BOARD OF SELECTMEN
WEDNESDAY, NOVEMBER 23, 2011
PUBLIC MEETING
- Call to Order, Roll Call Vote
Chairman Thayer opened the meeting at 2:09pm. In attendance were Chairman Raymond D. Thayer, Selectman Lawrence B. Foote, Town Administrator Nancy Wrigley and Transfer Station Manager Kevin Jolicoeur. Office Manager Mary Winglass was not present at the meeting; the minutes were transcribed and typed by Office Manager Winglass.
Selectman Trisha McCarthy arrived at approximately 2:14pm.
Nonpublic Session under RSA 91-A:3 II (b) – Transfer Station
Chairman Thayer motioned to go into nonpublic session under RSA 91-A:3 II (b) – Transfer Station. Second by Selectman Foote. Roll Call Vote: Chairman Thayer – aye, Selectman Foote – aye. Vote: Unanimous.
Chairman Thayer motioned to close the nonpublic session at 2:43pm. Second by Selectman Foote. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply.
- Pledge of Allegiance
- Introduction of Guests
- Approval of Minutes (Review prior to meeting)
- Scheduled Business:
- Cont review of proposed Electronics Recycling Contract
The Board reviewed this item in nonpublic session.
- Announcements
- Other Business, Sign Manifests, Requisitions, Abatements, Tax Credits, Correspondence and Appointments
Town Administrator Wrigley stated that the Board never made public their decision to increase Transfer Station Manager Kevin Jolicoeur by 2.5% on May 1, 2012. It needs to be in the minutes for the Payroll Administrator.
Chairman Thayer motioned that on November 17th the Board of Selectmen voted after an evaluation to move Kevin Jolicoeur, Transfer Station Manager from Grade XV, step 10 to Grade XX, step 2. The Board approved a second change effective May 1, 2012 to increase Kevin Jolicoeur from Grade XX, step 2 to Grade XX, step 3. Second by Selectman Foote. Vote: Unanimous.
- The Board signed the Vendor Manifest in the amount of $73,452.68 dated November 21, 2011.
The Board signed the Payroll Manifest for the period of November 6, 2011 to November 19, 2011.
Fire Department – the Board reviewed a requisition for refurbishing engine #2 in the amount of $114,052 to be paid from the Capital Reserve Fund.
Selectman Foote motioned to have the Trustees of Trust Funds cut a check in the amount of $114,052 for the refurbishment of engine #2 to be paid from the Capital Reserve Fund and written out to Greenwood Emergency Vehicles. Second by Chairman Thayer. Vote: Unanimous.
The Board reviewed a second requisition from the Fire Department for Fire Fighter Class for J. Gersbach and C. Greaney in the amount of $1,864. The Board signed the requisition.
Recreation Commission – the Board reviewed a requisition from Recreation to hold a Babysitting/Movie Night on December 16, 2011 from 5pm to 9pm. This event was planned to give parents time to regroup, finish shopping, wrap gifts. A sample waiver to be used for this event was attached.
Selectman McCarthy asked who will be babysitting for whoever it is must have a background check. Selectman Thayer responded that the High School Key Club volunteered their time and they have 20 students willing to participate in this event. They received permission from the school for this event; the event cost is approximately $400 to cover pizza, popcorn, water, juice boxes and craft materials.
The Selectmen talked about their concern with liability. The Board felt that we should at least have a recommendation from the school regarding the members of the Key Club since we cannot conduct background checks.
The Board felt that we need some recommendation from the School and confirm that all Recreation members working on this event have completed background checks. Recreation needs to make sure someone is at the door or a process is in place to verify who is picking up the child/children and to have someone posted at the door. The Board stated that with the amount of kids at this event, for security reasons you should have a detail officer present at this event and how do they plan on handling medical first aid. The Board decided to hold off from approving this requisition for now until they get answers to the Board’s questions.
The Board then reviewed a second requisition for the purchase of 10, 16’ wreaths to mount on telephone poles along the route from the Historical Society to Town Hall for Christmas tree lighting ceremony for a total not to exceed $175.
Selectman Foote motioned to recommend the purchase of 10 – 16’ wreaths to mount on telephone poles along Route 108 in conjunction with the Historical Society Tree Lighting Ceremony. Second by Selectman McCarthy. Vote: Unanimous.
- The Board signed an abatement for Map 007-02-01-19 in the amount of $643.41
Selectman Foote motioned to approve a refund of $643.41 to Map 007-02-01-19 due to an overpayment on the June tax bill based upon receiving the elderly exemption after the fact. Second by Selectman McCarthy. Vote: Unanimous.
- The Board signed an abatement for Map 011-02-005 in the amount of $2,392.80
- The Board signed an abatement for Map 009-03-15-10 in the amount of $658.00
- The Board signed a Letter of Intent between the Board of Selectmen and Sandra Bearce, Trustee of the Sandra Bearce Revocable Living Trust as an indication of the desire and intent of both parties to proceed with the development of a binding contract.
The Board unanimously motioned to adjourn the meeting at 3:19pm.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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