GALE LIBRARY TRUSTEES MEETING MINUTES
DATE: April, 18 2012
PLACE: Gale Library
CALL TO ORDER: 9:30 am
ROLL CALL: Marilyn Landry, Chair; Kathy Meserve, Treasurer; Carol Szot, Secretary; Sally Woodman, Alternate; Terry Caswell, Director.
SECRETARY’S REPORT:
After a motion was made and seconded, the Trustees voted to accept the minutes as written, from the March 14, 2012 Trustees meeting.
CORRESPONDENCE AND COMMUNICATION:
Kathy shared information about legislation in process concerning the “Right to Know” law in which stricter rules for compliance would be put in place.
The NHLTA sent the 2012 annual membership. This year the dues are $20.00 per member.
An email from Town Hall requested that we submit records for the annual audit.
LIBRARY DIRECTOR’S REPORT:
After discussion about the programming attendance and a conference attended by Terry, the Trustees voted to accept the Library director’s report as written.
TREASURER’S REPORT:
After a motion was made and seconded, the Trustees voted to accept the Treasurer’s monthly report. Kathy announced that she received the check for the 2012 appropriation in addition to the surplus funds for 2011 payroll.
UNFINISHED BUSINESS:
- The Trustees signed the Gale Library Closing Policy. This included allowances for power outages.
- Removing a tree limb that was touching the library roof was performed by Mr. Brunet. The fee was paid by Town Hall.
- With the result of the failing warrant article for the upstairs air conditioning, the Trustees voted to use Newton Garage and Glass Door to install angled supports for the window units. This will be funded with the money from the building fund. Terry will pursue help to install the AC.
NEW BUSINESS:
- The Trustees reviewed a printout from town hall detailing the default budget. This 2012 default salary line item did not reflect the merit raise for Terry that was voted for in 2011. Kathy will pursue this problem at town hall.
- After a motion was made and seconded, the trustees voted to accept the $4.15 in donations, as well as the $25.00 donation from Bonnie Wilkes.
- Terry welcomes two staff members to help cover for Ms. Fortin, who is out on leave of absence.
- Terry distributed a hand-out of Digital Resources for New Hampshire public library users which include websites for databases that carry full text articles from magazines, journals and national newspapers.
- A Genealogy Club will start Wednesday, April 25th at 1:00pm. The subscription to ProQuest Ancestry has spurred interest in this subject.
- The Trustees decided on a rotation to review policies. Terry will determine which will be worked on.
- The Friends reported a wonderful success with the bake sale they held at the polls in March. They earned $286.00.
- A plan to review and sign monthly invoices on the last Friday of the month was agreed on. This will be done at the library.
ADJOURNMENT: 12:45 pm
Respectfully Submitted,
Carol Szot
DATE OF NEXT TRUSTEE MEETING : May 9, 2012
The Public is Welcome
DRAFT
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