The Ad Hoc Fairfield Hills Management Committee held a regular meeting on Tuesday, November 16, 2004 in the meeting room at Canaan House, Fairfield Hills, Newtown, CT. Chairman John Reed called the meeting to order at 7:30 p.m.
PRESENT: John Reed, Richard Sturdevant, Amy Dent, Moira Rodgers, William Lavery, Donald Studley, Andrew Willie ABSENT: Robert Geckle
ALSO PRESENT: First Selectman Herbert Rosenthal, Maria DeMarco (DeMarco, Murphy & Miles), Jeff Cugno (O&G Industries), Jan Andras (clerk), one member of public
Acceptance of Minutes: Upon motion by Mr. Lavery, the minutes of the 10/19/04 meeting were unanimously accepted as presented.
Facilities Manager’s Report: Ms. DeMarco had forwarded copies of the Financial Report for October in the amount of $119,405.39, which includes normal operating costs of $64,241.54 plus temporary heating system costs of $18,500, mold remediation in the amount of $35,000 and relocation in the amount of $1,600.
Regarding Bridgeport Hall, Ms. DeMarco reported that a structural engineer was brought in who advised that there is no danger in the floor caving. There are stress cracks caused by settling of the building. A normal building floor is built for a 40 – 70 lb live load whereas a library requires a 250 lb load. The book sale books will have to be spread out so as not to cause too great a load. The bigger problem at Bridgeport Hall is water infiltration and mold problems. The engineer will be submitting a written report that will be presented to this committee. Mr. Sturdevant stated that he is very concerned about the weight load not being acceptable for books.
Ms. DeMarco would like to proceed with cleaning the gutters and downspouts. She received a quote from a local firm in the amount of $2,300 for six of the buildings not planned for demolition. After cleaning, we will be able to know what needs replacement.
Trees have been cleared around the “security building” and the small garage will soon be demolished. Bids are expected for a boiler and the building may need a new roof. The environmental report shows there is some asbestos and significant mold in the basement. The tree warden is reviewing trees that will need to be trimmed during the winter.
Officers: Chairman Reed introduced Mr. Jeff Cugno of O&G Industries who pointed out that his firm has significant experience in working for municipalities and at some time in the future, if Newtown decides to hire a management firm, would respond to an RFP. Mr. Cugno was invited tonight to give a very general presentation on the concept of utilizing a project management firm and to demonstrate a sample scope of work, for informational purposes only.
Committees: Mr. Sturdevant distributed copies of minutes of the security subcommittee meetings held on 10/26 and on 11/9. The committee is recommending that ATV and snowmobiles be banned on the campus property. First Selectman Rosenthal advised that an ordinance was recently passed banning both on any town property. Mr. Sturdevant will talk to the Public Works Director about putting up signs advising the public.
First Selectman: No report
Public Participation: None present
Action pertaining to recommendations in Reports: Mr. Willie moved to recommend to the Selectman that $2,300 be utilized to clean gutters and downspouts on six of the buildings at Fairfield Hills and that the gutters on the “security building” also be cleaned. Motion seconded and unanimously carried.
Other: Chairman Reed advised that he contacted the editor at the News Times about the article on “urban explorers” entering the campus buildings. He asked the editor who had made the arrangements for pictures to be taken inside the buildings. The editor replied that he would have to check with his attorney. Mr. Reed never received a return telephone call.
Appointment of Budget Committee: Mr. Rosenthal will draft a budget and report back to this committee.
2005 Meeting Schedule: Mr. Studley moved to adopt the 2005 Meeting Schedule (copy attached). Motion seconded and unanimously carried.
Having no further business, the meeting was adjourned at 10:00 p.m.
John Reed, Chairman
Attachment A: 2005 Meeting Schedule
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