SELECTMEN’S MEETING MINUTES
JANUARY 10, 2008
Call to Order
Chairman Ulcickas called the meeting to order at 5:23pm. In attendance were Chairman John P. Ulcickas, Selectman Robert S. Donovan, Jr., and Selectman Trisha J. McCarthy. Minutes were recorded by Selectman McCarthy and typed by Office Manager Mary B. Winglass.
2008 BUDGETS
2008 Highway, Streets and Cemeteries budget
The Board changed a budget line item from “leaves and mowing” to “roadside maintenance”.
2008 Solid Waste Disposal (SWDA) budget
After reviewing the budget, it was decided to change the SWDA budget line item from “fence” to “fence improvements”.
The Board requires the following information to be available at the Public Hearing on January 14, 2008, snow date of January 15, 2008:
1. Percent difference between the 2007 and 2008 budgets.
2. Per thousand of equalized valuation of the town, the amount of tax impact for each warrant article.
3. RSA 41:25 and RSA 41:33
4. Number of hours/meetings spent on 2008 budgets
2008 WARRANT ARTICLES
· Recreation Commission Chairman Rick Bailey asked to address the Selectmen regarding the submission of a warrant article for the 2008 Town Meeting on behalf of the Recreation Commission. Mr. Bailey stated that he is sorry to be here in front of the Selectmen at such a late date, the Recreation Commission approved of this warrant article last night at a Recreation Commission meeting. Chairman Ulcickas responded that the Selectmen are not accepting any more warrant articles at this time for they have finalized the 2008 Town Meeting Warrant. Mr. Bailey asked what the deadline was for submitting warrant articles for he was not aware of the deadline until informed by the
Recreation Secretary. Chairman Ulcickas asked if we had sent out notices of the deadlines. While we did send out budget deadlines, the “timeline” was never sent to the department heads. In the future, the Board requested that the timelines be communicated to the department heads. Chairman Ulcickas responded that Petition Warrant Articles were required to be submitted by January 8, 2008 and the Board used the same date for submission of all warrant articles. Chairman Ulcickas informed Mr. Bailey that the Board declined another late request to submit a warrant article for the 2008 Town Meeting Warrant.
· The Board decided to add language to warrant article #8 as follows;
Shall the Town vote pursuant to RSA 41:25 & RSA 41:33 to authorize the Board of Selectmen to establish the rate and amount of compensation, to be paid to the Town Clerk/Tax Collector for his/her services? Recommended by the Town Clerk/Tax Collector. [Note: If this article passes, this will allow the way the Town Clerk/Tax Collector is compensated which will be established by a vote of registered voters at the 2009 Town Meeting.]
· 2007 Expenditures – The Board also discussed an invoice that should have been paid from the 2007 Transfer Station budget that is being paid from the 2008 budget because it was either submitted late, or approved late. Road Agent Frank Gibbs stated that he placed the invoice in the Transfer Station mailbox on December 27th. Transfer Station Manager Andrew Morse stated that he received and approved the invoice on January 7th or 8th.
· The Board also looked into encumbering funds from the remaining unexpended 2007 budget. Upon consulting with Kim Hughes, Bookkeeper/Payroll Administrator and the State RSA’s it was determined that it was not possible. The remaining unexpended 2007 budget will remain in the General Fund to be added to the excess fund balance.
Action Items
· Discuss on 1/21 – set up for the deliberative session
· Next year set a deadline for submission of warrant articles
· Prepare for the Public Hearing on January 14th as follows:
a. Percent difference between the 2007 and 2008 budgets.
b. Per thousand of equalized valuation of the town, the amount of tax impact for each warrant article.
c. RSA 41:25 and RSA 41:33
d. Number of hours/meetings spent on 2008 budgets
Adjourn
Chairman Ulcickas motioned to adjourn at 7:21pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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