SELECTMEN’S MEETING
April 16, 2007
Call to Order
Chairman Ulcickas called the meeting to order at 6:10pm. In attendance were Chairman John P. Ulcickas, Selectman Robert S. Donovan, Jr., Selectman Trisha J. McCarthy, Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Mary Winglass.
Chairman Ulcickas motioned to go into non-public session at 6:10pm under RSA 91-A:3 II (i) – Public Safety; (e) – Litigation . Second by Selectman McCarthy. Roll Call Vote: Chairman Ulcickas – yes, Selectman Donovan – yes, Selectman McCarthy – yes. Vote: Unanimous.
Chairman Ulcickas motioned to recess the non-public session until after the Public Meeting. Second by Selectman Donovan. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce that the Board will be scheduling a site walk at 5 Crane Crossing Road sometime at the beginning of May.
Introduction of Guests
Old Business
A. Continued discussion of Sargent Woods Land Use Change Tax
Mr. Ned Nichols, Owner of Sargent Woods was present and asked if the Board of Selectmen received a recommendation from Assessor Andrea Lewy. Chairman Ulcickas responded that the Board is reviewing information given to them by Andrea and they plan on discussing it at the next Selectmen’s Meeting on May 7, 2007.
New Business
A. Review Applications for Appointments
Chairman Ulcickas motioned to appoint David A. Baker as the Surveyor of Wood and Lumber with an expiration date of April 15, 2008. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Tina O’Rourke as Welfare Agent with an expiration of April 15, 2008. Second by Selectman Donovan. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Nancy Slombo as a member of the Stewardship Committee with an expiration of April 15, 2012. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Nancy Slombo as a member of the Conservation Commission with an expiration of April 15, 2010. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Tim Brennan as a alternate member of the Conservation Commission with an expiration of April 15, 2008. Second by Selectman Donovan. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Kimberly L. Vaillant as a member of the Conservation Commission with an expiration of April 15, 2010. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Patricia G. Wonson as a member of the Conservation Commission with an expiration of April 15, 2008. Second by Selectman Donovan. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Sandy Estabrook as a alternate member of the Conservation Commission with an expiration of April 15, 2009. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Gary F. Nelson as a member of the Recreation Commission with an expiration of April 15, 2009. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to appoint William Kolias as a member of the Safety Complex Building Committee with an expiration of April 15, 2008. Second by Selectman Donovan. Vote: Unanimous.
B. 2007 NPDES Small MS4 General Permit Annual Report is due May 1, 2007
Chairman Ulcickas stated that the Board is working on preparing the NPDES Small MS4 General Permit Annual Report which is due May 1, 2007.
C. Letter from Transfer Station Manager Andrew Morse Re: Brush pile burning on March 29, 2007
Chairman Ulcickas read a letter from Transfer Station Andrew Morse which discussed that on Thursday, March 29, 2007 the brush pile was burned at the Transfer Station. Fire Chief Bill Ingalls arrived approximately 2pm to inform him that he received some complaints about the burning and requested that the burn pile be extinguished. The burn pile was extinguished within the half hour.
The complaint was due to the smoldering smoke for a resident had tossed wet green material on the fire and Andrew stated that he will take steps to insure that residents do not place items on the burn pile when it is actually burning.
D. Memo from Rockingham Planning Commission Re: Resolution to realign and redesignate the Seacoast and Salem-Plaistow-Windham Metropolitan Planning Organizations (MPOs)
Selectman McCarthy discussed that the Rockingham Planning Commission and the Stafford Regional Planning Commission are requesting for each town to endorse the realignment of two Planning Commissions. The result will be that instead of having four different planning districts there will be just two planning commissions which will eliminate a significant duplication of work.
The Board signed a Resolution to endorse the realignment and redesignation of the Seacoast Metropolitan Planning Organization (MPO) and the Salem-Plaistow-Windham Metropolitan Planning Organizations (MPO).
E. Letter from Kurt Baitz, Chair of the Sanborn Regional School Board
Chairman Ulcickas read a letter from the Chairman of the Sanborn Regional School Board Kurt Baitz wanting to establish lines of communication and assure the Board that the School Board and the Administration want to work with the town to continue to build community/school relations.
Announcements
· Area Selectmen’s Meeting scheduled for April 11, 2007 has been rescheduled to Wednesday, May 9, 2007 to be held at the Plaistow Town Hall
Selectman Donovan stated that he would be able to attend the Area Selectmen’s Meeting on May 9, 2007.
· Hiring of Tina O’Rourke as Welfare Agent
Chairman Ulcickas announced that the Board appointed Tina O’Rourke as the new Welfare Agent for a one year term.
Accept Minutes of Selectmen Meetings
· Selectmen’s Public Meeting minutes of April 2, 2007 and April 5, 2007
Chairman Ulcickas motioned to accept the public meeting minutes of April 2, 2007 as written. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to accept the public meeting minutes of April 5, 2007 as written. Second by Selectman Donovan. Vote: Unanimous.
· Selectmen’s Non-Public Meeting minutes of April 2, 2007 and April 5, 2007
Chairman Ulcickas motioned to accept the non-public meeting minutes of April 2, 2007 as written. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to accept the non-public meeting minutes of April 5, 2007 as written. Second by Selectman Donovan. Vote: Unanimous.
Reports from Department Heads
· Police Chief Streeter Re: Request for authority to sign OHRV Contract
The Board reviewed an update of the approval process for the OHRV Wheeled Vehicle Contracts. Police Chief Streeter submitted a contract between the Town of Newton and the New Hampshire Fish and Game Department and it has been submitted to the Governor and Executive Council for approval. In anticipation of this approval, the Fish and Game is requesting information to be completed by May 18, 2007. The person signing the contract must have the authority of the Board of Selectmen to enter into a contract with the State of New Hampshire.
The Board signed a memo stating that the Town of Newton would like to enter into an agreement with the NH Fish and Game Department for the OHRV Wheeled Vehicle Contract. Lawrence E. Streeter, Chief of Police, is authorized to sign this agreement on behalf of the Town of Newton. The Board’s signatures were notarized by Town Administrator Nancy Wrigley.
Chairman Ulcickas motioned to authorize Lawrence E. Streeter, Chief of Police to sign the OHRV Contract on behalf of the Town of Newton. Second by Selectman Donovan. Vote: Unanimous.
· Installation of an oil burner at the Town Hall
Town Administrator Nancy Wrigley requested that the Board review a proposal received for the installation of an oil burner for the Town Hall. One of the oil burners was leaking out onto the floor of the boiler room and after having it looked at by a professional it was determined that the burner needed to be replaced.
Selectman Donovan questioned if we are to receive a second proposal and TA, Wrigley responded that we are waiting for another proposal from Palmer Gas/Ermer Oil. The Board then reviewed a proposal from David Heating & Cooling for a total of $5,748.00 to furnish all materials and to perform all the labor necessary for the completion of the installation.
Chairman Ulcickas motioned to accept the proposal from David Heating & Cooling for a total of $5,748.00 to furnish all materials and to perform all the labor for the completion of the installation of one Beckett AFG oil burner and one tankless coil hot water heater per the proposal dated April 16, 2007. Second by Selectman McCarthy. Selectman Donovan stated that he feels we should wait for the second proposal. Chief Building Inspector stated that Palmer Gas/Ermer Oil deal more with repairs versus new installations as with David Heating & Cooling. The other factor to consider is that David Heating & Cooling can start the job first thing tomorrow morning. Vote: Chairman Ulcickas and Selectman McCarthy – yes; Selectman Donovan – no. Motion passed.
Review of Action Items
Adjourn
Chairman Ulcickas motioned to go back into non-public session under RSA 91-A:3 II (a) – Employee Compensation and (b) – Review resumes for the position of Code Enforcement Officer at 7:46pm. Second by Selectman Donovan. Roll Call Vote: Chairman Ulcickas – yes, Selectman Donovan – yes, Selectman McCarthy – yes. Vote: Unanimous.
Chairman Ulcickas motioned to close the non-public meeting at 8:56pm. Second by Selectman McCarthy. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce the Boards decision to pay Thomas Dickey for his regular scheduled hours of 8 hours for March 27, 2007 for bereavement leave and to approve of a 2.5% merit increase for Kim Hughes and Mary Winglass as of April 1, 2007 and to include a 2.5% merit increase for MaryJo McCullough, Deputy Town Clerk/Tax Collector as of April 1, 2007.
Chairman Ulcickas motioned to close the public meeting at 8:57pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass
Office Manager
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