at Edmund Town Hall
Present: LC Members - Dan Amaral, Jan Brookes, Pat Llodra, Paul Lundquist
Invited Guests – LeReine Frampton, Robert Merola
Sandra Motyka, James Juliano – Edmund Town Hall Board of
Managers
One member of the press
Absent – Jim Gaston, Board of Finance
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
The purpose of the meeting was to investigate the processes and challenges of maintaining and managing the Edmund Town Hall (ETH). The committee also examined the plans the Board of Managers has for the future.
The building houses offices of the First Selectman, Town Clerk, Finance Department, Tax Collector, Assessor, Judge of probate, Registrars of Voters, and the Edmund Town Hall Managers. …. While the title (for the building) is vested in the Town, a bi-partisan elected Board of Mangers runs the building. A full-time manager supervises the building which includes a movie theatre. The building also houses a variety of rooms for all occasions including the Alexandria Room, gymnasium and smaller meeting rooms.
Edmund Town Hall BoM Program Description in the
Town of Newtown 2009-2210 Budget
Sandy Motyka, the Chair of the Edmund Town all Board of Managers (BoM), stated that the BoM was set up by an act of the state legislature. She said that Mary Hawley saw the ETH as a community center with accommodation for the Town Clerk and Judge of Probate. The theatre has remained the same, but the jail cells and bowling alley are now meeting rooms.
According the ETH Profit and Loss Previous Year Comparison statement, the operating budget of the ETH in the 2008-2009 fiscal year was $729, 395.96. Of that amount, the Town contributed $190,000. Rental of the gym generated $72,000 a year: the movie theatre and concessions brought in more than $326,000, although expenses were in excess of $62,000. The total building income was $683, 208.95. The Mary Hawley Trust generated $38, 149.19. This was more than $6,000 less than the previous year. The operating deficit was $7, 452.53.
Although the Town paid $190,000 for the use of office space in the last fiscal year, many groups use the ETH at no cost. This is a practice that may have to be changed.
Mrs. Motyka said that Clark Kathan is the building maintenance supervisor of five workers. Only three, including Mr. Kathan, are full-time. Ten years ago the BoM adopted a new employee model. Because the ETH is open for so many hours, the BoM decided to hire several part-time workers so that someone is on duty at all times. Full-time workers work 32 hours; Mr. Kathan works 40. Until the BoM is able to assess the needs after town offices move to the new government building at FFHs, the BoM isn’t planning on hiring more workers. Mr. Juliano stated that he’s “embarrassed by how little the town hall workers make,” especially those doing the maintenance. Only two of them get benefits. He noted that it would be cheaper for an outside firm to do the
cleaning, but both he and Mrs. Motyka had questions about whether the light cleaning and se-up for meetings and events would be done. In addition, Mrs. Motyka felt that because the ETH is an old building with a unique personality, having the same maintenance crew who know its quirks will better serve its upkeep. None of the employees are licensed to do mechanical work. This means that many repairs must be contracted out.
The Town is responsible for repairing the parking lot and snow removal. ETH maintenance workers shovel the sidewalks, clean the drains, paint parking stripes in the parking lot, and clean the building
The ETH was completed in 1928, and is 47,000 square feet in size. It is heated by steam with two boilers, one is a back-up for the other, that switch on and off alternately. The boilers use a combination of gas and oil, depending on which is cheaper. Mr. Juliano stated that the “air handlers haven’t worked for years.” He also said that the building is very costly to heat. The gas bill for January alone was $7,000. Some rooms on the south side of the building get very hot, even in winter, while others are cold. Mr. Juliano feels that installing a new boiler will cost at least $100,000. The project will involve either sealing the present boiler room and locating a new boiler elsewhere, or demolishing the boilers. Demolition will be a huge expense.
Air conditioning for the theatre was installed in 1960. The resat of the building has been done piecemeal. Some rooms have individual window units. Mr. Juliano told the committee that in June he supervised the installation of a 35 ton Tran unit that will heat and cool the theatre. The new controls will automatically adjust to heat and cool the theatre based on the outside temperature. He expects that unit will save a lot on fuel cost. Mr. Juliano also said that if cooling units such as Mitubishi slim jims are installed, the remainder building excluding the Alexandria Room and theatre, could be air conditioned without spending a lot of money.
Mrs. Motyka and Mr. Juliano said that although the BoM established a list of projects, frequent building emergencies have made prices on that list inaccurate. Mrs. Motyka stated that currently the BoM is responding to what has to be done, rather than planning for the future. She said that the building is sound, but things go wrong so frequently that it’s difficult for the BoM to plan. Mrs. Motyka said that five years ago the ETH was self-sustaining; however, during those intervening years, the BoM didn’t have funds to do anything in its CIP.
Mrs. Motyka and Mr. Juliano feel that the top three items on the CIP are new boilers, an IT upgrade, and re-pointing the south side of the outside brick wall. Mr. Juliano believes this last project will cost between $27,000 and $30,000, and will involve digging out all of the old mortar, filling in new, and applying a silicone sealer. He feels that the trim should be repaired at the same time. Mr. Juliano also added that the brass water pipe are breaking and in need of repair, the old air conditioning system should be upgraded, and the fraying electrical system also needs to be upgraded. . An example of the damaged electrical system is when a water pipe broke and water got into a chandelier in the Alexandria Room. In addition, Mr. Juliano stated that the cornishes in the theatre,
damaged by a leak in the roof, should be restored. The last project will cost about $35,000. Both Mrs. Motyka and Mr. Juliano stated that the BoM has lacked the financial resources to do preventative maintenance.
Mrs. Motyka said that Mr. Juliano has acted as the project manager on two important projects – the upgrade of the kitchen and the installation of the Tran unit for the theatre. He has saved the ETH and the town thousands of dollars.
Mr. Juliano stated that six weeks ago the IT and GIS Department created a footprint of the ETH.
Mrs. Motyka explained that the BoM doesn’t know which town departments will be at ETH. Park and Rec has decided that they want to be closer to the police. In addition, the IT infrastructure at the ETH isn’t equipped to handle P & R needs. Social Services looked at some possible space, but hasn’t committed to the move. The BoM expects that the town historian and the Cultural Arts Commission will have an office at ETH. Mrs. Motyka thought the ETH would have only half tenancy after town offices moved to the new government building at FFHs.
LerReine Frampton asked if the BoM would rent out office space.
Mr. Juliano replied that the BoM would like the ETH to be self-sufficient.
Mrs. Motyka noted that the practice of renting the ETH without charging groups may have to be changed. She said that the BoE will assess a flat fee for using various rooms. She added that many services aren’t invoiced.
Dan Amaral said that he believed that because the ETH was zoned as a municipal building, borough zoning wouldn’t allow renting offices to businesses.
Jim Juliano stated that right now the building is in limbo. “All we know is that we (BoM) are responsible for the upkeep of the building,” he said.
Sandy Motyka said that the BoM asked the First Selectman that it be involved in creating a plan to move. She also had asked him to designate someone to do an inventory of furnishings so that movers will know exactly what should stay with the building. However, this was never done. She said that the BoM is confused about the move.
Because the ETH manager, Tom Mahoney, does all the purchases for the building, the BoM isn’t able to take advantage of bulk purchases. Mrs. Motyka and Mr. Juliano thought that the ETH might benefit from a town wide purchasing agent.
Committee members commented on the following areas of concern.
Mrs. Llodra wondered about the direction of the ETH and how it fits into the larger community picture. She noted that at the present time there is a lack of clarity of purpose for the building. She stated that the biggest issue is how much commitment the Town has for the building.
Dan Amaral stated that the town won’t leave the ETH high and dry.
LeReine Frampton asked who had decided that Park and Rec and perhaps Social Services weren’t moving the ETH?
Mrs. Llodra said that all municipal buildings should be reviewed for use, and the town must decide what departments go where. She added that the BoM needs to plan for income when town departments aren’t using the office space. She suggested that the BoM assess the cost per square foot for providing utilities and maintenance the way DeMarco Management Corporation did when it determined the cost of maintaining the new municipal office building.
Bob Merola suggested that the BoM document the services it provides so there will be a sense of what they cost. He added that he was glad to know the BoM values helping town departments. Mr. Merola also suggested that it would be important to know the extent to which technology is being used to save money.
Jan Brookes for the Committee
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