 |
Gale Library Trustees Meeting Minutes
DATE: November 9, 2011
PLACE: Gale Library
CALL TO ORDER: 9:05 am
ROLL CALL: Sally Woodman, Chair; Carol Szot, Treasurer; Kathy Meserve, Secretary; Marilyn Landry, Alternate; Terry Caswell, Director; Irene Nally, Friends representative.
SECRETARY’S REPORT: After a motion was made and seconded, it was voted to accept the minutes of the October 12, 2011 and October 19, 2011 meetings as written. After a motion was made and seconded, the trustees voted to approve the minutes of the nonpublic meeting of October 12, 2011 as written. Per unanimous roll call vote the minutes of the nonpublic meeting will remain sealed until in the opinion of the majority of the Trustees, the circumstances no longer apply.
CORRESPONDENCE AND COMMUNICATION: None.
DIRECTOR’S REPORT: After a motion was made and seconded, the library director’s report was accepted as written.
TREASURER’S REPORT: Carol and Kathy have asked Terry to look at last month’s phone bill to explain the increased charges. After a motion was made and seconded it was voted to accept a cash donation of $8.25 to the Gale Library. After a motion was made and seconded, it was voted to accept a donation of $156.10 from the Friends of the Gale Library for the logo sign, arrow, and post. After a motion was made and seconded, the treasurer’s report was accepted as written.
UNFINISHED BUSINESS:
- Terry thanked the board for her evaluation.
- The board discussed plans to review the library personnel policy. The board will also read sample social media policies in preparation for next month’s meeting.
- The 2012 proposed budget has been submitted to Town Hall. Nancy Wrigley is still awaiting the insurance figure to insert the proper number into our warrant article. Kathy reported that she spoke to Crossman Air Balancing and that the ductless A/C system could be installed on just the second floor, with the first floor to follow later. Kathy will relay this information to Nancy Wrigley.
- Terry reported that the Comcast DTA box has not arrived. She is awaiting a response from Mary Winglass regarding this. If needed, this matter will be referred to Sally Woodman.
- Kathy reported that the Trustees’ letter and the petitions have been sent to Michael York of the NH State Library. He is preparing a report regarding the ILL van service issue.
NEW BUSINESS:
- After a motion was made and seconded, the 2012 Holiday and Trustee meeting dates were set.
- Marilyn reported that the Friends had a good turnout for their Halloween Party, despite being postponed due to snow. On November 14, they are hosting an American Girl doll tea party. Baskets for the Christmas Basket Raffle will be accepted from November 21 until December 12. The drawing will be held December 21.
- Carol asked us to initial invoices the day before Thanksgiving.
DATE OF NEXT TRUSTEE MEETING: Wed., Dec.14, 2011 at 9:00 am.
ADJOURNMENT: 11:03 am
Respectfully Submitted,
Kathy Meserve, Secretary
DRAFT
| |
