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Gale Library Trustees Meeting Minutes
DATE: February 16, 2012
PLACE: Gale Library
CALL TO ORDER: 9:07 am
ROLL CALL: Sally Woodman, chair; Kathy Meserve, secretary; Marilyn Landry, alternate; Terry Caswell, Library Director
SECRETARY’S REPORT: After a motion was made and seconded, the Trustees voted to accept the minutes as written.
CORRESPONDENCE AND COMMUNICATION: The Trustees read the auditor’s list of requested documents, in a letter that Town Hall copied and sent us.
DIRECTOR’S REPORT: After a motion was made and seconded, the Trustees voted to accept the Director’s Report as written.
TREASURER’S REPORT: After a motion was made and seconded, the Trustees voted to accept the monthly Treasurer’s Report. After a motion was made and seconded, the Trustees voted to accept the donations of $65.05.
UNFINISHED BUSINESS:
- The Trustees voted to accept the Gale Library Staff Social Media Policy as written. The Trustees then signed the Policy.
- Due to an oversight, the Gale Library Social Media Policy was not presented for signing, and will be presented at next month’s meeting.
- The Trustees reviewed the warrant article for next month’s elections and verified the financial number in it. Kathy will try to write a letter to the newspaper in support of the warrant article 18.
- After a motion was made and seconded, the Trustees voted to accept the donation of a Dell XP desktop computer from Mr. Karpowski. Terry has sent him a thank you note.
NEW BUSINESS:
- Terry informed us of her progress on filling the float library aide position.
- Terry informed us that the movie license fee has been discounted by 25%. The new total for 2012 is $221.00. After paying a prorated fee of $34.30, the bill for 2012 will be paid in full.
- Kathy discussed the results of the legislative hearing on HB 1556 regarding the ILL van service. It appears that the van service will continue.
- Terry presented information on the 16th annual WOW conference (Winning Opportunities for Women) being held at Atkinson Country Club on Friday, March 16. After discussion, the Trustees voted to spend $59.00 for Terry to attend as professional development.
- Terry reviewed several building maintenance concerns. She has contacted Mike Pivero about a tree branch that is touching the roof over the back entrance. She has contacted Michel Cote about the shed ramp and a second library logo sign installation, and will see if he can install the battery pack for the shed light.
- The auditors are currently working at Town Hall.
- The Friends of the Gale Library will hold a short meeting on Tuesday, March 6 at 1pm. They have asked us to help bake for the Election Day Bake Sale. Kathy and Sally will assist on the day of the sale.
- Several invoices were reviewed and initialed.
DATE OF NEXT TRUSTEE MEETING: March 14, 2012 at 9 am, Gale Library
ADJOURNMENT: 11:25 am
Respectfully Submitted,
Kathy Meserve, secretary
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