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GALE LIBRARY MEETING MINUTES
DATE: July 14, 2010
PLACE: Gale Library
TIME: 9:00a.m.
CALL TO ORDER: 9:08a.m.
ROLL CALL: Marilyn Landry, Chair; Carol Szot, Treasurer
Terry Caswell, Director; Sally Woodman,
Secretary; Kathy Meserve, Alternate; Irene
Nally, Friends of the Library rep.
SECRETARY’S REPORT: Accepted as written.
DIRECTOR’S REPORT: Accepted as written.
TREASURER’S REPORT: Accepted as written.
COMMUNICATION and CORRESPONDANCE:
- The summer newsletter from the New Hampshire Library Trustee Association was received.
- The Trustees received a thank you letter from Terry Caswell for helping to realize the renovation of the director’s office.
- The board wishes to thank Kathy Lacroix for her continued library support. Her check for $100.00 is greatly appreciated.
UNFINISHED BUSINESS:
- After many, many hours of effort, beginning last December, attending a number of workshops, as well as dealing with a great many changes made by the State and Federal governments, which meant starting over many times, Kathy Meserve has suggested that we cancel our involvement with The Energy Grant. The changes are still coming and if there were to be any even small error made in applying for the grant, it could possibly cost the town money. The Board agreed fully and Marilyn made a motion to formally withdraw from the Energy Grant. This was seconded by Carol and unanimously voted by the Trustees. It was also noted that because this grant was started a leak in the roof was detected and corrected before too much damage occurred.
- The front walkway repair has been completed.
- Terry reported that the ILS- Destiny Library Management System is progressing smoothly. The price of $2,124.00 includes the software, training, and one year of support. It has been decided that the money for this, already approved in June, will be taken from our surplus fund.
NEW BUSINESS:
- Due to a number of recent problems with the library’s computers, basically caused by our town’s numerous outages, it has been suggested that the library have its UPS (Uninterrupted Power Supply) replaced. Terry will obtain quotes for this and report back to the board at our August meeting.
- Terry asked the Trustees if we could fund a third course she needs for her Professional Development plan. Marilyn made a motion to expend $801.00 to cover the expense of Terry’s third course in Professional Development. This was seconded and passed unanimously.
- Sally made a motion to accept $100 from Kathy Lacroix. It was seconded by Kathy and passed unanimously.
- Terry showed the board the new time sheets developed by Kim Hughes. She has shrunk the size of the printed sheet to conserve on paper usage.
- The board discussed the need for an outside water spigot. The need for this spigot arose after it was needed at the time the walkway was repaired with cement and flowers were added to create a garden for the Patrons. Marilyn said she would speak with Nancy Wrigley about the code standards for public buildings. We will revisit this at our August meeting.
- Terry asked Fire Chief William Ingalls if there was any official road access to the pathway that runs behind the Library. He researched the subject and stated that he could not find anything giving a fire, right of way, or any legal access in existence. Terry added that the dumpster has been moved back to its original location in front of this pathway.
- A draft of the Library’s Wireless Computer Access Policy was given to the board members. Terry had researched other library’s policies to be sure we covered the necessary points. It was discussed and several small changes were made. Terry will make the changes and present the rewritten policy at our August meeting for inspection and signage.
- The Friends of the Library will be holding a Book Sale and Crafters tables on September 18, 2010. It will be held at the Estabrook’s garage from 8:00a.m. To 2:00p.m.
ADJOURNMENT: 10:53a.m.
DATE OF NEXT MEETING: Wednesday, August 11, 2010
Respectfully submitted,
Sally Woodman
Secretary
DRAFT
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