Minutes of the regular Public Building and Site Commission held Tuesday December 15, 2009 in the Library meeting room of the Reed Intermediate School located at 3 Trades Lane Newtown, CT. 06470. Chairman Robert Mitchell called the meeting to order at 7:00 p.m.
PRESENT: Chairman Bob Mitchell, ,Joseph Whelan, Tony D’Angelo. Joseph Girgasky
ABSENT: Tom Catalina, Vice Chairman Jim Juliano, Pete Samoskevich
ALSO PRESENT: Clerk of the Works William Knight, Fletcher Thompson Representative Joseph Costa, Morganti representatives David Bielawski and Art Lindley, Ames and Whitaker representative Steve Whitaker.
1. Public Participation
None Noted
2. Approval of minutes of November 24, 2009
The minutes of September 22, 2009 were accepted with the following correction:
The date noted under item 2 should be revised to read October 27, 2009.
Mr. Mitchell moved to approve the minutes of November 24, 2009. Mr. D’Angelo seconded motion. All were in favor.
3. High School Expansion Project
Mr. Bielawski gave the PBSC an update on the status of the High School Expansion project.
- Steel is completed for the addition. The bridge trusses are in and the mechanical room is framed.
- Fire proofing is underway;
- Exterior masonry prep is underway; interior masonry has started;
- Focus is on getting the building weather tight.
- MEP rough-ins are being done; no major conflicts were noted;
- In the gym area the rock is being removed by ram hoe. Blasting was not deemed appropriate due to the closeness of the existing building and students.
Morganti’s Monthly Report Number 7 was submitted. The project remains on schedule.
Mr Costa presented a letter to the commission in response to the letter received from the Bickles. Mr Mitchell will send a letter from the Commission indicating that we will follow up with potential ways of assisting to shield the view of the rip-rap stone.
Mr D’Angelo requested an update on te science tables that we the incorrect height. Mr Copsta indicated that these tables would be stoireged by NHS and used in the culinary arts program. All areas of the new addition would be ADA compliant.
Review of Applications for Payment
Mr. Mitchell presented to the Commission the following Applications for payment,
- Morganti Group Inv. # 00006 in the amount of $1,476,297.23 for additions and renovations to date.
- Morganti Group Inv. # 00008 in the amount of $2507.67 for revisions to the culinary arts office.
Mr. D’Angelo moved to recommend payment on the Applications presented. Mr. Whelan seconded motion. All were in favor.
4. Fairfield Hills Public Works
The septic from the Youth Academy has not been tied into the existing sewer system. This may affect potential water infiltration into the Town Hall basement. Mr Knight will review this with Mr Hurley.
5. Town Hall
Close out documentation needs to be submitted to the Town for review. Mr Knight will follow up.
Grant forms from the BoE have not been forwarded to the Commission for signature. Mr Tait will be contacted to determine the status.
Mr Knight indicated that the HVAC system is still cycling, creating warm/cool cycles. The HVAC sub-contractor will contact the control form to review the system and set points.
Mr Knight indicated that the architect of record did not provide a punch list for the project. Mr Mitchell will contact O&G to confirm that the punch list will be provided and corrective actions taken.
Review of Applications for Payment
Mr. Mitchell presented the following Applications for Payment regarding Fairfield Hills;
- O and G (Final) Application for Payment D0021 in the amount of $606,124.67.
Following discussions it was determined that the application would not be processed until the punch list was completed and the project close out documents were submitted and accepted.
6. Community Center
Mr. Whitaker presented the current status of the design process. The project is moving along though there have been some delays. Next week Mr. Whitaker is to present a plan to Parks & Recreation. By January the schematic design drawings should be available.
Mr. Whitaker stated that currently there is no funding in place for more on the project than just the planning phase until July 2010 and speculated that construction could be possible for fall 2010.
Mr. Whitaker addressed the parking for the building stating that the spaces have been allocated as part of the design; originally the parking was thought to be handled by the Fairfield Hills Authority because it is a Fairfield Hills project.
The demolition contract is on hold due to potential pending litigation from one of the bidders.
Mr. Mitchell presented Applications for Payment regarding the Community Center;
- O&G Inv. #39429 in the amount of $4824.00 for Services provided by Ames & Whitaker and the associated project management services by O&G.
Discussions and a review of the invoice indicated that there was no attached back up documentation. The invoice was revised to $3824.00 which matched the invoice from Ames and Whitaker which had the appropriate back up attached.
Mr. D’Angelo moved to recommend payment on the Application as revised. Mr. Whelan seconded motion. All were in favor.
7. Unfinished Business
None Noted
8. New Business
The of Election of Officers will be held at the first meetingof 2010. Mr Mitchell requested that any nominations be submitted to Ms. S for distribution to the Commission.
The calendar of the 2010 meetings was circulated for review.
The next meeting of the Commission will be held on January 26, 2010 at the Reed School.
9. Adjournment
Having no further business, the regular meeting of the Public Building and Site Commission adjourned at 8:20p.m.
| 
