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GALE LIBRARY
Established 1892
16 South Main Street
Newton New Hampshire 03858
(603) 382-4691
DATE: Wednesday May 14, 2014
TIME: 10:00am
LOCATION: Gale Library, 16 S Main Street
Meeting Minutes
- Call to Order: 10:09 A.M.
- In Attendance: Sally Woodman, acting chairperson; Kathy Meserve, Treasurer; Anne Banks, secretary; Lynne Camp, alternate; Terry Caswell, Director.
- Secretary’s Report: Kathy motioned to accept the minutes from the 4/09/2014 meeting as written. Sally seconded the motion. Motion was approved unanimously.
- Correspondence and Communications: Terry and Sue went to the Memorial School to read to several classes as part the of ‘Community Readers’ program. As a result, they received thank you notes from the school children in the kindergarten and second grade classes.
- Director’s Report: Kathy moved we accept the Director’s Report as written. Sally seconded. Motion was accepted unanimously.
- Treasurer’s Report: We have spent 1/3 of our appropriation money, and are now 1/3 through the year. We are on target for spending our budget. The bookkeeper has informed us that going forward there will be a line item in our budget for short term disability payroll deductions, now that Terry is a full time employee. We agreed that Terry may need more information from town hall on the benefits she is now qualified to receive. She will check her paperwork to decide if more is needed. Sally motioned to accept the Treasurer’s Report as written. Anne seconded the motion. Motion carried unanimously.
Unfinished Business:
- Building Maintenance Update: The air-conditioners have been purchased, and the larger BTU model was chosen. These require 220 wiring and outlets. Nancy is arranging for an electrician to do the necessary wiring and outlets. Atkinson Electric has already been out to look at what is needed, but Terry is still waiting to hear from Nancy who will actually do the work. Ron LeMere also suggested the circuit breaker box be replaced as it is rusted. Kathy brought up the idea that we will need to child-proof the new outlet up in the children’s section, which will be exposed when the units are removed in the fall. Terry will research what is available to child-proof a 220 outlet.
The Friends’ group has approved paying for the rug cleaning. Terry got quotes from Stanley Steemer. The work will be scheduled for after mud season.
Terry discussed with the Friends if they were willing to replace the shed by the back door. They were willing, but in the end it was decided the shed only needs a fresh coat of paint. The Friends will buy the paint and Terry will ask Len to do the painting.
Len will be spreading mulch around the flower beds as suggested by Lauri. He will also finish power-washing the library building.
Len has the brackets needed to stabilize the stacks upstairs in the Junior Room, and he will install them as soon as possible.
- Terry has heard nothing further about AED/CPR training being scheduled. The AED has not been brought over to the library, but we understand it is at town hall. Chief Ingalls came out to help decide where to place it. It will be placed next to the fire control box. Terry will work with Mary Winglass to find out more about when classes might be scheduled. We may send as many as 6 of the staff for training if schedules allow. The goal is to always have a trained staff member on duty during library business hours.
- Terry does not have any further staffing changes to make at this time. She may revise some of the staff titles in the fall when employee evaluations are done.
- We reviewed the existing Public Internet Access Policy. We all felt that several changes were needed. Terry will make the changes per our suggestions and resend the policy to us that we can approve informally. The goal will be to have a clean version of the policy that we can all sign at the June trustees’ meeting.
- We reviewed the Personnel Policy as revised at our last meeting. Kathy made a motion that we accept and sign the policy as revised. Anne seconded the motion. The motion passed unanimously, and the policy was signed.
- The 2014 Mileage Rate has been revised for the town reimbursement. The most current rate is .56 per mile for the town. We discussed changing the rate used by the library when submitting expenses to align with the town. Kathy moved to change the rate we used to align with the town. Sally seconded the motion. It passed unanimously.
- Terry discussed the Library Edge Initiative, which is a new bench marking tool endorsed by the state librarian, Michael York. Terry is gathering the statistics she needs to fill out the on-line form. There is no fee for this first year.
- We reviewed HB 297, which covers bookkeeping and reporting on Library Trust Funds, as well as changing rules about who can invest these funds. It does not really affect Gale Library trust funds at this time.
- The NHDB Consortium Collection Development Policy was received by Terry. She will keep a copy on file for us.
- The NHDB Reconsideration of Digital Materials Document Review was received by Terry. She will keep a copy on file for us.
- Acceptance of Donations: $138.00 is the total of donations, comprised of $8.00 in patron donations and $30 from the Friends to purchase flowers for outside, and $100 from Kristie LaCroix designated as an unrestricted donation. Kathy motioned that we accept each of the donations. Anne seconded the 1st motion, Sally seconded the 2Nd and 3rd motions. Motions each passed unanimously.
- Under Friends’ news, the sale of movie passes resulted in 18 packages sold. The Doll Tea Party is set for Monday May 19th at 6:30, and the Book Sale will be at Estabrook’s Garage from 8-1 on June 7th. They are also planning Yarn Bombing jointly with the Yarn Club as the launch of the Summer Reading Program, around June 16th. Yarn Bombing is a movement that puts yarn ornaments randomly in public spaces. Also Irene Nally, a former Gale Library Director and Trustee, plans to attend one of the Trustee meetings in the future.
- Monthly Invoice Review and initialing was done.
- Next Trustee Meeting will be on Wednesday, June 11, 2014 at 10:00 AM
- Adjournment was at 11:55.
Respectfully submitted,
Anne D. Banks
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