Office of the Board of Selectmen
2 Town Hall Road, Newton, NH 03858
Tel: 382-4405 ext. 10 * Fax 382-9140
NEWTON BOARD OF SELECTMEN
DATE: TUESDAY, SEPTEMBER 20, 2011
TIME: 6PM
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL ROAD
PUBLIC MEETING
- Call to Order, Roll Call Vote
Chairman Foote called the meeting to order at 1800 hours. In attendance were Chairman Lawrence B. Foote, Selectman Raymond D. Thayer, Selectman Trisha J. McCarthy, Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. The meeting was videotaped; minutes were transcribed and typed by Office Manager Winglass.
- Pledge of Allegiance
- Introduction of Guests
- Approval of Minutes (Review prior to meeting)
- Selectmen’s Public Meeting minutes dated August 30, 2011 and September 6, 2011
Selectman Thayer motioned to accept the Selectmen’s Public Meeting minutes dated August 30, 2011 and September 6, 2011 as written. Second by Chairman Foote. Vote: Unanimous.
- Selectmen’s Nonpublic Meeting minutes dated August 30, 2011
- Selectmen’s Public Hearing minutes dated September 6, 2011
Chairman Foote motion to accept the Selectmen’s Nonpublic Meeting minutes dated August 30, 2011 and the Selectmen’s Public Hearing minutes dated September 6, 2011 as written. Second by Selectman McCarthy. Vote: Unanimous.
- Open bids for “Disposal Solid Waste”
The Board opened the Disposal Solid Waste bids from the following companies;
Pinard Waste Systems, Manchester, NH
E.L. Harvey & Sons, Inc., Westborough, MA
Northside Carting Inc., North Andover, MA
G. Mello Disposal Corp, Georgetown, MA
Casella Waste Management, Salem, NH
Troiano Waste Services Inc., South Portland, ME
Bestway Disposal, Epping, NH
Transfer Station Manager Kevin Jolicoeur will review the bids and bring back his recommendation to the Board.
- Open bids for #2 Fuel Oil for Town Buildings
The Board opened the #2 fuel oil bids from the following companies;
Hartman Oil Company, Exeter NH
Palmer Gas/Ermer Oil, Atkinson, NH
Chairman Foote motioned to review the bids and make a decision at an upcoming meeting. Second by Selectman Thayer. Vote: Unanimous.
- Calculation of the 2011 Allowable Number of Elderly Housing Units
The Board reviewed a spreadsheet showing the occupancy permits for the period of April 1, 2010 to March 31, 2011. The total new occupancy permits for this period is 29; only 23 qualify as new dwelling units. When you take the total units from the prior year (1,576) and add the new qualifying units (23) the dwelling as of March 31, 2011 equals 1,599.
The calculation for the allowable number of elderly units equals 10% of the total units (rounded down). The calculation is as follows; 159 minus the 153 elderly housing units approved by the Planning Board equals 6 units available as of April 1, 2011. Therefore the remaining number of elderly units as of April 1, 2011 equal 6 units.
Chairman Foote motioned to accept the remaining number of elderly units as of April 1, 2011 to equal 6 units. Second by Selectman Thayer. Vote: Unanimous.
- Letter from James R. St. Jean Auctioneers
Chairman Foote read a letter from James R. St. Jean Auctioneers regarding a State of NH Surplus Property Auction. The Board discussed with the Town Administrator that we do not have any items for this year’s auction. Office Manager Winglass inquired about using this platform for some outdated cable equipment; Selectman McCarthy replied that the Cable Committee would need to get permission from the Selectmen before contacting the auctioneers.
The Board decided to have all proposed 2012 budgets to be submitted to the Selectmen’s Office by Thursday, October 20, 2011 by 8pm to include contracts and warrant articles. Monday, October 24th will be the first Selectmen’s meeting to review the budgets.
- Cont review of DES Large Ground Water Permit Application, Granite Fields Golf Club
The Conservation Commission did not have a meeting last week due to no quorum but the Selectmen’s Office heard from some of the members who were in favor of requesting a public hearing to the Department of Environmental Services regarding the Large Ground Water Permit, Granite Fields Golf Club. The Board agreed to request a public hearing and asked Office Manager Winglass to prepare a response letter.
Chairman Foote motioned to send a letter to the Department of Environmental Services to request a public hearing on the Granite Fields Golf Club Large Ground Water Permit Application per RSA 485-C:21. Second by Selectman McCarthy. Vote: Unanimous.
Selectman McCarthy handed a copy of the site walk minutes dated August 5, 2011 at 74 Smith Corner Road to the Selectmen for their approval.
Chairman Foote motioned to accept the August 5, 2011 Selectmen’s Site Walk Minutes as written. Second by Selectman McCarthy. Vote: Unanimous
Selectman McCarthy stated that she has 29 pictures of the site walk that she will send over to the Selectmen’s Office.
E911 Update
Town Administrator Nancy Wrigley asked the Board to sign three letters to residents regarding E-911 Street Numbering. The Board signed the letters.
Town Administrator Wrigley discussed holding a separate meeting with safety personnel to look at the recommendations made by E-911. The Board agreed and asked for the Town Administrator to work with the other departments to find a date for this meeting.
- Announcements
- Other Business, Sign Manifests, Requisitions, Abatements, Tax Credits, Correspondence and Appointments
The Board signed the Vendor Manifest dated September 19, 2011 in the amount of $75,414.18.
Based upon work schedules, the Board decided to hold the Tuesday, September 27th Selectmen’s Meeting around 5:30pm for Selectman McCarthy and Selectman Thayer to sign the Payroll Manifest. Chairman Foote is unable to attend due to a work commitment.
Chairman Foote motioned to change the October 18th meeting to the 17th at 5:30pm. Selectman Thayer seconded. Vote: Unanimous.
- Nonpublic Session under RSA 91-A:3 II (a) Police Department & Employee Evaluations
Chairman Foote motioned to go into Nonpublic Session under RSA 91-A:3 II (a) Police Department & Employee Evaluations at 6:52pm. Second by Selectman McCarthy. Vote: Chairman Foote – aye, Selectman Thayer – aye, Selectman McCarthy – aye. Vote: Unanimous.
Chairman Foote motioned to close the nonpublic session at 7:32pm. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstance no longer applies except to announce the following;
The Board unanimously approved to accept the performance evaluation for David Koles, Cable Operator per the Cable Committees recommendation for a 2.5% merit increase at Grade IX, step 1 to step 2 effective date August 30, 2011.
The Board unanimously approved to give Cheryl Saunders, Deputy Town Clerk/Tax Collector a recommended 5% merit increase effective July 31, 2011 at Grade XIII, step 6 to step 8.
The Board announced that a Fire Department Captain has moved out of town and is stepping down from Captain Firefighter to Private Firefighter for personal reasons; James Ingalls effective October 1, 2011.
Chairman Foote motioned to adjourn at 7:35pm. Second by Selectman Thayer. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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