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Gale Library Trustees Meeting Minutes
DATE: June 8, 2011
PLACE: Gale Library
TIME: 9:00 a.m.
CALL TO ORDER: 9:10 a.m.
ROLL CALL: Sally Woodman, Chair; Carol Szot,Treasurer; Kathy Meserve, Secretary; Terry Caswell, Director;, Marilyn Landry, Alternate.
SECRETARY’S REPORT: Marilyn Landry informed the Trustees that the correct number of tickets for the York Wild Animal Kingdom was 120. The Trustees then voted to amend the minutes to reflect this information and then voted to accept the revised May 11, 2011 public meeting minutes. The Trustees voted to accept the nonpublic meeting minutes dated May 11, 2011 as written.
CORRESPONDENCE AND COMMUNICATION: Marilyn shared information about the new trustees orientation presented by the New Hampshire Attorney General’s Office for all new town trustees. The trustees decided that a member should attend this meeting on an annual basis to acquire new information.
DIRECTOR’S REPORT: The report was accepted as written.
TREASURER’S REPORT: The report was accepted as written.
UNFINISHED BUSINESS:
- The Trustees voted to accept the Gale Library Investment Policy as proposed. Carol noted that a copy of this policy needs to be sent to the NH Attorney General’s Office.
- Terry presented information about LED TV’s and DVD’s for the J Room. The television would be installed on the J Room wall. After discussion of the sizes and prices of various televisions, the Trustees asked Terry to gather more information for next month’s meeting.
- Terry presented an estimate of $1301.00 for an automatic sump pump installation from Basement Systems of New Hampshire. Kathy questioned whether there is a battery back-up included in this estimate, or is it possible to include this in the proposed work. The Trustees voted to authorize Terry to investigate the battery back-up and to spend up to $1500.00 for the installation of the automatic sump pump system. The Trustees also voted to authorize Terry to spend up to $150.00 on a dedicated electric outlet in the basement for the sump pump.
- Terry informed the Trustees that Michael Cote has finished painting the front porch steps and listed other maintenance items that he has completed. The Trustees voted to pay Michael Cote $225.31 for the additional maintenance work.
NEW BUSINESS:
- Terry announced that 4 new HP desktop computers are now programmed and available for patron usage.
- Terry discussed the State-wide Open Source Library Automation System, which is in its early stages of development.
- Terry presented an estimate from Ed’s Flooring for installation of cork flooring in the J and E Rooms. This is what their representative suggested for library flooring (non-carpet). The estimates were for $9,000.00 for the J Room alone and $11,000.00 for the J and E Rooms together. After discussion, the Trustees asked Terry to get an estimate for refinishing the hardwood floors in those two rooms.
- Terry informed us that the town has contracted with a new landscape company, T&M Property Management of Newton, NH, which will mow the library lawn.
- The Trustees discussed developing a record retention policy and will present further research at next month’s meeting.
- Terry informed the Trustees that there is a Trustees Correspondence Box in the Processing Room, as well as a Trustees Box in the hall near her office.
- Sally and Kathy initialed the invoices.
- Carol and Kathy shared information that they had received at the NHLTA Conference.
- Marilyn announced that the Friends of the Gale Library Book Sale will be held this Saturday, June 11, 2011 at Estabrook’s Garage from 9:00 a.m. until 1:00 p.m.
ADJOURNMENT: 11:25a.m.
DATE OF NEXT MEETING: Wednesday, July 13, 2011
Respectfully Submitted,
Kathy Meserve,
Secretary
DRAFT
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