Minutes of the regular meeting of the Public Building and Site Commission held on Tuesday, June 22, 2010. Chairman Robert Mitchell called the meeting to order at 7:00 p.m.
Present: Robert Mitchell, Thomas Catalina, Anthony D’Angelo, Robert Edwards, James Juliano, Joseph Whelan. Absent: Joseph Girgasky, Roger Letso, Peter Samoskevich.
Also Present: Clerk of the Works William Knight, Fletcher Thompson representative Joseph Costa, Morganti representative Mark Schweitzer, Board of Ed Superintendent of Buildings and Grounds Gino Faiella, Former First Selectman Joseph Borst, Board of Education member David Nanavaty, one member of the press.
Public Participation. None noted.
Minutes. Upon motion of Mr. Juliano, the minutes of the regular meeting of May 25, 2010 were unanimously accepted as presented.
High School Expansion Project. Mr. Schweitzer said that the project is about two weeks behind, maybe a little more. The main focus is the addition and the FF&E and finishes with the trades to follow. Corridors and cafetorium will be last. Chiller will be running next week, and we will be fully conditioned by mid July. We have permanent power, exterior curtain wall is done. Elevator should be done in two weeks. Boiler room is complete but the boilers need to be installed. Gym steel is on site. Mr. Faiella said that all summer activities have been cancelled so that when the trusses are delivered there will be no traffic problems. Mr. Mitchell advised that the Police Department be contacted when the trusses will arrive as they are 150 feet long, to be delivered in 75 foot sections. Entry drive work has
begun. Completion of some items may be carried over into August.
Mr. Mitchell said that the mason’s painter was still the least expensive for the sealing of ground face block/ The memorial trees (2) should be saved if there is any potential way to do this. Mr. Schweitzer said that entry drive would have to be realigned by ten feet to save the Garrity tree. Mr. Costa said there are geometry problems associated with this. Concerning the Columbine tree, Mr. Schweitzer said that it would cost $3,100 to replace.
CAT 6 wiring – Mr. Schweitzer said that the whole addition will be wired as CAT 6.
Mr. Mitchell walked through the school today and had advised Mr. Schweitzer that some items need to be reviewed. He asked Mr. Costa to check these items. These related to the finish details of the block at openings.
Mr. Costa said that fifteen FF&E contracts were issued, nine have been returned and are signed and executed. He said that the greenhouse will be bid. Mr. Schweitzer said that the bids will be out late next week and in the following week. This will not affect the occupancy schedule.
The State determined that the upgrade to the gym flooring is not eligible for reimbursement. Morganti appealed this decision but the State subsequently said that the Board of Ed would have to contact David Wedge and plead the case. Mr. Nanavaty suggested that a letter be written to the Superintendent asking her to look into this further. Mr. Costa will contact the Superintendent on the information in the letter.
Mr. Knight said that the masonry corrective action is ongoing.
Review of Applications for Payment – High School Expansion Project
Mr. Mitchell presented the following Applications for Payment, invoices and Change Orders;
Morganti Application #12 in the amount of $2,223,191.74. Mr. D’Angelo moved to recommend payment, pending the availability of funds ~Mr. Edwards seconded motion. ~All were in favor.
Fletcher Thompson invoice #15888 in the amount of $13,167.00 for the period ending March 17, 2010. This invoice is the last one for the FF&E design and document phase. Mr. Edwards moved to recommend payment of the above invoice, pending the availability of funds. ~Mr. Juliano seconded motion. All were in favor.
Fletcher Thompson invoice #16222 in the amount of $24,430.00 for 80% completion. Mr. D’Angelo moved to recommend payment of the above invoice, pending the availability of funds. ~Mr. Juliano seconded motion. All were in favor.
Fletcher Thompson invoice #16223 in the amount of $395.01 for FF&E. Mr. D’Angelo moved to recommend payment of the above invoice, pending the availability of funds. ~Mr. Juliano seconded motion. All were in favor.
Oscar’s Abatement Invoice #3 in the amount of $74,812.50 and Invoice #4 in the amount of $100,889.50. Mr. Edwards moved to recommend payment of the above invoices, pending the availability of funds. ~Mr. Juliano seconded motion. All were in favor.
Morganti Change Orders:
#24 in the amount of $36,334.89 for the ground face block coating. Both painters were asked to submit a bid and the bid from the first painter was still the lowest. Mr. D’Angelo moved to recommend payment of the above invoice, pending the availability of funds. ~Mr. Juliano seconded motion. All were in favor.
#26 in the amount of $8,507.07 for gym lighting revision
#27 in the amount of $5,296.16 for two steel lintels
#28 in the amount of $1,129.43 for cafetorium painting
#29 in the amount of $76,944.51 for retaining wall on north side of the gym.
#30 in the amount of $1,523.59 for two cameras in the Fitness Center.
#31 in the amount of $1,248.16 for lowering doors in the new lobby.
#32 in the amount of $1,230.08 for sprinkler pipe in the gym.
#33 in the amount of $2,886.13 for a soffit for the overflow ring leader
#34 in the amount of $1,060.79 for a soffit in B201.
Mr. Edwards moved to recommend payment of the above change orders #26 through #34, pending the availability of funds. ~Mr. Juliano seconded motion. All were in favor.
Community Center. This item will be tabled until the meeting of July 27, 2010 because the schematic design is not complete and has not been reviewed with Parks and Recreation.
Review of Application for Payment – Community Center.
O&G invoice #52262 in the amount of $35,755.00 for the renderings and final work on schematic design. Mr. Whelan questioned why the figure for the estimator’s work is so high. Mr. Mitchell will contact O&G. This invoice will be tabled.
Middle School Roof, Animal Control Facility and Hook and Ladder building were referred to the Public Building and Site Commission by the Board of Selectmen at their meeting last night.
Middle School Roof. Mr. Faiella said that this item is in the Capital Improvement Plan (CIP). Mr. Nanavaty said that it is his understanding that if the Town does not spend all of the approved bonding money, the Board of Finance can recommend that the remaining funds be expended on other CIP projects. He said that the debt service has been approved for this project by the voters. Mr. Mitchell said that he is concerned because the bonding was for the High School and that the wording of the bond issue must be reviewed. Mr. Nanavaty is referring to the bonding capacity, not to the bonding money approved for the High School. Mr. Faiella said that the project is being fast tracked because the roof is leaking badly and is being repaired as needed. Mr. Mitchell is concerned that the bidding process did not go through the
Public Building and Site Commission and that the Commission does not want to get projects this late in the process. Mr. Faiella said that steps were taken to enable the project to be presented to the Bureau of School Facilities. He said that Public Building will select the architect. Mr. Mitchell said that the Commission should have been in charge when the process began and that the Board of Education and the Commission should have interviewed the professional services firms who developed the RFQ. Establishing the construction costs at this time may limit the ultimate project scope.
Mr. Borst feels that an alternate of a metal roof with solar panels should be explored. Mr. Mitchell noted that if the scope of work that the architects were asked to look at by the Board of Education does not include this, it cannot be included at this point.
Mr. Nanavaty said that the Commission is being asked to review the bids for three architects and to recommend an architect for the project. Mr. Mitchell asked why the Commission was not asked to review the project scope before the Board of Education submitted a figure to the School Facilities Unit. Mr. Faiella said that he was not aware that the Commission should have been involved in the beginning of the process.
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Unfinished Business None noted.
New Business
General review of Charter requirements for the Public Building and Site Commission. Mr. Mitchell would like the Commission to have a point man for each project. Mr. Edward volunteered to be the point man for the Middle School project. Mr. Mitchell noted that there is a conflict between the Town Code Book and the Charter on the process of when is the appropriate time for the Commission to get a project and how it is monitored. It has been requested that the Public Building and Site Commission write an amendment to the Charter on what this process should be and what would be the most effective use of the Commission for the Town. Mr. Mitchell asked that the Commissioners consider the best way for the Town to use the resources of the Commission, when is the appropriate time for the Commission to get a project and how
should it be monitored.
Mr. Mitchell would like a point person for the Fairfield Hills Authority.
~Executive session. Mr. D’Angelo moved to enter executive session at 8:55 p.m. to discuss a confidential matter concerning the memorial trees at the High School. At this time the clerk left the meeting. Executive session was exited at 9:00 p.m. with no action taken.
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Adjournment. Having no further business, the meeting was adjourned at 9:00 p.m.
Ann M. Mazur, Clerk
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