SELECTMEN’S MEETING
January 2, 2007
Call to Order
Chairman Nelson called the meeting to order at 6:40pm. In attendance were Chairman Gary F. Nelson, Selectman John P. Ulcickas, Selectman Robert S. Donovan, Jr. and Town Administrator Nancy J. Wrigley. Minutes were taken by Town Administrator Nancy Wrigley and typed by Office Manager Mary B. Winglass.
Chairman Nelson motioned to go into non-public session under RSA 91-A:3 II (e) – Zoning Violation. Second by Selectman Ulcickas. Roll Call Vote: Chairman Nelson – yes, Selectman Ulcickas – yes, Selectman Donovan – yes. Vote: Unanimous.
Chairman Nelson motioned to close the non-public session at 7:06pm. Second by Selectman Ulcickas. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members the circumstances no longer apply.
Introduction of Guests
Old Business
A. Review of the 2007 proposed budgets, default budget and warrant articles
Department of Building Safety
Chairman Nelson motioned to accept the 2007 Department of Building Safety budget from the proposed $99,191.00 to the revised $114,152.00. Second by Selectman Ulcickas. Vote: Unanimous.
Police Special Details warrant article
The Board discussed the warrant article to establish a Revolving Fund pursuant to RSA 31:95-h, for the purpose of Police Special Details. The discussion was about whether the town will designate any portion of the revenues received into the General Fund versus putting all the revenues into the Revolving Fund. The draft warrant article read to designate 95% of the revenues to the Revolving Fund.
Chairman Nelson motioned to strike out the wording “95%” and for the warrant article to read that all revenues will be deposited into the Revolving Fund for the purpose of Police Special Details. Second by Selectman Donovan. Vote: Unanimous.
B. Discussion of the December 23rd site walk at Webster Road
The Board discussed the site walk held on December 23rd by the Board of Selectmen at Webster Road. The Board agreed that the road was probably never paved and Road Agent Frank Gibbs will clear out the swale and fill the shoulder of the road and will continue to maintain the road.
New Business
A. Father & Son Re: Zoe Lane
Todd Fitzgerald of Father & Son Construction opened the discussion by asking the Board to accept Zoe Lane as a Town Road. On December 12th he attended a Planning Board meeting to request a bond reduction which was approved and on December 26th he presented the Planning Board with the recorded easements documentation from the Rockingham County Registry of Deeds. At this time, he stated that all the requirements have been met and he is now looking for the Board to accept Zoe Lane as a Town Road.
Chairman Nelson asked how many homes have been built in the subdivision. Todd responded that the subdivision consists of a total of 14 homes, but only 7 have been built to date. Todd added that when he met with the Planning Board at the December 26th meeting he asked if he could come to the Selectmen’s meeting on January 2nd and they responded “yes”. Chairman Nelson responded that we did not get any paperwork from the Planning Board regarding the acceptance of Zoe Lane. Selectman Ulcickas stated that we cannot move forward until we get a formal recommendation from the Planning Board.
Resident Kathy Sheehan of 3 Zoe Lane stated that she has been living at 3 Zoe Lane since August 2005 and she would like to see all the lots developed before the town accepts the road. Mrs. Sheehan referred to the Planning Boards’ checklist #20 which states that all lots should be completed before the town accepts the road. Chairman Nelson responded that the checklist is just an outline for the Planning Board.
Mrs. Sheehan then talked about living in a construction zone. She stated that she can see a port-a-potty and construction outside her window and added that she would like to see a completed subdivision before the town accepts the road for she is afraid that the developer will leave the project incomplete and go to the over 55 development leaving her subdivision unpleasant to live in. Chairman Nelson responded that he understands her concern but with the market as it stands today, it may take some time. Selectman Ulcickas added that with new construction, especially buying the first home in the subdivision, there would be a good amount of construction activity going on. Selectman Ulcickas recommended to Mrs. Sheehan to speak with the Planning Board about her concerns with the subdivision.
The Selectmen stated that they are waiting for a response from Altus Engineering and the Planning Board recommending to the Selectmen to accept the road.
B. G. Mello Disposal Corp – Compactor and chute proposal
Mr. Jason Mello, Director of Operations of G. Mello Disposal Corp discussed the compactor and chute options outlined in his letter to the Board dated December 26, 2006. The letter outlined possible scenarios to install two (2) new chutes for the existing transfer station and options for installing one (1) new, four (4) yard compactor.
The Board decided that they would like to discuss the options further and they thanked Jason for taking the time to draw up this information.
C. Devine, Millimet & Branch, PA Re: Engagement Letter for Bond Counsel Services
The Board reviewed the engagement letter for Bond Counsel Services between Attorney’s At Law Devine, Millimet & Branch.
Chairman Nelson motioned to accept and sign the engagement letter for Bond Counsel Services from Devine, Millimet & Branch. Second by Selectman Ulcickas. Vote: Unanimous.
Announcements
· Monday, January 15, 2007 starting at 6pm the Board has scheduled a Public Hearing for the purpose of gathering input on the proposed bonding for the Public Safety Complex; starting at 7pm the Board has scheduled a Public Hearing for the purpose of gather input on the 2007 budget and warrant articles. The public is encouraged to attend.
Accept Minutes of Selectmen Meetings
Reports from Department Heads
· Safety Complex Building Committee
Review of Action Items
Adjourn
Chairman Nelson motioned to recess and to reconvene this meeting on Thursday, January 4, 2007 to finalize the budget, default budget and warrant articles. Second by Selectman Donovan. Vote: Unanimous.
Chairman Nelson motioned to reconvene the meeting on Thursday, January 4, 2007 at 6:40pm. Second by Selectman Donovan. Vote: Unanimous. In attendance were Chairman Gary F. Nelson, Selectman Robert S. Donovan, Jr., Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Selectman John P. Ulcickas was not present due to illness.
The Board reviewed each budget and prepared the default budget to include the 2006 budget plus/minus one time expenditures plus contractual obligations.
Chairman Nelson motioned to accept the 2007 default budget at $2,550,826.00. Second by Selectman Ulcickas. Vote: Unanimous.
Gale Library Budget
Town Administrator Nancy J. Wrigley informed the Board that she was informed by Carol Szot, Trustee of the Gale Library a change to the anticipated income for 2007 of an additional $15,000.00.
Chairman Nelson motioned to rescind the acceptance of the original Gale Library 2007 proposed budget of $94,982.00 on December 14, 2006. Second by Selectman Donovan. Vote: Unanimous.
Chairman Nelson motioned to accept the revised 2007 Gale Library budget of $79,982.00. Second by Selectman Donovan. Vote: Unanimous.
Chairman Nelson motioned to adjourn the meeting at 8:05pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass
Office Manager
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