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October 4, 2011 Board of Selectmen Minutes
Office of the Board of Selectmen
2 Town Hall Road, Newton, NH 03858
Tel: 382-4405 ext. 10 * Fax 382-9140

NEWTON BOARD OF SELECTMEN
DATE: TUESDAY, OCTOBER 4, 2011
TIME: 4:15PM
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL ROAD

PUBLIC MEETING

  • Call to Order, Roll Call Vote
Selectman Thayer called the meeting to order at 4:18pm.  In attendance were Selectman Raymond D. Thayer, Selectman Trisha J. McCarthy, Town Administrator Nancy J. Wrigley and Office Manager Mary Winglass.  Minutes were transcribed and typed by Office Manager Winglass.  

Chairman Lawrence B. Foote was not in attendance.

  • Pledge of Allegiance
  • Introduction of Guests
  • Approval of Minutes (Review prior to meeting)
  • Scheduled Business:
  • Fire Department Certification Validation and Hourly Payrate Calculation for James Ingalls
The Board reviewed documentation from Fire Chief Bill Ingalls to change James Ingalls to Grade XV, step 7 effective October 1, 2011.

Selectman McCarthy motioned to move James Ingalls to Grade XV, step 7 effective October 1, 2011.  Second by Selectman Thayer.  Vote: Unanimous.

  • Fire Department recommendation to appoint John Wood
The Board reviewed a memo from Fire Chief Bill Ingalls stating that at the September 13, 2011 Officers Meeting, it was voted to recommend John Wood for appointment to the Fire Department.  Wood can perform EMS and Driver/Operator functions only on a six month probation which may be cut to 3 months depending on performance.  

Selectman McCarthy motioned to appoint John Wood as a member of the Fire Department at Grade X, step 4 effective September 13, 2011 with a six month probation which may be reduced to three months pending the background check.  Second by Selectman Thayer.  Vote: Unanimous.

  • RSA 31:95-b to accept and expend unanticipated funds in the amount of $50.00 from the Hen House Sports Bar & Grill to the Recreation Commission
Selectman Thayer motioned to accept and expend per RSA 31:95-b unanticipated funds in the amount of $50.00 from the Hen House Sports Bar & Grill to the Recreation Commission.  Second by Selectman McCarthy.  Selectman Thayer asked where does the money go.  Town Administrator Wrigley explained that she spoke with Recreation Secretary Sue DiMercurio and explained that if the payment came out of the special account then the donation could be deposited into that account.  Since the payment came out of the General Fund then the deposit goes back into the General Fund.   Office Manager Winglass questioned that under RSA 31:95-b we are to accept and expend these funds.  Wrigley responded that we already paid them out of the operating budget and that is why it must go back into the operating budget.  The Board discussed then this is not a donation; Wrigley responded that this donation will show as an offset but they cannot spend it again.  A discussion ensued regarding accepting FEMA reimbursement for the 2008 Ice Storm, the town did not pay for it out of the budget due to accepting the funds under RSA 31:95-b.  Wrigley added that this is a donation therefore it is different.  Vote: Unanimous.

  • Notice of Intent To Excavate – 185 South Main Street
The Board signed an Intent to Excavate application submitted by Stephen P. Early of SPE Real Estate, LLC and S&R Construction for Map 014-01-024, 185 South Main Street.  
 
  • Announcements
  • Other Business, Sign Manifests, Requisitions, Abatements, Tax Credits, Correspondence and Appointments
  • Office Manager Winglass informed the Board that the town received an email from Trevor Langlois stating that the Newton clean-up was a huge success and they filled about 17 bags of trash in total.  The Board decided to put together an appreciation certificate.
  • The Board reviewed the bid specifications as prepared by the Recreation Commission for the facility maintenance of Greenie Park Field and the Town Beach.  The Board had some questions on the closing and opening procedures of the irrigation system and asked Winglass to contact the Building Department for their input.  Other revisions were discussed such as requiring MSDA Data Sheets on all chemicals used at each location.
  • The Board approved a request from Stephen Hearley asking to use Greenie Park to fly his airplanes on October 15, 2011.
  • Office Manager Winglass informed the Board that the town received an addendum to the original bid submitted from Palmer Gas/Ermer Oil.  The addendum showed revised figures for the price of #2 fuel oil as well as to the downside protection price.  The Board decided to offer the same option to Hartmann Oil Co. and asked Winglass to contact them to offer the option of submitting an addendum.
  • The Board signed the Vendor Manifest in the amount of $1,214,424.71 dated October 4, 2011.
  • Nonpublic Session under RSA 91-A:3 II (b) – Bookkeeper/Payroll Administrator
Chairman McCarthy motioned to go into Nonpublic Session under RSA 91-A:3 II (b) – Bookkeeper/Payroll Administrator at 4:59pm.  Second by Selectman Thayer.  Roll Call Vote: Selectman McCarthy – aye, Selectman Thayer – aye.  Vote: Unanimous.

Selectman McCarthy motioned to close the nonpublic at 5:12pm.  Second by Selectman Thayer.  Per unanimous roll call vote the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply.

  • Adjourn
Selectman Thayer motioned to adjourn the public meeting at 5:12pm.  Second by Selectman McCarthy.  Vote: Unanimous.

                                                        Respectfully Submitted,


                                                        Mary B. Winglass, Office Manager