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GALE LIBRARY
16 South Main Street
Newton New Hampshire 03858
(603) 382-4691
DATE: Wednesday January 14, 2015
TIME: 10:00am
LOCATION: Gale Library, 16 S Main Street
MEETING MINUTES
- Call to Order: 10:05 A.M.
- In Attendance: Marilyn Landry, Chairperson; Kathy Meserve, Treasurer, Anne Banks, secretary; Lynne Camp, alternate; Sally Woodman, alternate; Terry Caswell, Director.
- Minutes from the Previous Meeting (12/10/2014): Kathy motioned to accept the minutes as written. Marilyn seconded. Minutes accepted unanimously.
- Correspondence and Communications: Marilyn read the note sent to the Trustees from Terry, thanking us for the gift card we sent her at Christmas. Terry checked to be sure we had all received the latest issue of the NHLTA newsletter. We will send the trustees to the annual meeting in May.
- Library Director’s Report: Terry has sent her Year End Report to Town Hall. She also sent updated statistics. Even with the second floor being closed for a full month, the library had 10,539 visitors last year. The highest total visitor month was October. Marilyn motioned to accept the Director’s report as written. Kathy seconded the motion. The motion carried unanimously.
- Treasurer’s report: Everything balances, and our numbers agree with the numbers at Town Hall. Kathy will submit the final 2014 accounting reports to Nancy Wrigley for the Annual Report. Marilyn motioned to accept the Treasurer’s report as written. Anne seconded the motion, which passed unanimously.
- Unfinished Business:
- Collection Development Policy Review: We reviewed and revised the policy. Marilyn moved to accept the policy as amended. Kathy seconded the motion. The motion passed unanimously. Terry will provide a copy of the revised policy to be signed at our next meeting.
- 2014 Budget Review: We had discussed this earlier in the meeting, as noted. Kathy has asked the town for a check for the remainder of the 2014 salary appropriation with the warrant article credits, an amount of $2326.
- Building Maintenance Update: All of the second floor fire exit work has been completed and was approved by Emmanuel Engineering on December 30. Ron LaMere, Chief Building Official in Newton, gave his approval on Wednesday, December 31, to resume using the second floor. The exit door awning has been repaired by Mike of Eastern Seaboard. The town has signed a contract with a new cleaning company, Richen Management, LLC. The new contract includes yearly carpet cleaning.
- New Business:
- Meeting Room Chairs: The new table and chairs is working out very well. Terry would like to order 2 more ladder back chairs which will fit under the table when the table is extended. The chairs are $78 each, and the expense will come out of the ‘furniture line’ on the budget. Marilyn motioned to approve the expense for the chairs, Anne seconded the motion. Motion passed unanimously. Kathy offered to pick up the chairs when they are ready.
- Volunteer Policy Review: We discussed the policy and suggested several changes. Terry will revise the policy as we discussed so that we can approve and sign the policy next month.
- Time line for Town Meeting: The public Discussion Session of the budget is scheduled for 1/19/2015 at 7:00 pm, and the Deliberative Session is scheduled for 1/31/2015 at 9:00 am. Both sessions will take place at town hall. The library does not need to send anyone to speak at either session.
- Acceptance of Donations – Patrons – December - $5.94: Marilyn motioned to accept the donation of $5.94, Kathy seconded the motion. Motion passed unanimously.
- Friends’ News: The Friends raised more than $900 with their Christmas Basket Raffle. Mr. Estabrook also donated money to the Friends, bringing their total to $1000 for the month. Everyone was very pleased with those results.
- Monthly invoice Review and Initialing: Review and initialing was done at this meeting.
- Next Trustee Meeting: The next meeting will be on Wednesday, February 11, 2015 at 10:00 am.
- Meeting adjourned at 12:00 pm.
Respectfully submitted,
Anne D. Banks
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