Gale Library Trustee Meeting Minutes
DATE: August 13, 2008
PLACE: Gale Library
TIME: 9:00am
CALL TO ORDER: 9:05am
ROLL CALL: Marilyn Landry, chair; Carol Szot, treasurer; Terry Caswell, library director; Sally Woodman, secretary; Kathy Meserve, alternate; Irene Nally, Friends of the Library
SECRETARY’S REPORT: Read and approved as written.
DIRECTOR”S REPORT: Read and approved as written.
TREASURER’S REPORT: Adjustments were explained to the board. The report was then approved as written.
COMMUNICATIONS and CORRESPONDANCE:
- A memo from the Attorney General, Justice Department, was received addressing the duties and responsibilities of the Trustees of Trust funds.
- The Municipal Volunteer Awards committee sent us a bulletin explaining the program.
- Two donations have been received. The Lacroix family has given $100. Betsy Anderson donated $27.02 towards books recognizing the volunteers who have helped her at the Memorial School.
UNFINISHED BUSINESS:
- The finalized 2008 copies of the amended Library Rules and Behavior Policy and the Circulation Policy were signed by all three Trustees.
- It has been determined that the new, ‘No Loitering’ signs will be displayed in the front and rear windows of the library.
- Ken Brown, of the Tamarack Tree Service, took the Maple tree down ad it’s stump was ground up. The final cost of this project was $900.
NEW BUSINESS:
- Terry has hung a sign in the E-room recognizing the Suraci’s contribution enabling the renovation to this room.
- Ms. Suraci has expressed a desire to create a mural, with her students, later in the year. She will present her ideas for the mural before she proceeds. A tree with books is one idea being considered. A motion was made by Marilyn to have Myra present her ideas at a meeting after the budget meetings have been concluded.
- The position of Library Assistant/Technical Services was discussed. It was decided that it was Terry’s prerogative, as director, to appoint this position since it didn’t involve monies.
- The state mandated timetable for public meeting minutes was discussed. It is felt that due to the internet e-mail system, the minutes can be sent to the Trustees and approved for publication as long as the minutes have the word, ‘ draft,’ on them. The final copy, approved at the next meeting, will be added to our official record book without the word,’ draft’.
- Lauri Gaudet has rejoined our library staff.
- We were reminded that we needed to sigh up for the, ‘Sexual Harassment Training course’. There will be two workshops. One will be held September 10th at 6:00pm and the other, September 30th at 7:15pm.
- The, ‘Right to Know Law’, was discussed. Each of the Trustees have a copy as well as Terry Caswell. A copy will be added to the meeting minutes in the Gale Library Trustee’s records.
- Discussion on the upcoming 2009 budget has begun. We will be continuing the budget discussions in more depth at our September meeting.
ADJOURNMENT: 11:20am
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