Office of the Board of Selectmen
2 Town Hall Road, Newton, NH 03858
Tel: 382-4405 ext. 10 * Fax 382-9140
NEWTON BOARD OF SELECTMEN
DATE: MONDAY, MAY 2, 2011
TIME: 4:30PM
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL ROAD
PUBLIC MEETING
- Call to Order, Roll Call Vote
Chairman McCarthy opened the meeting at 4:30pm. In attendance were Chairman Trisha J. McCarthy, Selectman Raymond D. Thayer, Selectman Lawrence B. Foote, Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Winglass.
- Pledge of Allegiance
- Introduction of Guests
- Approval of Minutes (Review prior to meeting) April 18, 2011 Public and Nonpublic Selectmen’s Meeting minutes
Selectman Foote motioned to accept the Selectmen’s Public and Nonpublic meeting minutes dated April 18, 2011 as written. Second by Selectman Thayer. Vote: Unanimous.
- Scheduled Business:
- Fire Department Re: Matrix Update
Town Administrator Nancy Wrigley presented to the Board an updated matrix to include the proposed changes for the Fire Department. The department positions were added to the Salary Classification Plan; the matrix shows the name of each volunteer Firefighter their step/grade, hourly wage, effective date and EIP, if applicable.
Selectman Foote motioned to accept the matrix updated as of May 1, 2011. Second by Chairman McCarthy. Vote: Unanimous.
- Transfer Station Re: Electrical Upgrade
The Board reviewed a memo from Chief Building Official Ron LeMere regarding the Transfer Station voltage condition. The Board asked LeMere to review the situation to determine if an emergency exists and his recommendation for the proposed work and pricing.
LeMere stated in his memo that the upgrade is needed now for many different reasons that he listed relating to possible problems with an under voltage event that can cause damage; this is a serious problem that he advised for this upgrade be completed as soon as responsibility possible. The Transfer Station should have a load shedding program in place now, until the condition is corrected.
Chairman McCarthy added that she spoke with Ron who recommended that this be taken care of sooner versus later.
Transfer Station Manager Kevin Jolicoeur was present and talked about deciding to talk to Ron to find out what he thought which was to install a load shedding program now versus later, which was done immediately until the problem is fixed.
Selectman Foote motioned to accept the Chief Building Inspector’s recommendation to move forward with the electrical work at the Transfer Station with John Burke pending a certificate of insurance. Burke has until 4pm tomorrow to submit a certificate of insurance, otherwise the town will go with another company. Second by Chairman McCarthy. Vote: Unanimous.
- Recreation Commission Re: Keys for the Concession Stand/Equipment Storage
Present were members of the Recreation Commission and Newton Baseball Association.
Newton Baseball President Pat Dolan was present as well as other members of the Association to discuss with the Selectmen the topic of field/park usage and facility access. The Recreation Commission discussed this item at their last meeting for the lock was replaced to the Control Room at the Concession Stand due to hiring a new contractor this year. Newton Baseball Association asked for 26 copies of the key to the Control Room for every coach has a set to get equipment out and materials for the field before and after the game. The Board reiterated the town’s policy to manage a list of who is given keys; that is why this has come up now versus the past.
Members of the Baseball Association explained that coaches come early and then stay after and clean up the fields and if they do not have a key then they cannot do the job.
Pat Dolan discussed Newton Baseball Associations investment over the years to Greenie Park with an irrigation system, drainage and materials for the field. The Association has not had to interface much in the past with the Selectmen but what has happened for years is that the Newton Baseball Association has run an all community service and fundraising by a team of dedicated volunteers who run a league of up to 250 kids and they have taken care of Greenie Park over a long period of time.
Chairman McCarthy responded with the recent changes to the Recreation Commission who now have all new members which is partly why this issue arose; due to the Selectmen questioning this item has brought us together and that is a good thing. A discussion followed regarding the future of the park and that more collaboration is needed on what is done at Greenie Park. Town Administrator Nancy Wrigley asked to be kept informed of all updates done at the concession stand; Pat Dolan responded that he will make sure that happens.
Chairman McCarthy added that the Town Administrator is the keeper of the keys therefore Baseball must submit a list of names of those that have keys to the concession stand. The members of the Association agreed to submit to the Town Administrator a list of those that have keys. Recreation Commission and Newton Baseball member Matt Muskrat is to keep a list and will give it to the Town Administrator. Recreation Commission Chairman Pauline Dupuis added that another option is a lock box.
A discussion followed regarding the current status of the concession stand building that has no septic system but has running cold water. All discussed that we should check in to what we need to finish off the building correctly and get a price for a bathroom. Do our homework and see if there is anyone in the Association that is in that line of work that would help as well as look into the options for the disbursement of the grey water.
The Selectmen and all in attendance were invited to attend the Newton Baseball and Softball Association opening day parade this Saturday at 10am.
- Review bids for the Ductless Split Air Conditioning System at Town Hall
The Board reviewed a cost analysis of the two bids received from Ideal Temp Proposal for a total of $6,695.00 and Crossman Air Balancing for a total of $9,950.00 prepared by Chief Building Official Ron LeMere. LeMere included his recommendation to award the bid to Crossman Air Balancing based upon the per ton cost and the operating efficiency. A post bid meeting would be required to review submittal information. Selectman Foote questioned whether this system is capable of heat as well as air conditioning. The Selectmen contacted LeMere by phone who confirmed that the system would work for both heat and cooling.
Selectman Foote motioned to accept the bid from Crossman Air Balancing per the recommendation from Chief Building Official Ron LeMere for a total cost of $9,950.00. Second by Selectman Thayer. Vote: Unanimous
LeMere will hold the post bid meeting.
- Review Notice of Intent to Cut Wood or Timber for Map 013-04-001 3 Wentworth Drive
The Board signed the notice.
- Selectmen’s Payroll Schedule
Selectman Thayer would like to know if there is any way we can be paid bi-monthly or monthly versus quarterly. Bookkeeper/Payroll Administrator Kim Hughes joined the meeting per the request of the Selectmen and discussed the option of a monthly payroll does not always fall at the end of the month.
Chairman McCarthy motioned that the Selectmen’s payroll schedule will go from quarterly to monthly effective immediately. Second by Selectman Thayer. Vote: Unanimous.
- Announcements
- Other Business, Sign Manifests, Requisitions, Abatements, Tax Credits, Correspondence and Appointments
Selectman Foote motioned to appoint Mary Davis-Bouris as the Deputy Treasurer with an expiration date of April 15, 2012. Second by Chairman McCarthy. Vote: Unanimous.
Selectman Thayer motioned to sign the Deed Waiver for the following properties; Map/Lot 6-6-2, 6-15-9 and 12-6-3 and the town is notifying the Tax Collector that they will not accept the Tax Collector's deed per RSA 801:76 II-a. Second by Selectman Foote. Vote: Unanimous. Second by Foote. Vote: Unanimous.
The Selectmen signed a Welfare Voucher for $800.00.
The Selectmen signed PTO for Office Manager Winglass.
The Board signed an abatement denied for Map 8-3-11-3
The Board signed an abatement denied for Map 8-3-11-2
The Board signed an abatement denied for Map 8-3-11-1
The Board signed an abatement denied for Map 2-3-13
The Board signed an abatement approved for Map 5-1-5
The Board signed an abatement denied for Map 10-2-32-13
The Board signed an abatement denied for Map 10-2-32-9
The Board signed an abatement denied Map 10-2-32-15
The Board signed an abatement denied for Map 10-2-32-17
The Board signed an abatement denied for Map 10-2-32-19
The Board signed the Vendor Manifest dated May 2, 2011 in the amount of $501,617.67.
The Board discussed that the next Selectmen’s Meeting will be to sign the manifest only and will be on Tuesday, May 10, 2011 at 4pm; Chairman McCarthy will not be able to attend for she will be out of town.
- Nonpublic Session under RSA 91-A:3 II (c) & (a) - Code Enforcement
Chairman McCarthy motioned to go into Nonpublic Session under RSA 91-A:3 II (c) & (a) - Code Enforcement at 6:02pm. Second by Selectman Foote. Roll Call Vote: Chairman McCarthy – aye, Selectman Thayer – aye, Selectman Foote – aye. Vote: Unanimous.
Chairman McCarthy motioned to close the nonpublic session at 6:55pm. Second by Selectman Thayer. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce the following;
- Chairman McCarthy will contact the owners of 1 Heath Street to set a date for a site walk
- Code Enforcement will come under the jurisdiction of the Chief Building Official Ron LeMere, effective immediately
- The Board asked for all Department Heads who received a packet from the owners of 2 West Main Street to review the documents sent to them regarding Acio’s Family Take-Out and to respond with any alleged violations that you see in the report that relate to your department.~
Chairman McCarthy motioned to adjourn at 6:57pm. Second by Selectman Thayer. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass, Office Manager
| 
