SELECTMEN’S PUBLIC MEETING
November 13, 2006
Call to Order
Chairman Nelson called the meeting to order at 6:45pm. In attendance were Chairman Gary F. Nelson, Selectman John P. Ulcickas, Selectman Robert S. Donovan, Jr., Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Mary Winglass.
Chairman Nelson motioned to go into non-public session under RSA 91-A:3 II (a) – Fire Department; (b) – Conservation Commission; (e) – Pending litigation; (a) – Planning Board. Second by Selectman Ulcickas. Roll Call Vote: Selectman Ulcickas – yes, Selectman Donovan – yes, Chairman Nelson – yes. Vote: Unanimous.
Chairman Nelson motioned to close the non-public session at 7:35pm. Second by Selectman Donovan. Per unanimous roll call vote, the minutes of the meeting are to remain confidential until in the opinion of the majority of the members the circumstances no longer apply except to announce the following changes to the salary matrix classification plan as follows;
· amend the salary classification plan to move Fire Department New Recruit from Grade I to Grade V effective December 31, 2006;
· amend the salary classification plan Grade VIII by striking “or EMT or First Responder” and modify Fire Fighter to Fire Fighter 1 effective December 31, 2006;
· modify the salary classification plan Grade IX to read Firefighter I and First Responder as the only job title in this grade effective December 31, 2006;
· modify the salary classification plan by striking from Grade IX Firefighter and EMT and create Firefighter I + EMT under Grade X effective December 31, 2006;
· modify the salary classification plan to create Fire Fighter II + EMT at Grade XI effective December 31, 2006;
· modify the salary classification plan to create Firefighter I + EMT I under Grade XI effective December 31, 2006;
· modify the salary classification plan to create Firefighter II + EMT I at Grade XI effective December 31, 2006;
· modify the salary classification plan to create Firefighter + Paramedic at Grade XII effective December 31, 2006
and
· to hire Kimberly White-Lowther as the Secretary to the Conservation Commission at Grade VI, step 4 effective October 29, 2006
Introduction of Guests
Old Business
A. Request for Proposal (RFP) for Professional Engineering Services
The Board reviewed a draft Request for Proposal for Professional Engineering Services from Planning Board Chairman Kim Pettit. The Board approved the wording and set the date to submit proposals to the Town, no later than 4PM on Tuesday, January 30, 2007.
Chairman Nelson motioned to approve the final version for the Request for Proposal for Professional Engineering Services and due to the upcoming holidays, the Board recommended that the final date to submit proposals to be January 30th of 2007. Second by Selectman Ulcickas. Vote: Unanimous.
The Board discussed that the Planning Board will need to request an extension from Altus Engineering.
B. Review bids for Disposal Solid Waste
The Board reviewed a spreadsheet of the solid waste bid comparison and curbside collection. Jason Mello of G. Mello Disposal was present and the Board asked questions regarding automated curbside collection versus rear-load collection.
The Board discussed that the information in the spreadsheet needs to be reviewed further by the Board and it was determined that a work session needs to be scheduled soon. Chairman Nelson requested that at the next Selectmen’s meeting for everyone to bring their calendar for the next month in order to schedule a work meeting.
C. Continue review of the 2007 proposed budgets
Police Department
Police Chief Streeter was present and distributed a draft copy to the Selectmen and staff. Chief Streeter stated that this draft is a work in progress and gave a brief synopsis of changes proposed in the 2007 budget.
Conservation Commission
The Board reviewed the proposed 2007 Conservation Commission budget, which had no increase over the 2006 budget, however some of the line items changed but the bottom line stayed the same.
Chairman Nelson motioned to accept the proposed 2007 Conservation Commission as submitted for a total of $3,250. Second by Selectman Ulcickas. Vote: Unanimous.
Recreation Commission
Chairman Nelson stated that he would like to table accepting the Recreation Commission budget tonight for he would like to meet with the Chairman of the Recreation Commission when the Board schedules their budget meeting.
D. Open bids for the Building of a Media Center
The Board opened three bids for the building of a media center on the stage in the large meeting room at the Town Hall.
1. D.C.S. Construction Company from Chocorua, NH for a total of $6,950.00
2. M. Cote Home Improvements from Kingston, NH for a total of $9,950.00
3. ATB Construction from Kittery Point, ME for a total of $9,167.00
The Board requested to have Building Inspector Mike DiBartolomeo look the bids over and give a recommendation and to have the office staff request a certificate of insurance and references from each company.
E. Information on changing the date of the local elections from March to April
Town Administrator Nancy Wrigley discussed that she researched the Board’s request for information on changing the local election from March to April. Per RSA 40:14 XI (c) – gives the wording to be used to change the date for elections and (d) – In multi-town districts, the vote in each town comprising of the district shall be tallied separately, and shall not be deemed adopted by the district unless it receives a majority vote from each town.
The Board requested that we send a letter to the Kingston School District asking them if they would be interested in changing the date of the elections.
New Business
A. Repairs to the Town Hall
The Board discussed that the Town Hall is not getting any younger and we need to find a way to make some major repairs. The building needs a new roof as well as the cupola needs some major repairs. Other repairs include insulation and new windows.
The Board discussed that they would like to climb up into the attic to check the area and we need to get some experts in the field to give some estimates. The Board discussed phasing the repair work.
At this time the electricity went out and the Board quickly wrapped up the meeting quickly before the emergency lights went out.
B. Discussion of a Commercial Tax Rate
Town Administrator Nancy Wrigley informed the Board that she spoke with the Department of Revenue and was told that there are no commercial tax rates in the State of New Hampshire. Chairman Nelson and Selectman Ulcickas requested for TA, Wrigley to check with the Town of Plaistow for they heard that they have a commercial rate.
Announcements
· 2006 Tax Rate is $17.74.
· City and Town Clerks Association recognizes Raymond Thayer for 15 years of service
· Invitation to Bid 2006 Town Report. Chairman Nelson announced that the bids are due back by 4pm on Monday, December 4, 2006.
Accept Minutes of Selectmen Meetings
· Selectmen’s Public Meeting minutes of October 30, 2006
Chairman Nelson motioned to accept the Selectmen’s public meeting minutes of October 30, 2006 as written. Second by Selectman Ulcickas. Vote: Unanimous.
· Selectmen’s Site Walk minutes of November 4, 2006
Chairman Nelson motioned to accept the Selectmen’s site walk minutes of November 4, 2006 as written. Second by Selectman Ulcickas. Vote: Unanimous.
· Selectmen’s Non-Public Meeting minutes of October 30, 2006
Chairman Nelson motioned to accept the Selectmen’s non-public meeting minutes of October 30, 2006 as written. Second by Selectman Ulcickas. Vote: Unanimous.
· Selectmen’s Emergency Non-Public meeting minutes of November 4, 2006
Chairman Nelson motioned to accept the Selectmen’s emergency non-public meeting minutes of November 4, 2006 as written. Second by Selectman Ulcickas. Vote: Unanimous.
Reports from Department Heads
· Safety Complex Building Committee
Review of Action Items
Adjourn
Chairman Nelson motioned to adjourn at 9:20pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass
Office Manager
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