SELECTMEN’S PUBLIC MEETING
September 28, 2009
Chairman McCarthy called the meeting to order at 5:34pm. In attendance were Chairman Trisha J. McCarthy, Selectman Raymond D. Thayer, Selectman Robert S. Donovan, Jr., Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Winglass.
Interview bidders for the purchase and installation of a generator at the Town Hall
Present were Code Enforcement Officer Steve Duncanson, Police Chief Larry Streeter and Road Agent Mike Pivero
5:30pm – Patrick McCusker
Present were Patrick McCusker of Newton, NH
Mr. Patrick McCusker handed out a revised bid for a generator for the Town Hall for a total of $10,775.00 with a warranty for 2 years parts and 3 years labor with an extended warranty 2 years parts and 2 years labor. Service contract will be set up with Kingston Electric at no cost for 5 years then $165.00 a year.
The Board asked about a quarterly maintenance check and it was discussed that a yearly check is all that is needed; the generator self checks itself once per week.
The type of generator proposed by Mr. McCusker is a 20 KVA Guardian generator with an automatic transfer switch to include the supply and install of the battery and includes all electrical connections.
5:50pm – Councilman Electric
Present were Steve Councilman of Councilman Electric of Atkinson, NH
Mr. Steve Councilman discussed his bid for a generator for the Town Hall for a total of $8,138.00 with only the one year factory warranty and includes basic maintenance after 30 hours of break in time. The type of generator is a Siemen’s Generac 20KW generator rated for small business or residential. Warranty is one year parts and labor.
Selectman Donovan asked what is the response time if/when the town calls for an emergency maintenance. Mr. Councilman responded that under normal conditions within the hour and during a scenario similar to last years’ ice storm would be 2 to 3 hours. Mr. Councilman added that he has six employees working for him; has been in business since 1977 and they take care of the people that they service. The Board discussed that Councilman responded to the town when in need during the ice storm.
The Board asked Councilman if the cable purchased from them during the ice storm could be used for the installation. Councilman responded that he will look into it and get and answer back to the town office.
Mr. Councilman left the meeting. The Board discussed the variables between the two bids; McCusker’s bid included the extended warranty and yet Councilman’s bid costs less by approximately $2,000, has been in business longer, has multiple employees and has been very loyal to the town when in need.
The Board contacted McCusker via telephone to ask the cost of the extended warranty. McCusker responded that the extended warranty cost $775.00. The Board asked for the office staff to check with Councilman on the cost to extend the warranty as proposed by McCusker. The Board felt that although they had hoped to make a decision tonight, they do not want to vote until they have all the facts and they will discuss this item again at their next meeting.
A. 2010 Budget Submission deadline
The Board decided to require all departments, commissions and committee to submit their proposed 2010 budgets no later than Thursday, October 29th by 8pm.
B. Personnel Policy
The Board reviewed the town’s personnel policy to include multiple changes as proposed by Town Administrator Nancy Wrigley. Suggestions were offered by those present and it was left that the Town Administrator Nancy Wrigley will check with the Department of Labor on compensatory time
C. Code Enforcement Policy
Present were Code Enforcement Officer Steve Duncanson and Police Chief Lawrence Streeter
The Board read through the new policy and made some amendments.
Selectman Donovan motioned to accept the Code Enforcement Policy with the amendments. Second by Selectman Thayer. Vote: Unanimous.
D. Transfer Station Recycling Policy
E. Resident Sticker Policy
F. ID Badge Policy
G. Review proposals for Statistical Update
Due to the late hour, the Board decided to review at their next meeting the Transfer Station Recycling policy, resident sticker policy, ID Badge policy and the proposals for the Statistical Update, if the agenda is not too full.
1. Per RSA 31:95-b to accept and expend unanticipated funds of $500 donations for Plan NH; $250 from S&R Construction Enterprises; $250 from Merrimac Savings Bank
Chairman McCarthy motioned to accept and expend unanticipated funds of $500 donations for Plan NH. The donations of $250 each are from S&R Construction Enterprise and Merrimac Savings Bank. Second by Selectman Donovan. Vote: Unanimous.
- Saturday, October 24th – Historical Society 3rd Annual Wine & Cheese Social,
4:30pm - 6:30pm at the Merrimac Savings Bank
- Newton Fall Fair, Saturday October 3rd, 10am to 3pm at Greenie Park
- Accept Minutes of Selectmen Meetings
- Reports from Department Heads
- Larry Foote, EMD informed the Board that he just came from a Swine Flu Committee Meeting where they discussed the distribution of the flu shots. The first priority receiving the shots will be health care providers, fire, police, pregnant women and children under 5 years of age.
- Code Enforcement Officer Steve Duncanson reviewed with the Board the current enforcement issues that he is working on.
- The Board reviewed the payroll manifest and after reviewing it found that the paperwork submitted from the Building Department and the Code Enforcement was not complete. Since the Code Enforcement Officer was present, they explained the details required when submitting his time for compensation. Code Enforcement Officer Duncanson replied that he would submit a completed payroll time sheet this week to the Payroll Administrator. The Board signed the payroll manifest.
Selectman Donovan motioned that if the payroll paperwork for the Building Department is not done completely and if the Chief Building Inspector does not pass in the correct paperwork then they are not to be paid. Second by Selectman Thayer. Vote: Unanimous.
- The Board then discussed that the Building Department is to complete their certifications this fall and until then the Assistants are only to complete inspections on what they are certified for except for the Chief Building Official.
- Chairman McCarthy added that she received numerous complaints about the building department permit fees. The Board asked to look at the building department permit fees schedule at their next meeting.
- The Board asked to add “Other Business” to the meeting agenda.
Chairman McCarthy motioned to adjourn at 9:50pm. Second by Selectman Thayer. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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