Minutes of December 14, 2009
Merrimac Savings Bank
Members present:
Bill Landry |
Mary Riordan |
Mary Marshall |
Karen O’Malley |
Ron Saunders |
Cheryl Saunders |
Myrtle Rogers |
John Meserve |
Diane Morin |
Barbara DiBartolomeo |
Pat Wonson |
Stuart Jones |
Marilyn Landry |
Sally Woodman |
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Bill Landry called the meeting to order at 7:03 PM.
Secretary’s Report – Mary Riordan
In the Wine & Cheese Social section change the sentence “She suggested that making that fact more know next year may increase attendance” to “She suggested that making that fact more known…”. John Meserve made a motion to accept the minutes of. Diane Morin seconded the motion. The motion passed on a unanimous vote.
Treasurer’s Report – Bill Landry
Barbara DiBartolomeo made a motion to accept the Treasurer’s Report. Cheryl Saunders seconded the motion. The motion passed on a unanimous vote.
Old Business:
Schoolhouse Repairs: Bill Landry reported the wall to the back room has been opened up. He turned on the heat and a fan for six hours and the temperature went from 28° to 54°. We need to get the temperature to 60° for Nick to paint. If the painting cannot be done now, Rob Hayes may put down the finish floor and sand it after the painting is done. Diane Morin
asked if we should get a space heater to get the temperature above 60°. Ron Saunders and Stuart Jones both offered a heater. The finished flooring had been delivered. It is 2½” white oak hardwood. Rob Hayes was able to get us a price comparable to the 10” pine boards we were originally going to use. The oak will hold up to traffic better and will not cup like the wide pine boards will.
Election of Officers for 2010: Bill Landry asked if anyone would like to run for an office. The slate of officers for 2010 is President – Bill Landry, Vice-President – Kathy Meserve, Secretary – Mary Riordan, Treasurer – Bill Landry. Mary Marshall made a motion that the Secretary cast one ballot for the slate of officers. John Meserve seconded the motion. The motion passed on a unanimous vote.
Review and acceptance of new Society By-Laws: Bill Landry handed out the changes to the By-Laws from last month’s meeting. He reviewed all the changes. Cheryl Saunders made a motion to accept the changed By-Laws. Ron Saunders seconded the motion. The motion passed on a unanimous vote.
Formalize formation of Executive Board (5-Members): The five members of the Executive Board will be President Bill Landry, Vice President Kathy Meserve, Secretary Mary Riordan, and Immediate Past President Mary Marshall. Since Bill Landry holds two offices, member Ron Saunders will fill the final position.
Standing Committees: Bill Landry asked if anyone would volunteer for the open positions. Myrtle Rogers indicated she would like to be on the Historical Committee but could not be Chairperson.
Historical Committee
Historian Open – no volunteer
Archivist Irene Nally (Chairperson)
Curator(s) Ron & Cheryl Saunders
Membership Committee Open – no volunteer
Program and Publicity Sally Woodman (Chairperson)
Wine & Cheese Social Kathy Meserve (Chairperson)
Funds and Grants Open – no volunteer
Education Open – no volunteer
Storing digital images for archiving: Karen O’Malley suggested we use thumb drives instead of CDs. Diane Morin suggested using a 500 GB external hard drive. Karen, Diane Morin and Mary Riordan will work on this project over the winter. Karen estimates that 80% can be scanned with a Printer/Scanner. She suggested that maybe the High School, Library or Town Hall might have equipment that can scan larger items. Stuart Jones stated there is a place in Exeter that can scan large documents. Cheryl Saunders suggested checking Ram Printing in Hampstead. We will start with the 80% that are small. Stuart Jones volunteered to help with getting the larger items scanned.
He also offered to store the hard drive in a media safe at his shop. Mary Marshall suggested that we index the folders for ease of retrieval and that we document what hardware and software is needed to view the files. The project will be named Digital Archiving.
New Business:
Spring / Early Summer Fund Raiser Event Bill Landry asked the membership to think about a Spring fund raising event that would attract different people from the Wine & Cheese Social.
Stuart Jones – Bill Moisan: Stuart explained that he has been working on gathering information on long-time resident Bill Moisan. He suggested that we consider having a section of our Schoolhouse display focused on the life and contributions of Bill Moisan. Stuart found a web site on Baseball in Wartime, which has a page about Bill. He obtained Bill’s baseball card, which he will donate to the Historical Society after Bill autographs it. Stuart asked the members for more local information on Bill. Mary Marshall offered to call Eddie Foy to introduce Stuart and see if Eddie would visit Bill with Stuart for an “interview”. Pat Wonson noted that Bill worked at the Portsmouth Naval Shipyard and had met with Admirals.
Other:
Sally Woodman suggested we highlight other townspeople at our meetings.
Bill Landry thanked everyone for their work this year. He stated we have made good progress on the Schoolhouse project and the accessioning project.
Next meeting is 7:00 PM Monday April 12, 2010 at the Merrimac Savings Bank.
Myrtle Rogers made a motion to adjourn. Diane Morin seconded the motion. The motion passed on a unanimous vote. Bill Landry adjourned the meeting at 7:53 PM.
Respectfully submitted,
Mary Riordan, Secretary
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