Planning Board
Tuesday, January 18, 2005
Members Present: Barbara Freeman (Chair), William Weiler (Vice Chair), David Thayer, Al Bachelder, Travis Dezotell (Alternate), Deane Geddes (Alternate), Lacy Cluff (Alternate) and Ken McWilliams (UVLSRPC).
Mrs. Freeman called the meeting to order at 7:05 p.m.
Mrs. Freeman appointed Travis Dezotell, Deane Geddes, and Lacy Cluff as voting members.
The Board reviewed the minutes from 12-21-04 and made corrections. A motion was made to accept the minutes as corrected. It was seconded. All were in favor.
Case: 2005-019: Conceptual Review – Suellyn Stark – Lot Line Adjustment – Tax Map/Lot 020-305-271 U Tax Map/Lot 020-313-313.
Clayton Platt introduced himself as Suellyn Stark’s authorized agent. Ms. Stark was also present.
Mr. Platt said that his client owned about 20 acres on Bell Cove Rd. He said that it was currently taxed as 12 separate lots. The property was acquired in four separate deeds. He said that his client would like to consolidate these lots and end up with only three lots. He presented the proposed plans for consolidation. He said that he was looking for guidance on how to approach this project.
Mr. McWilliams asked him what the topography was like and if there were any steep slopes.
Mr. Platt said that there were some steep slopes and pointed those out on the plan.
Mr. McWilliams said that he was not sure if this was subject to the zoning changes or not. He said that the Board may need to talk to Bart Mayer, Town attorney.
The Board agreed to have Mr. McWilliams consult with Mr. Mayer.
Mrs. Freeman told Mr. Platt that Mr. McWilliams would consult with the town’s attorney and then she would let him know what the result was.
Case: 2003-019: Continuation of Final Hearing - Briott, LLC - Major Subdivision - Off Southgate Road - Map 051 Lot 694-483.
Notice is hereby given that the Planning Board will receive submission of an application from Briott, LLC for a final hearing for a Major Subdivision off Southgate Road, Tax Map 051-694-483, on Tuesday, January 18, 2005 at 8:00 p.m. in the Town Office Building at 937 Route 103 in Newbury, N.H. If the application is accepted as complete, a public hearing on the accepted application will commence at the same meeting.
Copies of the plan are available for public review at the Town Office Buildng during regular business hours.
Mrs. Freeman read the above public notice and announced that the hearing would not take place because it had been brought to the Board’s attention that the applicant had not provided that Planning Board with a complete list of abutters. The property owners who had interest in the abutting common land were missing from the list. She said that the hearing would be re-noticed.
Civil Engineers
Mr. McWilliams handed out a list of civil engineers for the Board to review as potential consulting engineers for the Board.
Mr. Weiler said that Lou Caron had the qualifications and was very thorough, but perhaps the Board needed to remind him that he was hired by the Town, not the developer.
Mrs. Cluff said that if the Board were to hire a new consulting engineer, they would eventually develop a relationship with the developers as well.
The Board decided that Mrs. Freeman would have a discussion with Lou Caron regarding his responsibilities.
Mrs. Freeman suggested using Provan and Lorber as an alternate because they already do work for the Town.
Mr. Weiler said that he was concerned that they may not have any experience with subdivisions.
Mrs. Freeman said that she would investigate and get back to the Board.
Master Plan
Mr. McWilliams had previously emailed the Board with materials regarding the Master Plan.
Mr. McWilliams said that the Board had informally talked about taking a different approach and said that the materials outlined that. He went through the steps on the handout.
Mrs. Freeman said that the State had a CD regarding Master Plans that was available at the Town Office. She said that that information was available online as well and asked Mrs. Cluff to email the Board with the address.
Mrs. Freeman said that as a whole she thought that it looked good, but would like a time line of the tasks.
Mr. McWilliams said that he would like to get going on data collection as soon as possible.
Mrs. Freeman said that Betsy Soper was interested at looking at the Town buildings and that the Selectmen were proposing to buy the Bald Sunapee Nursery property.
Mr. McWilliams said that he was hoping that the Town Departments could help with updating the Master Plan documents.
Mrs. Freeman said that she would like more community input. She said that she would like to have a subcommittee that included citizens, not just Board members.
Mr. McWilliams also suggested having a public meeting after each step of the process to discuss the results.
The Board thought that was a good idea.
Mrs. Freeman said that she would like to make an effort to include the public in the process, so that the plan would truly be what the citizens want.
Mr. Bachelder suggested bringing it up at Town Meeting.
The Board agreed that that would be beneficial.
Mrs. Freeman said that the Board could have sign-up sheets for people who wanted to get involved.
Mrs. Freeman noted that the Board had done a lot of what was recommended by the last Master Plan.
Minutes
The Board reviewed the minutes from 12/16/04 and made corrections. A motion was made to approve the minutes as corrected. It was seconded. All were in favor.
Ballot for 2005 Amendments
Mr. McWilliams handed out a ballot for the 2005 amendments for the Board to review. He said that these needed to be submitted to the Town Clerk by February 1, 2005. He said that he would like to review them at the end of the public hearing next week.
The Board discussed the 4:1 ratio. Mr. Weiler said that it would be addressed in the Subdivision Regulations and would not need to go to Town Meeting. He said that Margie Weiler came up with a simple mathematical formula to address the issue of irregular shaped lots. He said that she proposed that the Board take the perimeter of the lot, square it and then divide by the area. If it is a 4:1 area, it would be 25. Anything below 25 meets the requirement and anything above 25 fails to meet it.
A motion was made to adjourn. It was seconded. All were in favor. Meeting adjourned at 9:15 p.m.
Respectfully Submitted,
Lacy L. Cluff
Land Use Board Coordinator
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