The Fairfield Hills Authority held a special meeting on Tuesday, April 4, 2006 in the meeting room at Town Hall South, 3 Main Street, Newtown, CT. Chairman Robert Geckle called the meeting to order at 7:30 p.m.
PRESENT: Robert Geckle, Andrew Willie, Amy Dent, John Reed, William Lavery, Walter Motyka, ABSENT: Donald Studley, Moira Rodgers
ALSO PRESENT: Richard Sturdevant, one member of press
All members were in receipt of materials from North American Realty, including a “Draft Request for Proposals”. Ms. Dent advised that there area a number of issues to be discussed, including some specific items having to do with the structure of how the RFP would describe the leasing proposals, etc. She spoke with the town attorney who advised these should be discussed in executive session since both the draft RFP and the report document from North American Realty involve information about negotiating contracts.
Ms. Dent stated that the Authority needs to work on how we plan to market the RFP. Another item is that we need to define the “plots” of land. When we lease a building, is it just the footprint? We need to define. Parks & Recreation would also like to have the ballfields plotted out.
In addition, we need clarification on the business incentives described in the draft RFP, as they are too vague in this document. She would like to collect any questions members of the Authority have about these documents before the next meeting with North American.
After a general discussion, it was decided that the Authority needs to: 1) Get information from HMA about required parking area and how it was determined in the Master Plan; 2) Define specific parcels within the property so that there is no misunderstanding with regard to what we would be leasing out; 3) Designate those plots available for use by the public; 4) Find out if we want to follow up on a “development district”; 5) Once we have an RFP, decide how it will be distributed; and 6) Need to make sure all conflicts in the documents be sent back to North American Realty for coordination.
Ms. Dent moved to enter executive session for the purpose of discussion of disposition of Fairfield Hills property and details of proposed lease hold and to invite Mr. Sturdevant to attend. Motion seconded and unanimously carried.
Meeting entered executive session at 8:20 p.m. and returned to open session at 8:58 at which time the meeting was adjourned.
Jan Andras, Clerk
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