Town of Newbury
Public Safety Complex Committee
~ MINUTES ~
DATE: October 30, 2013 Approved as written, 11/6/2013
Present: Tracy Blais, Keith Grant, Sam Joslin, John Lucey, Jr., Rob Serino, Martha Taylor, Curtis Walton
Absent: Eric Svahn
Guests: Tom Denman, Ed Donnelly
Martha Taylor, Chair, called the meeting to order at 8:15 a.m.
GOAL AND PHASES OF THE PROJECT
GOAL: To design and build a public safety complex for the Town of Newbury that will house the Newbury Police Department, Newbury Fire/Protection 2 and Emergency Management with space and resources to accommodate both agencies’ needs for the next 50 years while renovating the existing Town Hall building to better accommodate Town Hall services.
1. Deficiency Report
2. Site Feasibility Report
3. Design Phase
4. Construction & Renovation Phases
MEETING MINUTES
Motion: A motion was made by T. Blais and seconded by S. Joslin to approve the minutes of October 23, 2013 as written. The motion passed with three in favor (Blais, Joslin, Taylor, Walton) and one abstention (Grant, who was not present at that meeting). J. Lucey and R. Serino arrived after approval of the minutes.
OLD BUSINESS / PENDING ACTION ITEMS
- Property Survey/Existing Site Conditions: Copy of the plan showing the wetlands delineation is pending from ARCSEA. The Committee is waiting for a positive vote from the Fire Company re. the Phase I 21E study before authorizing a consultant to proceed. If any soil contamination is discovered during the course of the study, it will have to be remediated.
- Lease vs. Ownership: Lease vs. sale of the property will be discussed at Protection #2’s November meeting on November 4. For the meeting, the PSC Committee requested that the Fire Company provide information regarding the total amount of debt that it has incurred, a breakdown of its expenses, and the annual income generated by the Function Hall.
- Draft Building Assessment Report/Conceptual Plans: Confirmation is still needed from Protection #2 that the Function Hall will not be required in the new complex. T. Blais clarified for the guests at the meeting that income from the Function Hall will not be needed for equipment replacement since Protection #2 fire equipment is now on the Town’s asset replacement schedule.
M. Taylor is to forward S. Joslin a final version of the notes summarizing the missing information that CSS would like to include in the Building Assessment report.
S. Joslin reiterated that the purpose of the conceptual plan is to verify that all required components for both the Police Department and the Fire Department have been included; locations of elements within the building, adjacency of spaces, etc., will be addressed in the final design.
C. Walton noted that the new plan does not show EMS storage, but does show a space labeled PC storage, which no one in the FD can identify. Discussion then ensued about what the net gain for the Fire Department will be with construction of the new complex. Among other benefits, the Department’s operating space will almost double in size, functionality will be improved, and technology will be updated.
- Project Costs/Budget: The list of FF & E (Furnishings, Fixtures, and Equipment) for budget purposes is still needed from both the Police Department and the Fire Department. S. Joslin will ask CSS for a template. Dispatch equipment, and the Plymovent system for the Fire Department will be costly items specific to the public safety complex. It was noted that an oil recovery tank will be needed under the apparatus bays for servicing the fire apparatus equipment.
- Project Outreach: Jen Solis has contact information for S. Joslin and R. Serino and is prepared to proceed with interviews for her background story on the Police and Fire Departments after the November 4 meeting with the Fire Company.
NEW BUSINESS
BOARD OF FIRE ENGINEERS/FIRE COMPANY CONCERNS
- Project Approval: On November 4, the Public Safety Complex Committee will be looking for a vote from Protection #2 on: 1) whether or not to move forward with the project; 2) whether or not to proceed with the Phase I 21E study; and 3) whether to lease or to sell the property to the Town.
On a motion made by T. Blais and seconded by S. Joslin, the meeting was adjourned at 9:22.
NEXT MEETING November 6, 2013, 8:15 A.M.
Fire Hall
Respectfully submitted,
Martha L. Taylor
Town Planner
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