NEWTON PLANNING BOARD
MINUTES OF WORK SESSION
OCTOBER 22, 2013
1. Call to Order: Vice Chairman Jim Doggett called the meeting to order at 7:00 pm. In attendance were: Vice Chairman Jim Doggett; Planning Board member Frank Gibbs; Alternates Mary Allen, Sandra Estabrook, and Roger Hamel; BOS ex-officio Charles Melvin; and Circuit Rider Planner Jennifer Rowden. Minutes were transcribed by Administrative Assistant Rick Milner.
Doggett appointed Allen to stand in for Gabriel.
Doggett appointed Estabrook to stand in for Miller.
Doggett appointed Hamel to stand in for Blanchette.
2. Lewis Builders Development, Inc. in Atkinson, NH, on behalf of Father and Son Realty Trust in Newton, NH, continuation of a public hearing for a site plan review of a proposed voluntary lot merger of the properties referenced as Tax Map 7, Block 4, Lot 5 and Tax Map 8, Block 3, Lot 11. The purpose of the lot merger is to expand the Sargent Woods elderly housing condominium community. The application is being submitted per the regulations found within Section XXXI Residential Open Space-Cluster Development and Section XXXII Elderly Housing of the Town of Newton Zoning Ordinance. The properties are referenced as Tax Map 7, Block 4, Lot 5 and Tax Map 8, Block 3, Lot 11.
Doggett informed the Board that the applicant did not have any new documents to present to the Board and requested a continuation to the next meeting.
Hamel stepped down from the Board.
Allen moved to continue the public hearing to the November 12, 2013 meeting. Second by Estabrook. Motion carried unanimously.
3. Other Board business.
a. Sargent Woods construction update.
Doggett presented to the Board a memo from the Town Engineer indicating the current progress status for construction of the Sargent Woods condominium community project.
Joshua Manning of Lewis Builders Development, Inc. was present.
Mr. Manning asked the Board if the Board would entertain allowing the issuance of foundation permits prior to the establishment of the required roadway performance guarantee.
Doggett replied that the Board would not allow the issuance of foundation or building permits prior to the establishment of a roadway performance guarantee.
Hamel returned to the Board.
b. Acceptance of minutes.
Allen moved to accept the minutes of the October 8 meeting. Second by Hamel. Motion carried 4-1-1 with Melvin opposed and Gibbs abstaining.
c. Manifests.
Doggett presented an operating budget manifest to the Board. The invoice reflected payment for telephone bill.
Estabrook moved to pay the operating budget manifest in the amount of $56.53. Second by Gibbs. Motion carried unanimously.
Doggett presented a NPREA manifest to the Board. The invoice reflected payment of legal ads for two public hearings.
Gibbs moved to pay the NPREA manifest in the amount of $152.74. Second by Estabrook. Motion carried 5-0-1 with Hamel abstaining.
d. Correspondence.
Doggett informed the Board that the municipal complex committee requested feedback from the Planning Board regarding funding of anticipated consultant work in 2014. Doggett asked the Board if
- the Planning Board could provide some of its 2014 operating budget funds to support the municipal complex committee’s efforts to hire a structural engineering consultant or
- the funding for the structural engineering consultant should come from a warrant article.
Melvin suggested that the funding should come from a warrant article.
Milner suggested that the municipal complex committee get estimates of the cost of the proposed work so that the Planning Board can understand the scope of the funding requested.
Gibbs suggested that the municipal complex committee seek advice from the Building Department to obtain relevant information that would aid the process of hiring a consultant.
4. Adjourn: The meeting was adjourned at 7:20 pm.
Respectfully Submitted,
Rick Milner
Administrative Assistant
Newton Planning Board
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