GALE LIBRARY TRUSTEE’S MEETING MINUTES
DATE: May 9,2007
PLACE: Gale Library
TIME: 9:00 A.M.
CALL TO ORDER: 9:10 A.M.
ROLL CALL: Marilyn Landry, chairperson; Carol Szot , treasurer ; Terry Caswell, library director; Beverly Batchelder, alternate; Irene Nally, Friend of the Library.
SECRETARY’S REPORT: Read and accepted
LIBRARY DIRECTOR’S REPORT: Read and accepted
TREASURER’S REPORT: Read and accepted
COMMUNICATIONS AND CORRESPONDENCE:
We discussed the upcoming N.H. Library Trustees Association meeting that will be held in Concord on June 19,2007 from 1:30 to 4:00 P.M.
A donation of $100.00 was received on April 18,2007 from the LaCroix family.
UNFINISHED BUSINESS:
We discussed page 3 of the Personnel Policy .Under Conditions of Work we eliminated the Comp Time heading that was with Overtime.
We have added to the Non-Harassment Policy that any and all complaints must be submitted in writing to the Gale Library Board of Trustees.
Under the Leave of Absence heading discussing Vacation we changed the word week to week’s pay for clarity.
A motion was made to accept these changes on page 3 of the Personnel Policy. It was seconded , voted on and passed unanimously.
We then discussed amendments to the Circulation Policy. Under Loss of Borrowing Privileges we redefined damaged to be books returned beyond remedy as opposed to normal wear and tear. The 3 month overdue grace period was changed to 2 months for both failure to return materials and failure to pay outstanding fines on said materials.
A motion was made to accept these changes,seconded , voted on and passed unanimously.
A letter was written to a library patron for re-imbursement of damaged materials also resulting in the loss of library card and privileges. It will be reviewed at a special Trustee’s meeting Monday May 14,2007 and then mailed by Certified mail.
The shed repair has been completed with no charge.
Fire alarm installation has been completed.
NEW BUSINESS:
We discussed the Library Assistant job description and there will be no change.
We decided that for staff evaluation forms the Library Director will choose the ones that are most appropriate for her.
NEXT MEETING: June 13,2007
ADJOURNMENT: 11:32 A.M.
RESPECTFULLY SUBMITTED,
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