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NEWTON RECREATION COMMISSION
DATE: Monday, January 20, 2014
TIME: 7:40 PM
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL ROAD
MINUTES
- Call to Order:
- In Attendance: Annie Collyer, Chairman; Sally Woodman; Cathy Nikola; Brian Theirrien; John Neveux
- Introduction of Guests: Deb Card; Jeannie Cashin; Sue Milner
- Approval of Minutes: Sally motioned, John seconded, and the minutes from January 6, 2014 were approved unanimously
- New members and officers: Sally motioned, John seconded, and Brian was elected Vice Chairman and Treasurer with Brian recusing himself from the vote.
- John and Annie reported that they had interviewed Cathy Nikola for the Secretary position, and that she seemed well qualified. John moved and Sally seconded that we recommend that the Board of Selectmen hire her at a Grade 8, Step 1. The vote passed with Cathy recusing herself.
- Scheduled Business:
- Warrant Articles: Annie attended the public Warrant Article hearing just prior to this meeting. She discussed the Senior warrant article for $4,000 and the Greenie Skate Board and Ice Rink warrant article for $19,000, and the Board of Selectmen voted to recommend both.
- Report on Hiring Greenie Master Plan Developer: Ron King, President of Natural Playgrounds, is working on the plan for presentation at the Town Meeting on February 2. We do not know whether we will have estimates of cost at that point, or if that will come a little later. Of course, all items in excess of $3500 will have to go out to bid, and we hope to have a number of donations of both labor and materials to defray costs as well. Natural Playgrounds would like a survey done. Annie asked SEC to donate and they are not able to. She will check with Natural Playgrounds to find out options and whether we can proceed without one.
- 2014 Projects
- Golf Tournament Fundraiser
- -Brian updated everyone on the meeting with Haverhill Country Club and the menu definition. The commission discussed how to do the fundraising, and John, Sue and Deb agreed to go doorknocking on major routes for business donations. Annie and Brian will call upon some potential major donors, and Annie will work on publicity in the Carriage Town News and on Facebook.
- It was decided that envelopes are needed as well as the flyers we had printed, and Sally motioned that we authorize up to $75.00 for purchase of 500, seconded by John, and passed unanimously.
- February Vacation Plan, Publicity: John will arrange for an ice skating or roller skating event during February vacation week. It was decided that a Thursday night is the best option.
- Adult Dinner/Dance, Publicity Plan: Annie distributed copies of the menu. John updated everyone on the plan to honor Mary Allen. An additional honoree is also being explored. The Commission decided to offer 50/50 raffles at all events and Annie will order raffle tickets. $75.00 from the supplies line item was authorized by motion from Sally, seconded by John and passed unanimously.
- Movie Passes, Publicity Plan- we are not doing movie passes
- Senior Events
- Spring Trip- theatre and meal: This item is tabled unless and until the Senior warrant article passes at the March vote
- Trails: Update from High School for Signage: Annie is in touch with the High School, who has a student eager to do the signage for our trails. She will be meeting with them, and will report back on the progress.
- Announcements: None
- Other Business:
- New Members. Both Sue Milner and Deb Card wish to join the Commission. Sally motioned, John seconded and the motion to add Sue passed unanimously, with her term to end in April 2017. Then Sally motioned and John seconded, and the motion to add Deb passed unanimously, with her term to end in April 2016, so that our term expirations are staggered. The recommendation will go to the Board of Selectmen for their approval. Sue has submitted her application to the Town, and Deb will do so as well. Then once approved by the Board, both will go to Mary Jo at Town Hall for swearing in, and then get their fingerprinting done. Brian has yet to do the latter, and he will also get this done soonest.
- Requisitions: $165 to King Printing from Other Events Line Item for 500 flyers, cover letters and donor forms for the Fundraising this year. Sally motioned to approve, John seconded and the motion passed unanimously.
- $94.00 to Carriage Town News for advertising for Secretary. Sally motioned to approve, John seconded and the motion passed unanimously.
- Correspondence: A copy of a letter from the Board of Selectmen was read, thanking Diane Morin for her past service to the town, including serving on the Recreation Commission. A copy of a similar letter from them, thanking Jessica Brasier for her service, was also read.
- Adjournment: Annie adjourned the meeting at 8:50 PM.
- Respectfully submitted,
- Annie Collyer, Chairman and Acting Secretary
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