SELECTMEN’S PUBLIC MEETING
February 1, 2010
Selectman Thayer called the meeting to order at 5:30pm. In attendance were Selectman Raymond D. Thayer, Selectman Robert S. Donovan, Jr., Town Administrator Nancy J. Wrigley and Selectmen’s Office Manager Mary B. Winglass. The meeting was video taped; minutes were transcribed and typed by Office Manager Winglass.
Chairman Trisha McCarthy was not in attendance as she was out of state at a business conference.
Selectman Thayer motioned to go into nonpublic session under RSA 91-A:3 II (c) – Code Enforcement and (e) – Pending Claim. Second by Selectman Donovan. Roll Call Vote: Selectman Thayer – aye, Selectman Donovan – aye. Vote: Unanimous. Vote: Unanimous.
Selectman Donovan motioned to close the nonpublic at 6:01PM. Second by Selectman Thayer. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply.
- Introduction of Guests
- Old Business
A. Quote of 2009 Annual Town Report Color Cover
The Board reviewed an email with a quote of $402.00 for printing the 2009 Annual Town Report cover in color this year.
Selectman Donovan motioned to spend the $402 to change the cover from black/white to color. Second by Selectman Thayer. Discussion: Town Administrator Wrigley asked if the Board would select “perfect bound” or “coil bind” for the email references a total cost for each with the color cover. Selectman Donovan rescinded his motion; Selectman Thayer rescinded his second.
Selectman Donovan motioned to spend $3,234 for 600 copies of the coil bound with the color cover for the 2009 Annual Town Report. Second by Selectman Thayer. Vote: Unanimous.
B. Prepare for the 1st Session of the Annual Town Meeting (Deliberative Session)
The Board reviewed each warrant article and determined the speaker for each article at the deliberative session as follows;
#3 - Chief Streeter
#4 – Board of Selectmen
#5 – Selectmen
#6 – Selectmen
#7 – Selectmen
#8 – Selectmen
#9 – TS Mgr Kevin Jolicouer and Selectman Donovan
#10 – TS Mgr Kevin Jolicouer and Selectman Donovan
#11 – TS Mgr Kevin Jolicouer and Selectman Donovan
#12 – Selectman Donovan
#13 & #14 – Town Administrator and Building Official
#15 – Road Agent
#16 – Road Agent
#17 – Selectmen
#18 – Fire Dept
#19 – Fire Dept
#20 – Fire Dept
#21 – Town Administrator
#22 – Police Chief Streeter
#23 – EMD
#24 – EMD
#25 – Recreation Commission
#26 – Gale Library Trustees
#27 – Town Administrator
#28 – #40 – Social Services Reps have been invited to speak on behalf of their organization
#41, #42 & #43 – Petitioners
#44 – Selectman Thayer
Office Manager Winglass asked the Board on the number of copies of the town warrant, budget, default budget etc. to have on hand at the deliberative session. The Board decided to have 100 copies on hand for the deliberative session.
IV. New Business
1. Letter of Appreciation to the employees of the Transfer Station
The Board read an email from David Ducharme of Brookside Lane expressing his opinion that the Transfer Station Manager is doing a very good job. The site has never been neater or more organized and every time he drops off something requiring a fee, he gets a receipt, something he never received before this group took over. Mr. Ducharme appreciates their efforts.
Selectman Thayer added that recently the Board of Selectmen received a complimentary letter from Cemetery Trustee Bill Landry regarding the Selectmen’s staff, Town Administrator Nancy Wrigley, Kim Hughes Bookkeeper/Payroll Administrator and Office Manager Mary Winglass for their professionalism and willingness to help.
2. Request from U.S. Census Bureau – Use of the Town Hall for employment exams. Check with the Church to see if the Horace Williams Hall can be used for this purpose.
Office Manager Winglass informed the Board that she received a signed Town Hall Use Agreement from the U.S. Census Bureau to hold employment training every Friday in February and March. Since the town does not have a custodian, the Board decided to give the U.S. Census Bureau the option of holding their training at the Town Hall on a day of the week that the Town Hall is open and a second option of checking with the Newton Junction Baptist Church for the use of the Horace Williams Hall.
3. Request from the Recreation Commission Re: February Vacation Event
Selectman Thayer reviewed a memo from the Recreation Commission asking permission to charge $440 on the Recreation credit card to hold reservations at Amesbury Sports Park for the February Vacation to go snow tubing at a cost of $10 per person (regular cost is #22/per person).
Selectman Donovan motioned to allow the Recreation Commission to charge $440 on the credit card for Snow Tubing at Amesbury Park on the week of February Vacation. Second by Selectman Thayer. Vote: Unanimous.
4. Road Agent Mike Pivero Re: Minimum Impact Expedited Application
Road Agent Mike Pivero discussed with the Board that he met with the State last week regarding the drainage work on Marcoux Road. The town must complete a Minimum Impact Expedited Application to include a plan of the proposed work; he received an estimate from Mike Vignale of KV Partners of $7,500 for the engineering, plans and survey for this project. Pivero added that additional costs would include an abutter’s legal notices of approximately $75 and an application fee of $200.
Pivero added that at this point he is meeting with the Board to inform them of the projected costs. His plan is to meet with Vignale about the project and asked to come back in front of the Selectmen at their next meeting. The Board agreed to meet with Pivero at their work meeting on February 8th..
V. Announcements
- February 2, 2010 – 1st Session of the Annual Town Meeting (Deliberative Session)
7PM at the Sanborn Middle School in the Gym. Snow date of February 3, 2010
VI. Accept Minutes of Selectmen Meetings
VII. Reports from Department Heads
Police Chief Streeter asked to speak with the Board regarding his proposed warrant article for the renovations to the Police Station. Chief Streeter added that he is happy to give the Board the information from the NH Development Corporation who has completed a number of municipal projects in NH over the past few years and their figure for this project is $742,000.00. Chief Streeter informed the Board that he will ask to amend the warrant article at the deliberative session.
VIII. Other Business
- Signing of Vendor and Payroll Manifest, Requisitions and Abatements
- The Board signed the Vendor Manifest in the amount of $191,679.50 and the payroll manifest for the period of January 17th through January 30th.
- The Board signed a requisition from Fire Chief Ingalls for two (2) sets of turnout gear for a total of $2,959.92.
- The Board signed a second appointment for Kathy Meserve, Alternate Member of the Gale Library Board of Trustees. The Board motioned and signed an appointment on February 2, 2009 with an expiration date of April 15, 2010; unfortunately we cannot find a signed copy at the Town Hall.
- The Board signed a letter to Butler Bank informing them that Treasurer Jennifer Gaines resigned her position and the Selectmen appointed Brenda Fiers in the interim until Town Meeting on March 9, 2010.
- The Board signed a Notice of Intent to Cut Wood or Timber, Sargent Woods Map 008-03-011 signed by Christine Lewis Morse, President
IX. Adjourn
Selectman Thayer motioned to adjourn at 7:10pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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