Newton Town Hall
2 Town Hall Road – P.O. Box 378
Newton, NH 03858
Minutes of Trustee’s September 23, 2010 Work Meeting
Trustees present: Bill Landry, Ron Saunders, Mike Hughes
Guests present: Scott Blackstone – Gold Star Landscaping
Meeting called to order at 5:00 PM. at the Newton Fire Station
NEW BUSINESS:
- REVIEW BIDS FOR 2011 & 2012 CEMETERY MAINTENANCE:
Five bids were received from various landscaping companies. The sealed bids were opened at the meeting and calculations done to determine the cost of a two year contract for each. The results were as follows:
- Gold Star $54,080.00
- Chase $34,400.00
- Marden $30,115.00
- CMI $23,274.00
- T & M $23,170.00
Based not only on the bid results; but also on the fact that the trustees have a three year history with T &M who have done an excellent job in maintaining our cemeteries and have proved to be very flexible and accommodating in meeting our needs; a motion was made by Trustee Landry and seconded by Trustee Saunders to award the 2011 &2012 grounds maintenance contract to
T & M Property Mgmt. of Newton, NH. Vote was unanimous.
- REVIEW OF GROUNDS MAINTENANCE SCHEDULE:
- The “tentative” schedule published in May has been changed a few times due to weather conditions and budgetary constraints. The remainder of the schedule appears to be satisfactory.
- CLEAN UP OF ABANDONED CEMETERIES:
- Hoyt Family Cemetery will be cleaned up this fall with the help of Boy Scout Troop 91.
- The Quaker Burial Ground will be cleaned up in the spring of 2011
- UPDATE ON LOTS IN BACK OF HIGHLAND AFFECTED BY REDESIGN:
- A letter was sent to the Leccesse Family advising them of their new lot designations.
- A letter was sent to the Stocker Family asking them to contact the Trustees to discuss their situation. No response has been received. Another letter will be sent.
Information was provided to the daughter of Phillip Smith, a veteran of WW II, as to how to obtain a name plaque for her father that the trustees would affix to the Veteran’s Memorial at Willow Grove Cemetery.
- Update on 2010 lot sales: Highland - 11
- Update on 2010 interments: Highland Cemetery – 4, Willow Grove - 6
- NEXT MEETING: To be announced
- MEETING ADJOURNED: 6;30 PM
William G. Landry
Chairman
Cemetery Trustees
September 27, 2010
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