NEWTON PLANNING BOARD
MINUTES OF WORK SESSION
JULY 22, 2014
1. Call to Order: Chairman Barbara White called the meeting to order at 7:00 pm. In attendance were: Chairman Barbara White; Vice Chairman Jim Doggett; Planning Board members Fred Gabriel and Roger Hamel; and Alternates Mary Allen and Jim Holland. Circuit Rider Planner Jennifer Rowden was excused from the meeting. Minutes were transcribed by Administrative Assistant Rick Milner.
White appointed Allen to stand in for Miller.
White appointed Holland to stand in for Blanchette.
2. Town of Newton, NH review of performance guarantees connected to Tax Map 14, Block 1, Lot 27-4.
Milner informed the Board that the letters of credit for three performance guarantees connected to Lot 27-4 within the Puzzle Lane commercial subdivision were due to expire on August 1, 16, and 19, 2014.
Doggett informed the Board that the developer has allowed the performance guarantees to expire on more than one occasion.
Doggett moved that the Planning Board send an email and certified letter to the applicant for Lot 27-4 Phase II construction stating the following:
If the renewals for all three performance guarantees are not received by the close of business at Newton Town Hall on July 29, 2014, the Planning Board will send demand to the financial institution that the performance guarantees be called and payment made to the Town of Newton.
Second by Gabriel. Motion carried 4-0-2 with Hamel and Holland abstaining.
3. Town of Newton, NH review of conditional approval for Marden Meadows Phase III project.
Milner presented correspondence from the applicant for the Marden Meadows Phase III subdivision requesting that the Planning Board reconsider its decision regarding the condition of approval that required an approval letter from the Conservation Commission. The applicant has not received a response since providing the plan to the Conservation Commission on May 15, 2014. Due to the lack of response, the applicant is requesting removal of this condition from the notice of decision for this subdivision conditional approval.
Doggett moved that the Planning Board reconsider its decision regarding the conditional approval for the Marden Meadows Phase III subdivision plan. Second by Holland. Motion carried unanimously.
Doggett moved that the Planning Board strike the condition which required Conservation Commission approval from its decision regarding the Marden Meadows Phase III subdivision plan. Second by Holland. Motion carried unanimously.
4. Non-public session per RSA 91-A:3.II.c.
White announced that the non-public session has been cancelled due to the fact that the circumstances regarding the non-public session no longer exist.
Hamel and Holland stepped down from the Board.
Doggett moved that the Planning Board acknowledges that the site plan application for Lot 27-3 baseball field construction was received on July 17, 2014 in time to be scheduled for the application’s first public hearing on August 12, 2014 upon the condition that the $3,500.00 additional fee indicated in the Planning Board’s Policies and Procedures manual is deposited with the Town of Newton no later than the close of business at Newton Town Hall on August 6, 2014. Second by Allen. Motion carried unanimously.
Hamel and Holland returned to the Board.
5. Other Board business.
a. RPC circuit rider planner contract review.
Milner presented the contract from the Rockingham Planning Commission detailing circuit rider planner services and fees.
Gabriel moved that the Planning Board authorize the Chairman to sign the RPC circuit rider planner contract. Second by Doggett. Motion carried unanimously.
b. Planning Board alternate member application.
Newton resident Bill Smith addressed the Board. Mr. Smith indicated his interest in filling one of the open positions as an alternate member of the Planning Board. Mr. Smith indicated that has lived in Newton for 15 years and has 40 years’ experience in the information technology field.
Doggett moved to appoint Bill Smith as an alternate member of the Planning Board for a term to expire on July 22, 2017. Second by Allen. Motion carried unanimously.
c. Acceptance of minutes.
Doggett moved to accept the minutes of the July 8 meeting. Second by Hamel. Motion carried unanimously.
d. Manifests.
White presented a NPREA manifest to the Board. The invoices reflected payment to the Town Engineer for site visits and site plan reviews.
Doggett moved to pay the NPREA manifest in the amount of $1,695.40. Second by Allen. Motion carried unanimously.
White presented an operating budget manifest to the Board. The invoice reflected payment for telephone bill and circuit rider contract.
Gabriel moved to pay the operating budget manifest in the amount of $4,975.60. Second by Doggett. Motion carried unanimously.
6. Adjourn: The meeting was adjourned at 7:40 pm.
Respectfully Submitted,
Rick Milner
Administrative Assistant
Newton Planning Board
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