SELECTMEN’S PUBLIC MEETING
November 18, 2009
Chairman McCarthy opened the public meeting at 5:07pm. In attendance were Chairman Trisha J. McCarthy, Selectman Robert S. Donovan, Jr. and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Winglass.
Selectman Raymond Thayer and Town Administrator Nancy Wrigley were not present.
Chairman McCarthy motioned to go into Nonpublic Session under RSA 91-A:3 II (c) – Department Matters and Alleged Code Violation(s) and under Nonpublic Session under RSA 91-A:3 II (e) – Pending Litigation. Second by Selectman Donovan. Roll Call Vote: Chairman McCarthy – aye, Selectman Donovan – aye. Motion passed.
Chairman McCarthy motioned to close the nonpublic session at 6:33pm. Second by Selectman Donovan. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce the following;
- The Board decided for two code enforcement cases to be handed over to Code Enforcement Officer Steve Duncanson; 4 Pheasant Crossing and 5 Crane Crossing Road.
- The Board agreed for Code Enforcement’s payroll to be signed by Office Manager Winglass as she is the overseer of the department.
- Introduction of Guests
- Old Business
A. Cont. discussion on the Building Department Permit Fees
The Building Department was not available to attend the meeting.
B. Job Description for Selectmen’s Office Manager
Office Manager Winglass asked the Board to review changes to her proposed job description as approved at a prior Selectmen’s Meeting.
Selectman Donovan motioned to change the overseer of the Office Manager’s position to the Board of Selectmen. Second by Chairman McCarthy. Vote: Unanimous.
Chairman McCarthy motioned to accept the Board of Selectmen, Office Manager Job description as written. Second by Selectman Donovan. Chairman McCarthy asked to add to the Office Manager’s job description, to include the overseer of the cable committee. Vote: Unanimous.
C. Travel charges for cable on-site support
Office Manager Winglass asked the Board to approve the travel charges of $110 from Single Source Group for the work done on September 30, 2009 in the cable room. There are two options for paying this bill, we have funds in the cable budget or we could use the Trust Fund account. After a brief discussion, it was decided to use the cable budget to pay the bill.
IV. New Business
1. R.W. Gillespie & Associates, Inc. Re: Groundwater Monitoring, Dugway Rd
The Board reviewed a proposal from R. W. Gillespie & Associates for the annual groundwater monitoring program for the period of November 2009 through April 2010. The estimated budget range for the monitoring is $7,300 to $7,700.
Chairman McCarthy motioned to approve the proposal for the annual groundwater monitoring tests in November 2009 through April 2010, not to exceed $7,700. Second by Selectman Donovan. Vote: Unanimous.
2. Review of proposed 2010 Budgets
No budgets were reviewed.
V. Announcements
VI. Accept Minutes of Selectmen Meetings
- Selectmen’s Public Meeting minutes of October 26, 2009
- Selectmen’s Nonpublic Meeting minutes of October 26, 2009
No meeting minutes were approved.
VII. Reports from Department Heads
VIII. Other Business
6 Puzzle Lane
The Board reviewed a letter from Fire Chief Bill Ingalls informing the Board that there are some very serious issues with the sprinkler system at 6 Puzzle Lane and due to the fact that the system needs to be repaired, asked who the responsible party for the repairs. This request was previous asked of the Planning Board and they directed the Fire Chief to the Board of Selectmen. Office Manager Winglass informed the Board that when reviewing the condominium documents for 6 Puzzle Lane, it references “common area” but no where does it specifically list the sprinkler system. After reviewing the Declaration, Puzzle Lane Condominium Phase #1, the Selectmen determined that the Board of Directors for the Condominium Association are the responsible party to repair, replace or restore the structure or Common Area damaged.
IX. Adjourn
Chairman McCarthy motioned to adjourn at 8:20pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass, BOS Office Manager
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