NEWTON BOARD OF SELECTMEN
DATE: TUESDAY, DECEMBER 29, 2015
TIME: 6PM
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL ROAD
PUBLIC MEETING
- Call to Order, Roll Call Vote
Chairman Doggett opened the meeting at 6:00 pm.~ In attendance were Selectmen James L. Doggett, Chairman, Robert S. Donovan, Jr., Lawrence B. Foote, Lisa L. Gonyer and Town Administrator Nancy J. Wrigley. The Public Meeting was recorded; minutes were transcribed and typed by Office Manager Mary B. Winglass.~ The Non-Public Minutes were transcribed and typed by Town Administrator Nancy J. Wrigley.
Selectman Burrill was excused from the meeting.
Selectman Donovan moved to go into Nonpublic Session at 6:00 pm under
RSA 91-A:3 II (a) – NHRS; (a) – Compensation; (b) - Hiring.~ Second by Selectman Foote with a unanimous roll call vote:~ Doggett - aye, Donovan - aye, Foote - aye, Gonyer - aye.
Selectman Foote moved to close the Non-Public Meeting at 6:54 pm.~ Second by Selectman Gonyer with a unanimous roll call vote to keep all matters confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce the hiring of Kimberly Hughes as a temporary part-time employee at 35 hours a week at Grade XIX Step 9, effective 12/29/15; to hire Mr. Doggett, up to 15 hours a week as a temporary part-time employee as the Planning Board Administrative Assistant until a new person is hired, at Grade XIII Step 9, effective 12/29/15; to hire Barbara White as a temporary part-time employee as the Record Keeper of Minutes until a new person is hired, at Grade XIII Step 9, effective 12/29/15.~ Doggett - aye, Donovan - aye; Foote - aye, Gonyer -
aye.
- Pledge of Allegiance
- Introduction of Guests
- Approval of Minutes (Review prior to meeting)
Scheduled Business
- Review 2016 Proposed Budgets
The 2016 proposed Conservation Commission budget went down by $394.00.
Foote moved to accept the 2016 Conservation Commission budget in the amount of $3,356.00. Second by Donovan with a unanimous vote.
Gonyer stated that she watched the last Planning Board meeting and the 2016 proposed budget was revised per the request of the Board of Selectmen.
Gonyer moved to accept the Planning Board budget as presented in the amount of $50,612.00. Second by Foote with a unanimous vote.
Chairman Doggett announced that the Board accepted the resignation from Richard Milner from the position of Town Bookkeeper/Payroll Administrator and the Planning Board Administrative Assistant with his last day being January 5, 2016.
- Town Assessor Budget and 2016 Contract
Town Assessor Andrea Lewy was present and explained the proposed 2016 contract to include data verification which is done over a period of four years, 25% of the town each year. In the fifth year the values are updated per the requirement by the State; completing this project over a period of five years is a way of spreading out the cost and lowers the cost of the revaluation.
Foote moved to accept the Assessing budget in the amount of $43,920. Second by Gonyer with a unanimous vote.
Gonyer moved to sign the contract for the General Assessing and Data Verification in the amount of $43,900. Second by Donovan with a unanimous vote.
The 2016 proposed Executive budget increased by $355 for a total of $165,700.
Gonyer moved to accept the Executive budget in the amount of $165,700. Second by Foote with a unanimous vote.
- General Government Buildings
Town Administrator explained that this budget covers any improvements or repairs to the town buildings. The 2016 proposed General Government Buildings budget went down by $120.
Gonyer moved to accept the General Government Buildings proposed budget for $185,700. Second by Foote with a unanimous vote.
The Board reviewed three requests to encumber funds as follows;
Fire Department to encumber the amount of $4,625 for a video surveillance system at the Central Fire Station paid out of the General Government Buildings budget.
Fire Truck Payment due May 20, 2016; 1st payment per the schedule in the amount of $16,946.00 paid from warrant article #10.
Transfer Station to encumber the amount of $1,352.53 to replace front windshield and both lower glass panels on the Kubota.
Police Department to encumber $17,272.25 for radios from 2 Way Communications.
The Board discussed that the Board approved funding in next year’s budget for radios and the Police Chief has the option of submitting a warrant article for additional radios.
Gonyer moved to fund $22,923.53 of encumbrances for the Fire Department and Transfer Station. Second by Foote with a unanimous vote.
Carry Forward requests as follows;
2013 Warrant Article #11 for the repair and maintenance of town roads with a balance of $28,347.75
2014 Warrant Article #9 for the repair and maintenance of town roads with a balance of $89,914.00
2015 Warrant Article #7 for the repair and maintenance of town roads with a balance of $90,549.00
Gonyer moved to carry forward warrant article #11 from 2013 in the amount of $28,347.75; warrant article #9 from 2014 balance of $89,914 and warrant article #7 from 2015 with a balance of $90,549. Second by Foote with a unanimous vote.
- Banking of 2015 Remaining PTO Hours
The Board received a request from the Town Administrator to bank her remaining PTO hours as of December 31, 2015.
Gonyer moved to allow the banking of approximately 100 hours remaining per the Town Administrator’s contract not to exceed a total of 1500 hours banked. Second by Foote with a unanimous vote.
- 2015 Equalization Municipal Assessment Data Certificate
Town Administrator Wrigley explained that the Town Assessor is working on the sales data for setting the 2015 ratio.
Gonyer moved to sign the 2015 Equalization Municipal Assessment Data Certificate. Second by Foote with a unanimous vote.
- Public Hearings on Monday, January 18, 2016 @ 7pm; Bond Warrant Article Bond Public Hearing Notice, Budget Public Hearing Notice
The Board reviewed and approved the notices as written.
- Announcements
- Other Business, Sign Manifests, Requisitions, Abatements, Tax Credits, Correspondence and Appointments
Gonyer moved to sign Payroll Manifest dated 12/31/2015 for the pay period 12/13 - 12/26. Second by Donovan with a unanimous vote.
Donovan moved to sign Vendor Manifest dated 12/28/2015 in the amount of $65,864.68 also Sign Vendor Manifest dated 12/29/2015 in the amount of $1,351,927.87 and to Sign Vendor Manifest dated 12/29/2015 in the amount of $3,600.00. Second by Gonyer with a unanimous vote.
Foote moved to sign an abatement for PID#16-5-23-6 for $248.62 as recommended by the Town Assessor. Second by Gonyer with a unanimous vote.
Foote moved to sign a denial for a Veteran Credit for PID#4-5-14-15 as recommended by the Town Assessor. Second by Gonyer with a unanimous vote.
Gonyer moved to adjourn at 7:56pm. Second by Foote with a unanimous vote.
Respectfully Submitted,
Mary Winglass, Selectmen’s Office Manager
| 
