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GALE LIBRARY MEETING MINUTES
DATE: April 14, 2010
PLACE: Gale Library
TIME: 9:00a.m.
CALL TO ORDER: 9:10a.m.
ROLL CALL: Marilyn Landry, Chair; Carol Szot, Treasurer
Terry Caswell, Director; Sally Woodman,
Secretary; Kathy Meserve, Alternate;
Irene Nally, Friends of the Library, Rep.
SECRETARY’S REPORT: Accepted as written.
DIRECTOR’S REPORT: Several questions were asked. Marilyn wanted to know if Lisa Fortin was going to lead another Internet Instruction workshop since she was unable to make the first. Terry said she was. Terry informed the board that she was going to get quotes on a new Integrated Library System. She also added that The State Library report has been submitted electronically. The report was then accepted as written.
TREASURER’S REPORT: After a few questions were posed about different line items, which Carol explained, the report was accepted as written.
COMMUNICATION and CORRESPONDANCE:
- The New Hampshire Library Trustee Spring newsletter has been received.
- A letter from Myra Suraci has been received. In her letter she has explained the various illustrations she incorporated into the wall mural in the children’s section on the second floor. She gave acknowledgements for the books and author’s used to create this mural.
- The appropriation for the 2010 budget has been received from the Town Hall in the amount of $ 27,200.
UNFINISHED BUSINESS:
- Kathy Meserve gave an update on the BTU audit. She explained that there are many facets of acquiring the grant money. She keeps getting emails on new requirements she has to keep fulfilling. It seems when one piece is completed another is needed. It is long process and she is continuing to work toward getting the money. We all appreciate the many hours of work Kathy has and is continuing to put into this project.
- The new estimate for the renovation of the Director’s office is $3,000.The building inspector has been on site and has OKed the removal of one wall. A motion was made by Marilyn to go ahead on the director’s office renovation at the cost of $3,000. Sally seconded the motion and it passed unanimously. A discussion ensued as to when actual work would begin and how Terry could continue to work while the renovation was going on. Terry will contact Councilmen’s Electric to get things started.
- The subject of the need for upgrading the computer system was discussed. It was left that Terry would get information on the cost for a new server first. She will also get estimates on obtaining wireless capabilities.
NEW BUSINESS:
- Terry requested the hours of the library on Tuesday and Saturday be changed. One of the reasons is that it would benefit the mother’s of the children attending the Story Hour on Tuesdays. It was agreed by all that the new hours for Tuesdays and Saturdays would be 9:00a.m. to 1:00p.m.
- The roof work has been completed.
- It has been decided that the subject of a sump pump for the basement will be tabled until our June meeting.
- After much discussion it was felt that the electric range was not needed since the outlet for it is dead. It would be costly to have a 220 service put in. We will try to find someone that is in need of a small electric stove.
- A Wii policy for adults has been drafted and Terry will have it typed up for signing at our next meeting.
- The board decided to change the line items for the legal fees and telephone expenses. Marilyn made a motion to take $200 dollars from the legal line item and add it into the telephone line item. This was seconded and voted unanimously.
- There are many unnecessary items in the attic that need to be removed before the insulation is installed. Terry will speak with Kevin Jolicoeur, the Transfer Station manager, about having the items removed.
- The Building Fund Trust Fund will come due on April 22, 2010. Marilyn will consult with Joe Simone about extending the term length in hopes of getting a better rate of interest.
ADJOURNMENT: 11:28a.m.
Respectfully submitted,
Sally Woodman
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