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February 18, 2015 Trustees of the Gale Library Minutes
GALE LIBRARY

                                                                        Established 1892                                                                                                                               
16 South Main Street
Newton New Hampshire 03858
(603) 382-4691
        
DATE: Wednesday February 18, 2015
TIME: 10:00am
LOCATION: Gale Library, 16 S Main Street

MEETING MINUTES
  • Call to Order: 10:10 A.M.
  • In Attendance: Marilyn Landry, Chairperson; Anne Banks, secretary; Lynne Camp, alternate; Kathy Meserve, treasurer; Terry Caswell, Director.
  • Minutes from the Previous Meeting (1/14/15): Kathy motioned to accept the minutes as written. Marilyn seconded. Minutes accepted unanimously.
  • Correspondence and Communications: Terry received a letter from Maker Lab Team concerning the grant for which she had applied to obtain a 3D printer for the library. We did not get chosen, but the company, 3D Systems, will keep us on their list which will offer us an opportunity for webinars, discounts, and so on.  
  • Library Director’s Report: Kathy motioned to accept the Director’s report as written. Marilyn seconded the motion. The motion carried unanimously.
  • Treasurer’s report: Kathy reported everything balanced this month. Also, Rick Milner was very prompt in sending us the check from last year’s payroll fund. Last week Kathy had a request from Town Hall for 2014 final numbers for the library going through December 31, 2014. The information is to be included in the Annual Report. Terry will make a note to herself for next year and Kathy will add instructions to the Treasurer’s Handbook to include that task as part of the year end responsibilities of the Library Trustees’ Treasurer.  Anne motioned to accept the Treasurer’s report as written. Marilyn seconded the motion, which passed unanimously.
  • Unfinished Business:
  • Collection Development Policy Review and Signage: The Collection Policy was reviewed. Terry had the amended copy for us to sign and will send us all an electronic copy. Marilyn moved to accept the Collection Policy as amended, and Kathy seconded the motion. The motion passed unanimously.  We all signed the amended copy.
  • Volunteer Policy Review and Signage: The Trustees reviewed the Volunteer Policy. Terry noted that the ‘adopted’ date on the document was February 11, 2015, and we were meeting instead on February 18, 2015 since we had to postpone last week’s meeting due to lack of a quorum. We agreed to change the date manually and have Marilyn, as chairperson, initial the change. Terry will change the electronic copy to reflect the correct date. Kathy moved to accept the policy as written and Marilyn seconded the motion. The motion passed unanimously and we all signed the policy.
  • Building Maintenance Review: The main challenge this past month has been snow removal and safety. Tony has been doing his best under these extreme conditions. On the topic of the library building’s furnace, maintenance has been scheduled to be performed next Wednesday, February 25 around noontime.
  • New Business:
  • 2015 Winning Opportunities for Women Conference: Terry has gone in past years and found it interesting and a good way to network. She would like to attend this year as well. Cost is $79.  Marilyn moved to approve Terry’s attendance of the 2015 WOW conference. Anne seconded the motion. The motion passed unanimously.  
  • Digital Magazines: Downloadable Books has proposed adding Digital Magazines to the downloadable books subscription. They would apply previously collected funds towards each subscription for this pilot program. Digital Magazines should appear soon on the website.
  • Electronic Minutes for 2014: To conform to Best Practices we should be saving an electronic copy of the minutes of each Library Trustees Meeting on CD or flash drive. Terry will provide a flash drive to Anne, who will copy all of 2014 to the flash drive.
  • Acceptance of Donations: Patrons donated $.40 during January. Marilyn moved to accept the patron donation of $.40 for January. Kathy seconded the motion. The motion passed unanimously.
  • Friends News: The Friends will resume meeting March 3rd. They will again be holding a bake sale during the town elections on March 10th. Marilyn and Sally will help out the friends by manning the table in the afternoon.
  • Monthly Invoice Review and Initializing: Review and initializing of invoices was done at this meeting.
  • Next Trustee Meeting: The next meeting will be on March 11, 2015 at 10:00 A.M.
  • Meeting was adjourned at 11:30 A.M.
Respectfully submitted,

Anne D. Banks