NEWTON BOARD OF SELECTMEN
DATE: WEDNESDAY, DECEMBER 14, 2011
TIME: 5:30PM
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL ROAD
PUBLIC MEETING
- Call to Order, Roll Call Vote
Chairman Thayer called the meeting to order at 5:35PM. In attendance were Chairman Raymond D. Thayer, Selectman Trisha J. McCarthy, Selectman Lawrence B. Foote, Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. The meeting was audio taped; minutes were transcribed and typed by Office Manager Winglass.
- Nonpublic Session under RSA 91-A:3 II (a) – Employee Matters; (c) – Contract Negotiations and Code Enforcement
Chairman Thayer motioned to go into nonpublic session under RSA 91-A:3 II (a) – Employee Matters; (c) – Contract Negotiations and Code Enforcement. Second by Selectman McCarthy. Motion passed with a unanimous roll call vote.
Chairman Thayer motioned to close the nonpublic meeting at 7:12pm. Second by Selectman McCarthy. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce that the Board will send a letter to David Marden informing him that the Board decided to go back out to bid for the maintenance of Greenie Park and to send a letter to Mr. Riccio at 58 Peaslee Crossing Road explaining the reason why he did not receive a response from Selectman Thayer is due to the fact that one Selectman does not have any authority to make decisions therefore the practice is to refrain from one on one meetings.
After a short break, Chairman Thayer called the public meeting back to order at 7:20pm
- Pledge of Allegiance
- Introduction of Guests
- Approval of Minutes (Review prior to meeting)
- Selectmen’s Public Meeting minutes dated November 8, 2011, November 17, 2011, November 23, 2011 and November 29, 2011
Chairman Thayer motioned to accept the Selectmen’s Public Meeting minutes dated November 8, 2011, November 17, 2011, November 23, 2011 and November 29, 2011 as written. Second by Selectman McCarthy. Vote: Unanimous.
- Selectmen’s Nonpublic Meeting minutes dated November 17, 2011, November 23, 2011 and November 29, 2011
Chairman Thayer motioned to accept the Selectmen’s Nonpublic Meeting minutes dated November 17, 2011, November 23, 2011 and November 29, 2011 as written. Second by Selectman Foote. Vote: Unanimous.
- Review bid recommendation for Fire Suppression Cistern
Chief Building Official Ron LeMere was present and discussed that the town received four separate bids for the Fire Suppression Cistern. The following is list of the bids received for the Fire Suppression Cistern.
Company a b c
Dev Landscaping, LLC, Tilton, NH N/A $61,460 N/A
Hawkins Construction, New Ipswich, NH $26,800
Eastern Seaboard Construction, Newton, NH $31,000 $66,900 $0.00
Fred Burack Co. Inc, Rye, NY $21,800 $86,267 $66.38
a = Supply, deliver and unload the 10,00 gallon cistern with all specified accessories to a suitable location at the salt shed located at 2 Dugway Road
b = Supply, deliver, unload and install the 10,000 gallon cistern with all specified accessories to the location represented on the plan FIRE SUPPRESSION CISTERN, DATED SEPTEMBER 17, 2011
c = Provide an additional 12 month warrant on the 10,000 gallon cistern tank and accessories.
LeMere stated that in order to be qualified the bidder must put a dollar figure in item a, b and c and two bidders did not include an item under two of the areas. That leaves us with two bidders Fred Burack Co. Inc., Rye NY and Eastern Seaboard Construction, Newton, NH. Burack’s bid qualified but the Secretary of State does not show them as registered in the State of NH. That leaves us with one qualifying bid remaining from Eastern Seaboard Construction. LeMere recommended to go with Eastern Seaboard to see if we cannot try to negotiate the dollar amount of $31,000 for the supply, deliver and unload the 10,000 gallon cistern with all specified accessories, to a suitable location at the Town of Newton Salt Shed, located at 2 Dugway Road. LeMere added that the Board could enter a tentative contract
contingent upon the funding approval through a warrant article for item b to supply, deliver, unload and install the 10,000 gallon cistern with all specified accessories to the Town Hall.
Selectman McCarthy motioned that we accept the bid from Eastern Seaboard Construction for the Fire Suppression Cistern and recommend 1. Negotiate “Item A” on the bid 2. Enter into a contract for “Item B” to confirm the figure and establish a warrant article contract which will be contingent on the warrant article passing. Second by Selectman Foote. Discussion: We can enter into a contract contingent upon the passing of a warrant article this year and if it fails then we either sit on it or try to renegotiate for next year. Vote: Unanimous.
LeMere will contact Eastern Seaboard Construction to work on the negotiations and a contract.
- Solid Waste Contract with G. Mello Disposal Corp.
The Board reviewed a final three year contract with two optional years already approved by the Board of Selectmen.
Chairman Thayer motioned to sign the contract with G. Mello Disposal for a three year contract and a two year option. Second by Selectman Foote. Discussion: With an adjusted term of the contact to start in January 2012. Vote: Unanimous.
- Sign 2012 Special Permit Application to NH Division of Pesticide Control
Chairman Thayer signed the 2012 Special Permit Application to the State of NH Division of Pesticide Control.
- Email from Rick Bailey, Boy Scouts Re: Halloween Party
Selectman McCarthy gave her opinion on the fact that Recreation did not reimburse the Boy Scouts for an overage of $63.20; she added that she does not think Recreation handled it the correct way. McCarthy added that Rick Bailey worked in good faith and she thinks Recreation should pay this small amount.
Chairman Thayer motioned to reimburse the Boy Scouts $63.20 to come from Recreation’s budget for the Halloween Party. The Selectmen will send a letter to Recreation explaining that in good faith for someone who has done this for over 15 years we should pay this small amount of money. Any concerns you can meet with the Board. Second by Selectman Foote. Vote: Unanimous.
- Per RSA 31:95-b to accept and expend unanticipated funds in the amount of $300.00 to the Newton Food Pantry
Chairman Thayer motioned per RSA 31:95-b to accept and expend unanticipated funds in the amount of $300.00 to the Newton Food Pantry. Second by Selectman McCarthy. Vote: Unanimous.
- 2012 Selectmen Meeting Schedule
The Board reviewed a proposed 2012 Selectmen’s Meeting schedule based upon signing the towns Vendor and Payroll Manifests. Due to the increase to the meeting schedule, the Board decided to ask if we can change the schedule to move the vendor manifest to the same week as the payroll manifests.
The Board then reviewed an email from the Planning Board showing the dates of the Public Hearings. Due to the fact that both the Selectmen and the Planning Board have scheduled their 2nd Public Hearing on Tuesday, January 17th, the Board agreed to hold their meeting at 6:30pm and have the Planning Board hold their meeting at 7:30pm.
- Cont review of proposed 2012 budgets
- Members of the Gale Library Trustees and the Library Director was present to answer questions regarding their proposed budget
- General Government Building. The Board reviewed a list of recommendations from the Town Administrator showing a list of “catch all” items that may need funding for next year.
- The Board signed and approved a requisition for repairs to the retaining wall at the 40 yard container for a total of $7,400 to be completed as soon as possible due to it being a safety issue to be paid from the General Government Buildings budget. Due to the ground being frozen it may not be completed until spring. The Board asked for the Transfer Station Manager to contact the vendor to inquire about having this safety issue addressed now versus the spring.
- The Board signed and approved a requisition for trenching and moving overhead wires at the Transfer Station per the recommendation of the Building Department for it is how wiring is being done in facilities now and is also a safety issue. To be paid from the General Government Buildings budget.
- The Board did not approve a requisition for access gates at the Transfer Station.
- Public Hearing on December 27th to accept and expend unanticipated funds in the amount of $9,216.785 from FEMA due to Tropical Storm Irene
- Other Business, Sign Manifests, Requisitions, Abatements, Tax Credits, Correspondence and Appointments
- Chief Building Official Ron LeMere discussed two documents he created to come from the Department of Building Safety showing the Cluster Development Building Location Process and a Cluster Development Building Verification Form.
The Board approved the forms with one slight adjustment. LeMere will make the change and will send over the final version for the Selectmen to sign.
Selectman Foote motioned to accept as amended the Cluster Development Building Location Process and Building Verification Form and to be able to sign it outside of a meeting. Second by Selectman McCarthy. Vote: Unanimous.
- 74 Smith Corner Road. Chief Building Official Ron LeMere was present and discussed that Eastern Seaboard Construction found some hazardous materials on the property when he tore down the building. Hazardous materials discovered on the property were an oil tank, paint cans, metal cans with liquid and plastic container with liquid for a total of $900.00. LeMere asked for the Board to approve the cost to remove the unanticipated hazardous waste material from the property.
Chairman Thayer motioned to approve paying Eastern Seaboard Construction a total of $900 for removal of hazardous materials at 74 Smith Corner Road. Second by Selectman Foote. Discussion: Selectman McCarthy questioned if we should obtain a soil scientist for testing or do it later. LeMere questioned whether we have the authority to do that; the Board decided to leave it alone for now. Vote: Unanimous.
- The Board approved an application for Disability Exemption for Map 007-03-018 for year 2012.
- The Board approved the Vendor Manifest dated December 5, 2011 in the amount of $1,603,586.44
Selectman Thayer adjourned the meeting at 9:50pm.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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