NEWTON PLANNING BOARD
MINUTES OF WORK SESSION
JULY 14, 2015
1. Call to Order: Chairman Roger Hamel called the meeting to order at 7:00 pm. In attendance were: Chairman Roger Hamel; Vice Chairman Jim Doggett; Planning Board members Barbara White and Fred Gabriel; and Alternate Mary Allen; Circuit Rider Planner Jennifer Rowden was excused. Minutes were transcribed by Administrative Assistant Rick Milner.
Hamel appointed Allen to stand in for Miller.
2. 125 Development NH Corp request to review performance guarantees connected to Puzzle Lane roadway construction and Puzzle Lane subdivision site work.
Coleman McDonough, President of 125 Development NH Corp, was present. Hamel stepped down from the Board.
Doggett presented a letter from Mr. McDonough to the Board requesting an extension of the August 1, 2015 performance guarantee letters of credit deadlines.
Mr. McDonough addressed the Board. Mr. McDonough stated that most of the roadway construction has been completed. Construction of the roadway apron connecting to NH State Route 108 has not been completed due to a delay obtaining the required state permit for the roadway. Mr. McDonough further stated that, during a pre-construction meeting with the Town Engineer and the Road Agent, the possibility of waiting to complete the finished course of pavement until development on Lot 27-4 was completed was discussed. Mr. McDonough suggested that the deadline date connected to the performance guarantee letters of credit be moved out to sometime next year.
Milner stated that the deadlines currently in place have helped to expedite an 11 year old project. The deadlines should remain in place to ensure that the project continues to progress efficiently. There will be bonding in the future to address any maintenance concerns of the finished roadway as the result of construction trucking.
Doggett stated that if the road is constructed to town standards that future trucking should not have a substantial effect on a finished pavement course.
White stated that the Board should stay with the current deadlines.
Doggett asked if any Board member wished to make a motion to extend the August 1, 2015 performance guarantee letters of credit deadlines to August 1, 2016.
No Planning Board member made a motion.
Allen stated that she did not agree with allowing an extension of the deadline.
Hamel returned to the Board.
3. Other Board business.
a. Circuit Rider Planner services contract review.
Hamel presented the contract with the Rockingham Planning Commission for Circuit Rider Planner services.
Doggett moved that the Planning Board authorizes the Chairman to sign the contract with the Rockingham Planning Commission for Circuit Rider Planner services. Second by Allen. Motion carried unanimously.
b. Planning Board operating budget expenses review.
Hamel presented the Planning Board operating budget expenses report as of July 7. Hamel stated that the report shows that the Board is operating within its approved budgeted expenses limits.
White suggested that the administrative assistant research alternatives for a new shelving unit in the Planning Board office to improve organization and filing of large plan sets. The Board came to a consensus without objection to authorize the administrative assistant to search for a new shelving unit option to present to the Board for approval.
c. Acceptance of minutes.
White moved to accept the minutes of the June 23 meeting. Second by Doggett. Motion carried unanimously.
d. Manifests.
Hamel presented a NPREA manifest to the Board. The invoices reflected payment for construction oversight, plan review, and public hearing legal ad.
Doggett moved to pay the NPREA manifest in the amount of $2,384.23. Second by White. Motion carried unanimously.
Hamel presented an operating budget manifest to the Board. The invoices reflected payment for legal consultation and first of two circuit rider services bills.
Gabriel moved to pay the operating budget manifest in the amount of $5,789.25. Second by White. Motion carried unanimously.
4. Adjourn: The meeting was adjourned at 8:02 pm.
Respectfully Submitted,
Rick Milner
Administrative Assistant
Newton Planning Board
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