GALE LIBRARY TRUSTEES MEETING MINUTES
DATE: May 9, 2012
PLACE: Gale Library
CALL TO ORDER: 9:15 AM
ROLL CALL: Marilyn Landry; Chair, Carol Szot; Secretary, Kathy Meserve; Treasurer, Terry Caswell; Director, Sally Woodman; Alternate
SECRETARY’S REPORT: After a motion was made and seconded, the Trustees voted to accept the minutes from the April 18 2012 Trustee meeting.
CORRESPONDENCE AND COMMUNICATION: A thank you note was received from Lisa and Rick Fortin for the gift sent from library staff and Trustees.
LIBRARY DIRECTOR’S REPORT: After discussing the success of various programs and congratulating Terry for the recently recognized Award, the Trustees voted to accept the Library director’s report.
TREASURER’S REPORT: After a motion was made and seconded, the Trustees voted to accept the Treasurer’s monthly report. Kathy presented other reports that reflect percentage of year to date expenditures, as well as itemizing various cash flows. Kathy also mentioned that the auditors implemented a new check fraud safety check in their annual review. Kathy and Carol visited Bank NA in regards to the account that holds the Building Fund. An attempt to arrange new signers was delayed due to confusion about previous signers on record. A letter from the Town Administrator will be needed to go forward.
UNFINISHED BUSINESS: The air conditioner supports were mounted by Newton Glass and Garage Door. They also installed the air conditioner units for us this season. Michael Cote will add a second library sign to the existing sign in order to be seen by southbound traffic. This, as well as work to the shed will be paid for by the Library Friends group.
NEW BUSINESS: Kathy has investigated the charge to the phone bill with no satisfactory resolution. She will monitor future bills. The Trustees reviewed the Donation Policy and made changes that will be voted on next month. We also reviewed the Unattended Children Policy and voted to make no changes at this time. After a motion was made and seconded, the Trustees voted to accept the donation of $5.15. After a motion was made and seconded, the Trustees voted to accept the donation of $250.00 in memory of Virginia Bartlett, from Nancy Kougeas and Fred Greenwood. It was requested that the money be spent to add to the young adult collection. A quilt raffle will be held over the summer for the reading program “Under the Covers”. The drawing will be held at the end of
the program on August 6th.
A check for $336.50 was sent from the State of New Hampshire for “Kids, Books and the Arts”. The grant will be used to fund a magic show by Norman Ng, to kick off the summer reading program in June.
Friends News: New officers were voted on for 2012. A book sale will be held June 9th at Estabrook’s Garage. The next Friends’ meeting will be held June 12th at 1PM.
Monthly invoices Review and initialing. The Trustees will meet at the Library on Friday, May 25th, at 5:45 to initial invoices.
DATE OF NEXT TRUSTEE MEETING: June 13, 2012
ADJOURNMENT: 10:50 AM
Respectfully Submitted,
Carol Szot
The Public is Welcome
DRAFT
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