Newton Planning Board
February 23, 2016
PUBLIC HEARING MINUTES
Call to Order: Chairman Roger Hamel called the meeting to order at 7:00 pm. In attendance were: Chairman Roger Hamel; Vice Chairman Jim Doggett; Planning Board members Barbara White and Sandra Estabrook and Alternate member Jim White. Minutes were transcribed by Barbara White.
R. Hamel appointed J. White to stand in for Mr. Gabriel.
As no representative for #1 and #2 on the agenda was in attendance, Mr. Hamel started with Request #3.
3. Country Pond Fish and Game in Newton, NH requests an extension of an approval of excavation plans. The property is referenced as Tax Map 5, Block 5, Lots 12, 12-1 and 13.
R. Hamel asked what was still outstanding on this project; Mr. Doggett stated the restoration performance guarantee was the only item outstanding.
Mr. George Chadwick from Bedford Design Consultants was in attendance and explained the extension request is based on the fact that the weather had delayed starting this project and they did not want to acquire the restoration performance guarantee until they could actually start.
J. Doggett motioned to approve a 6-month extension for the Country Pond Fish and Game Club on the excavation plan approval with an expiration date of August 25, 2016; J. White seconded. Unanimous approval.
Mr. Chadwick noted the mylar has been submitted to the Planning Board and is ready for recording once the restoration performance guarantee is received. He asked if they would need to come back before the Board with that for the mylar to be signed.
J. Doggett made a motion when the restoration performance guarantee is received, the Chair be authorized to sign the mylar for recording; seconded by J. White. Motion carried unanimously.
R. Hamel closed this public hearing. Mr. Chadwick thanked the Board.
R. Hamel noted he was stepping down from the Board for item numbers 1, 2 and 4 as he is an abutter. J. Doggett chaired this part of the meeting.
1. 125 Development NH Corp. in Plaistow, NH requests a motion that the Planning Board recommends to the Board of Selectmen the acceptance of the Puzzle Lane Extension.
Mr. Doggett reported to the Board that they now have the deed, the properly executed letter of credit, and all the required releases for the acceptance of the Puzzle Lane extension.
R. Hamel, speaking as a concerned citizen, asked to see what was included in the deeded property to the Town. J. Doggett presented the drawing showing what was included.
J. Doggett motioned the Planning Board recommend the Board of Selectmen accept the Puzzle Lane extension; S. Estabrook seconded. Motion carried unanimously.
It was noted there is a portion of the first bulb that 125 Development NH Corp has submitted releases to the Town to release this portion to him. This portion of land was ceded to the Town by Ravensburger. The Board discussed the fact no action can be taken regarding this portion without going to warrant and being voted on by the Town residents as it is owned by the Town.
2. 125 Development NH Corp. in Plaistow, NH requests a motion that the Planning Board recommends to the Board of Selectmen the release of the performance guarantee funds held against the Puzzle Lane Extension project.
J. Doggett motioned the Planning Board recommend the Board of Selectmen release the performance guarantee funds in the amount of $110,615 plus accumulated interest held against the Puzzle Lane Extension project; J. White seconded.
R. Hamel, speaking as a citizen, asked if they were in receipt of the Maintenance Guarantee and when did it expire. J. Doggett stated they had the Maintenance Guarantee, in the amount of $68,000 and it expired in 2 years (February 11, 2018).
R. Hamel suggested the Selectmen might want to release the funds after they have accepted the road.
J. Doggett revised his motion. J. Doggett motioned the Planning Board recommend the Board of Selectmen release the Performance Guarantee funds be contingent upon the Board of Selectmen already having accepted the road; S. Estabrook seconded. Motion carried unanimously.
4. Lewis Builders Development, Inc. in Atkinson, NH requests a reduction in their performance guarantee for Sargent Woods elderly housing condominium community reference as Tax Map 78, Block 3, Lot 11.
J. Doggett directed the Board's attention to a letter from the Town Engineer reviewing the current financial guarantees for Lewis Builders/Sargent Woods. The suggested reduction amount is $84,352 from the existing $91,932 being held, which will leave a balance of $7,580.
J. Doggett noted he had signed the last certificate of occupancy for Sargent Woods last week and forwarded it to the Building Department.
J. White made a motion to recommend the Board of Selectmen release $84,352 in financial guarantees to Lewis Builders; S. Estabrook seconded. Motion carried unanimously.
Mr. Hamel returned to the Board.
5. Resignation
R. Hamel noted they had received an email from Planning Board member Robert Miller resigning from the Board as he is moving out of state.
B White made a motion to accept the resignation from R. Miller; J. White seconded. Motion carried unanimously.
6. Other Board Business and Correspondence
a. Acceptance of minutes from 01/26/16 meeting
J. Doggett made a motion to accept the minutes from 01/26/16; S. Estabrook seconded, stating the minutes reflected J. Miller and not R. Miller. J. Doggett amended his motion to reflect the correction. Motion carried unanimously.
b. Manifests
R. Hamel presented the Operating Budget manifest to the Board. J. Doggett motioned to pay the operating budget in the amount of $319. J. White seconded. Motion carried unanimously.
c. Correspondence
The RPC is sponsoring brown bag lunch discussions which take place in their offices in Exeter from 12:00-1:00 on Mondays if anyone is interested in attending.
7. Non-public per RSA 91-A:3, II, c
J. Doggett made a motion at 7:50 pm to go into a non-public meeting per RSA 91-A:3, II(b). The Board was polled - J. Doggett - aye, R. Hamel - aye, B. White - aye, S. Estabrook - aye, J. White - aye. Unanimous roll call vote.
J. Doggett motioned to come out of the non-public meeting at 8:27; seconded by J. White. The Board was polled - J. Doggett - aye, R. Hamel - aye, B. White - aye, S. Estabrook - aye, J. White - aye. Unanimous roll call vote.
J. Doggett made a motion to keep all matters confidential until in the opinion of the majority of the members the circumstances no longer apply; seconded by J. White.
Motion carried unanimously.
8. Other.
J. Doggett stated that B. White had come up with a plan to reorganize the Administrative Assistants Office for better safety and efficiency.
A new shelving unit will need to be purchased, and some Ethernet cable so the computer can be relocated.
The Board came to a consensus to approve the purchase of a new shelving unit and the Ethernet cable. Mrs. White will contact the Town Administrator and order the shelving unit tomorrow.
8. Adjourn:
B. White moved to adjourn at 8:48; J. White seconded. Motion passed unanimously.
The meeting was adjourned at 8:48 pm.
Respectfully Submitted,
Barbara White
Barbara White
Newton Planning Board
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