SELECTMEN’S PUBLIC MEETING
September 17, 2008
Chairman Donovan opened the meeting at 6:10pm. In attendance were Chairman Robert S. Donovan, Jr., Selectman Trisha J. McCarthy, Selectman Raymond D. Thayer and Office Manager Mary B. Winglass. The meeting was audio taped; the minutes were transcribed and typed by Office Manager Winglass.
Discussion with Assessor, Andrea Lewy Re: Sargent Woods request for rebate
Assessor Andrea Lewy was unable to attend the meeting due to a family commitment. The Board reviewed her recommendation for Mr. Nichols to file for abatement after he received his second bill (November) in order to address any reduction in assessment. Mr. Nichols second request is to waive his tax, due to a sale falling through on a home and Andrea cautioned the Board for as unfortunate as this situation may be, other similar scenarios have occurred in town and advised the Board not to approve this request.
Chairman Donovan motioned to go with the Assessor Andrea Lewy’s recommendation dated September 10, 2008 for Mr. Ned Nichols of Sargent Woods must file an abatement to address any reduction in assessment. Second by Selectman McCarthy. Vote: Unanimous.
Action Item: Send him a letter to follow the abatement process as recommended by the Town Assessor and attach a copy of Andrea’s recommendation.
Continue review of #2 fuel oil bids
Office Manager Winglass informed the Board that the Town of Sandown contracted with Difeo Oil, the Town of Danville contracted with Irving Oil. Coincidentally both towns chose their current supplier. The Board discussed the bid from Palmer Gas/Ermer Oil who offers the downside protection which will give the town a lower price as the market shifts but with a cap of no more that $4.149 per gallon. Office Manager Winglass discussed the great service provided by Palmer Gas/Ermer Oil in the past.
Chairman Donovan motioned to continue to contract for #2 fuel oil with Palmer Gas/Ermer Oil for a contract price of $4.149 with the downside protection. Second by Selectman Thayer. Vote: Unanimous.
Action Item: Send letters thanking those who bid on this project.
Office Manager Winglass informed the Board that based upon State Law RSA 91-A:3 II (c) allows for the Board to discuss matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body or agency itself… Therefore, legally the Board can only meet in nonpublic with the Treasurer tonight under this statute due to a personal matter.
Chairman Donovan motioned to go into nonpublic session under RSA 91-A:3 II (c) - Treasurer. Second by Selectman Thayer. Roll Call Vote: Chairman Donovan – yes, Selectman McCarthy – yes, Selectman Thayer – yes. Vote: Unanimous.
Chairman Donovan motioned to close the nonpublic session at 6:56pm. Second by Selectman McCarthy. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members, the circumstances no longer apply.
Chairman Donovan closed the public meeting at 6:57pm. Second by Selectman Thayer. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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