GALE LIBRARY MEETING MINUTES
DATE: February 9, 2011
PLACE: Gale Library
TIME: 9:00a.m.
CALL TO ORDER: 9:03a.m.
ROLL CALL: Marilyn Landry, Chair; Carol Szot, Treasurer
Terry Caswell, Director; Sally Woodman,
Secretary; Kathy Meserve, Alternate
SECRETARY’S REPORT: Carol pointed out that in the meeting minutes of January 19, 2011 the word review, referring to the Investment Policy, was incorrect and that the sentence should read, “The Trustee’s decided to table the idea of creating an Investment Policy”.
The Trustee’s then voted to accept the January meeting minutes with this amendment added.
DIRECTOR’S REPORT: Accepted as written.
TREASURER’S REPORT: Kathy asked for and explained her suggestion to change the wording of the line item, “Copy Money Expense”, to read, “Copy Fund Expense”, on the future monthly Treasurer’s Reports. The Trustees then voted to accept the Treasurer’s report as written with this amendment.
COMMUNICATION and CORRESPONDANCE:
- Terry Caswell has received her Bachelor of Science degree from the University of Maine at Augusta. The degree is in Information and Library Services. The board complimented Terry on achieving her degree, Summa Cum Laude.
- Terry announced that the Suraci Family has donated $500.00 to the library to be used on children associated expenditures.
UNFINISHED BUSINESS:
- After a brief discussion Sally made a motion to accept the Collection Development Policy as it is worded. Carol seconded and the motion carried. The Trustee’s then signed the policy.
- The creation of a Record Retention Policy has been tabled. It will be reviewed at a future time.
NEW BUSINESS:
- The Personnel Policy was carefully reviewed and a number of changes were made. Terry said she would write up the policy as discussed and have it for signing at our next meeting.
- Marilyn told the board that she has compiled a list of all the materials related to the Chairperson’s duties and placed it on a thumb drive that she will give the library.
- Marilyn has decided not to run for reelection as a Trustee in the upcoming elections. We all agreed that she has done a great job and it is with regret that we received this announcement.
- The Trustee’s will bring their red Trustee binders to the next meeting for review.
- The air quality testing was postponed due to inclement weather. Terry will notify us when a new date has been set for the testing.
- Sally made a motion to accept the $500.00 donation given by the Suraci Family. Carol seconded the motion which carried unanimously.
- Kathy reminded us that there will be a bake sale during the upcoming elections. She said all donations would be greatly appreciated.
ADJOURNMENT: 11:20a.m.
DATE OF NEXT MEETING: Wednesday, March 10, 2011
Respectfully submitted,
Sally Woodman
Secretary
DRAFT
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