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NEWTON BOARD OF SELECTMEN
DATE: TUESDAY, SEPTEMBER 3, 2013
TIME: 5:30PM
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL ROAD
PUBLIC MEETING
- Call to Order, Roll Call Vote
Chairman Thayer opened the meeting at 5:30pm. In attendance were Chairman Raymond D. Thayer, Selectman Charles R. Melvin, Sr., Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Winglass.
Selectman Robert Donovan Jr. was not in attendance.
Chairman Thayer motioned to go into Nonpublic Session under RSA 91-A:3 (II) - (b) - Fire Department (e) - Pending Claims; (a) - Performance Evaluations. Second by Selectman Melvin. Motion passed with a unanimous roll call vote.
Chairman Thayer motioned to close the nonpublic at 7:01pm. Second by Selectman Melvin. Per a unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce the following;
- The Board unanimously approved hiring the two individuals recommended by the Fire Chief; Michael Adams and James Ryan at Grade X/1, $11.70 per hour effective August 6, 2013.
- The Board unanimously approved a merit increase to Tom Difalco, Interim Transfer Station Manager from Grade XVII/3 to XVII/4 effective July 7, 2013.
- The Board unanimously approved to give Peter Gagnon, Transfer Station Attendant a merit increase from a Grade VII/10 to Grade IX/8 effective July 28, 2013.
- The Board unanimously approved to give Bonnie Burnham, Acting Assistant Manager a merit increase from a Grade XI/7 to XI/8 effective August 18, 2013.
- The Board unanimously approved per the recommendation from the Zoning Board of Appeals a merit increase to Jeannette Clark from Grade IX/8 to IX/9 effective date of June 30, 2013.
Chairman Thayer called the public meeting back to order at 7:09pm.
- Pledge of Allegiance
- Introduction of Guests
- Approval of Minutes (Review prior to meeting)
- Selectmen’s Public and Nonpublic Meeting minutes dated August 20, 2013
Selectman Melvin motioned to correct the August 20, 2013 minutes for he made an error stating that the Planning Board unanimously approved the update for the impact fee for schools. The correction would be “The Planning Board did not approve the 2013 school impact fee update. The Planning Board received the school impact fee update and placed it in the Board’s files”. Selectman Melvin stated that he assumed that when the Planning Board said nothing he thought they were in favor. Second by Chairman Thayer. Motion passed with a unanimous vote.
Selectman Melvin motioned to accept the Selectmen’s Public and Nonpublic Meeting minutes dated August 20, 2013 as newly amended. Second by Chairman Thayer. Motion passed with a unanimous vote.
- Scheduled Business
- Letter from resident Re: Waiver of $25 fee for replacement resident sticker
The Board reviewed an email from a resident asking to waive the $25 fee for a resident sticker due to extenuating circumstances.
Selectman Melvin motioned to approve a waiver for the $25 replacement sticker fee to Kimberley Mullen at 22 Williamine Drive. Second by Chairman Thayer. Motion passed with a unanimous vote.
Since the Board received the latest expenditure reports this afternoon, they decided to take the budget reports home to review them for their next meeting before making any decision.
- Elderly Housing Units as of April 1, 2013
The Board reviewed documentation on the calculation to determine the remaining number of elderly units as of April 1, 2013. This calculation is done yearly and is determined by adding the total number of new construction certificates of occupancy for dwelling units to the previous year’s total.
Selectman Melvin motioned to approve the allowable number of elderly housing units as of April 1, 2013 is (8). Second by Chairman Thayer. Motion passed with a unanimous vote.
- December 31, 2012 Financial Statements and Auditor’s Report
The Board reviewed the December 31, 2012 Financial Statements and Auditors Reports.
- Invitation to Bid for landscaping on Town Property
Office Manager Winglass asked the Board for direction on how they plan to move forward with the landscaping contract. Winglass received photos of the fields at Greenie Park and asked Newton Baseball for their input on the maintenance of the fields. Newton Baseball responded that they have concerns with the fields for they are in the worst shape in five seasons and it seems they were dry all season.
The Board asked to put this item on the next agenda; Selectman Melvin will take pictures of the fields and the Board asked to review the bills and the contract at their next meeting.
- Health Insurance Re: Patient Protection and Affordable Care Act
Town Administrator Wrigley handed out packets for each Selectman and explained her understanding of how things will proceed over the next couple of months.
- Cont review of Transfer Station Fence bids
Selectman Melvin stated that he met with Chief Building Official Ron LeMere regarding the bids and the lowest price came in from Fences Unlimited for a total of $47,818.00. $52,500 was appropriated by the voters on March 12, 2013 for the installation of this fence therefore leaving a balance of $4,682.00 to clear the trees and brush roadside along the Transfer Station.
Chairman Thayer motioned to award the bid for the Transfer Station Fence project to Fences Unlimited for the amount of $40,878.00 for the fence plus the privacy slats cost of $6,940.00 for a total of $47,818.00. To be paid from warrant article #15 approved on March 12, 2013. Second by Selectman Melvin. Motion passed with a unanimous vote.
Selectman Melvin will take the lead on flagging the area for brush and tree removal and will check with interim Transfer Station Manager Tom Difalco about using the employees to help clear the brush. Melvin will also contact Road Agent Pivero in order to get a cost estimate.
- Announcements
- Household Hazardous Waste Day, Saturday, September 28th 8am to 4pm.
- Other Business, Sign Manifests, Requisitions, Abatements, Tax Credits, Correspondence and Appointments
- The Board signed the Payroll Manifest for the period of August 11, 2013 to August 24, 2013.
- The Board signed the Vendor Manifest dated September 3, 2013 in the amount of $770,818.39
- The Board signed appointments to the Newton Municipal Complex Committee.
Chairman Thayer motioned to appoint Charles Melvin, Sr., James White, Leonard Beavauis, Bradley Cardoso, Roger Hamel, Lawrence Foote, William Landry, Nancy Wrigley, Dale Putnam, John Meserve, Michael Pivero, Mary Allen, James Ryan, William Ingalls, Lawrence Streeter, James Doggett, Frank Gibbs, Robert Donovan, Jr., Trisha McCarthy, Ronald Saunders and Joseph Simone effective September 3, 2013 with an expiration date of December 31, 2014. Second by Selectman Melvin. Motion passed with a unanimous vote.
- The Board signed an abatement for Map 007-03-14-19 in the amount of $923.10
- The Board signed a 2014 Veterans Exemption for Map 002-02-17-23
- The Board signed a letter to the Sanborn Regional School District submitting the 2013 Impact Fees including accrued interest in the amount of $24,327.14 to be applied toward the 2004 new High School bond payment.
- The Board signed a MS-1 extension to the NH Department of Revenue Administration
- The Board signed a letter to the Bookkeeper regarding the Cable Revolving Fund.
- Chairman Thayer signed a proposal from R.W. Gillespie & Associates approving the Annual Groundwater Monitoring - 2013 and 2014 events at the Dugway Road Landfill (Transfer Station).
Chairman Thayer closed the meeting at 8:24pm.
Respectfully Submitted,
Mary Winglass, Office Manager
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