GALE LIBRARY TRUSTEES MEETING MINUTES
Date: June 13, 2012
Place: Gale Library
Call to Order: 9:05 AM
Roll Call: Marilyn Landry; Chair, Carol Szot; Secretary, Kathy Meserve; Treasurer, Terry Caswell; Director, Sally Woodman; Alternate
Secretary’s Report: After a motion was made and seconded, the Trustees voted to accept the minutes from the May 9, 2012 Trustee meeting.
Correspondence and Communication: An announcement was received from the NHLTA for the annual workshop to be held in Concord. We weren’t able to attend it due to late notice.
Library Director’s Report: After a motion was made and seconded, the Trustees voted unanimously to accept the Director’s report
Treasurer’s Report: After a motion was made and seconded, the Trustees voted unanimously to accept the Treasurer’s report. The report includes the total cost for the well pump repair at $3737.50. This has been paid by Town Hall. The Trustees will visit TDBank NA in Plaistow in order to update the signature cards for the account that holds the Building Fund.
Unfinished Business:
After renaming and amending the Donation Acceptance Policy, the Trustees voted to accept, and signed it by the Trustees.
After reviewing the Unattended Children Policy, a vote was taken to accept, and signed by the Trustees.
Terry has begun looking into having the building power washed as mildew has been growing on the shaded side of the building. The fire exit sign above the back door shows signs of tampering and will need repair.
New Business:
A vote was unanimously approved to purchase a new photocopier using funds from the Fine money account. The existing broken machine is over ten years old. The Trustees reviewed new and extensive State requirements in handling Volunteers. Terry will draft an outline for a new Policy. Discussion was held in regards to a possible new hire for the summer months to help with staffing. A vote was taken and unanimously approved to raise the minimum wage for the Library Assistant position. The rate will be set at $9.40 (grade 4, step 4), effective June 17, 2012. A probationary period of three months $9.17 an hour (grade
4, step 3) will precede this for new employees.
A vote was taken and unanimously approved to give this rate increase to Nicole Belisle-Briggs, Cathy Breslin, and Jillian Holmberg, effective June 17, 2012
Plans are in place to test the water in the building after all the work to the well has been completed.
The Trustees compared notes on the May 21st NHLTA Conference. As Kathy is a member, she requested any suggestion on how to make improvements for future events.
The discussion on Document Retention Guidelines will be tabled until September, following work on the Volunteer and Personnel Policies.
The Trustees voted unanimously to accept a $.15 donation.
Friends’ News:
The Friends announced that they earned $231.00 at their book sale on June 9th. They reimbursed Kathy Meserve $43.20 for flowers planted around the grounds. The Friends are providing reduced rate tickets to York Wild Animal Kingdom. A request was made to Terry to produce a wish list for any items that the regular budget won’t cover. The President of the Friends, Irene Nally, requested a key to the building and was approved.
Monthly Invoice Review and Initialing has been set for Friday, June 29th, at 5:45pm at the Library.
Next Trustee Meeting: Has been rescheduled to July 18, 2012 at 9:00AM
Adjournment: 12:15PM
The Public is Welcome
DRAFT
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