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Town of Newbury
Public Safety Complex Committee
~ MINUTES ~
DATE: September 4, 2013 Approved as written, 9/25/2013
Present: Tracy Blais, Martha Taylor, John Lucey Jr., Keith Grant, Rob Serino
Absent: Sam Joslin, Curtis Walton, Patty Fisher
The meeting was called to order at 9:00 a.m.
GOAL AND PHASES OF THE PROJECT
GOAL: To design & build a public safety complex for the Town of Newbury that will house the Newbury Police Department, Newbury Fire / Protection 2 and Emergency Management with space and resources to accommodate both agencies’ needs for the next 50 years while renovating the existing Town Hall building to better accommodate Town Hall services.
1. Deficiency Report
2. Feasibility Report
3. Design Phase
4. Construction & Renovation Phases
MEETING MINUTES
Motion: A motion was made by T. Blais and seconded by M. Taylor to approve the minutes of July 31, 2013, as written. The motion passed unanimously.
Motion: A motion was made by J. Lucey and seconded by T. Blais to approve the minutes of August 7, 2013, as written. The motion passed unanimously.
OLD BUSINESS / PENDING ACTION ITEMS
- Property Survey: ARC Surveying and Engineering Associates (ARCSEA) has completed the survey of the three properties owned by Protection #2 and the Town-owned parcel on which Town Hall is located – the plan was reviewed at the meeting and copies were distributed to Committee members. The Committee agreed that topography and wetlands delineation should be added to the plan – T. Blais is to contact ARCSEA about doing the work. It was noted that abutters directly to the north of the property have reported erosion on their land. T. Blais reported that permission has been granted for the complex to tie into the Newburyport sewer system.
- Lease vs. Ownership: T. Blais reported that the bond counsel agrees with Town Counsel’s opinion regarding long-term lease, with the stipulation that the length of the lease must, at a minimum, equal the length of the debt service for the project.
- Legal Representation for Protection #2: K. Grant reported that Mark Janos has agreed to serve as real estate attorney for Protection #2. The final selection of attorney will be reported to T. Blais as soon as a decision is made.
- Space Needs: CSS has issued the draft existing conditions/space needs report, including a conceptual building plan, for review. M. Taylor, on behalf of S. Joslin, requested that all Committee members review the report and get comments to Sam by Friday, September 6. K. Grant noted that the apparatus bay as shown on the plan is sufficient to accommodate the Fire Department’s needs, but not large enough to include the EMA equipment. He suggested that the apparatus bay be expanded to four bays, one of which could be used for CP1 and CP2. He also noted that the report incorrectly states that the two parcels to the east of the Fire Department are Town-owned – these are owned by Protection #2.
- Committee Organization: A Chairperson is needed for the PSC Committee; a vote will be postponed until all members are present.
- Citizen Member: Eric Svahn, Newbury resident and an architect with the Gund Partnership in Cambridge, will be joining the Committee as a citizen member, pending appointment by the Selectmen at their September 10 meeting.
- Equipment: R. Serino is to forward a complete list of equipment owned by Protection #2 to T. Blais for the Capital Planning Committee (CPC). The CPC will incorporate the equipment into the Capital Plan to ensure funding for replacement when needed.
NEW BUSINESS
- Communication: Protection #2 is keeping a binder with all meeting minutes for the project. It was suggested that the project be included as a standing item on the meeting agendas for the Board of Fire Engineers so that updates can be provided and any questions or concerns can be addressed on an on-going basis.
- Meeting Time: To accommodate everyone’s schedule, the Committee agreed to change the meeting time to 8:15 a.m. for future meetings.
On a motion made by R. Serino and seconded by K. Grant, the meeting was adjourned at 9:55 a.m.
NEXT MEETING September 11, 2013, 9:00 A.M.
(Note: Future meetings will be held at 8:15 a.m.)
Respectfully submitted,
Martha L. Taylor
Town Planner
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